Board of Supervisors - June 13, 2019 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, June 13, 2019 at 6:00 PM in the School Board Education Center located at 628 Lake Street, Wise, VA.  The following members were present:

Honorable Dana G. Kilgore – Chairman
Honorable Robert E. Robbins, Jr.. – Vice-Chairman
Honorable J. H. Rivers
Honorable John Schoolcraft
Honorable Fred Luntsford
Honorable Bobby Cassell
Honorable Steve Bates
Honorable Robert R. Adkins – members of said Board and
Michael W. Hatfield – County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Robby Robbins, seconded by J. H. Rivers, to approve the minutes of May 9, 2019 and May 13, 2019 as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Robby Robbins, seconded by John Schoolcraft, to approve the agenda as presented to include the items in red.  The motion was unanimously approved.

IN RE:  COUNTY FY 2019/20 BUDGET UPDATE PRESENTATION (#2)

Administrator Hatfield provided a second power point presentation on the County’s proposed FY 2019/20 budget showing additional cuts in both the School budget and the County budget that have been made since the May 13 Board Meeting.

DRAFT BUDGET UPDATE SUMMARY #2

Revenues                                          $53,850,182.66
Expenditures                                     $53,850.182.66
Balanced Budget                                          $   0.00

Reduced from $56,711,940.70

HOW WE GOT TO MAY 13 BUDGET

  • All departments submitted proposed budgets

  • These budgets were compared to proposed revenues.  Expenses were approximately $6.5M above revenues

  • Revenue projects were reevaluated and increased by $1.5M.  Proposed budgets, except School Board, were cut approximately $4M.  School Board was cut approximately $944K

 School Board Budget

  • FY operations budget was actually $11,474,946.84

  • Beginning balance for Capital Outlay Budget for FY 20 is $1,091,383.86

  • State required local funding for schools is $8,837,833.00

  • $4,573,910 is budgeted this year for School Debt Service

  • Total school funding $16,198,856.84

 Misinformation

  • Schools were not targeted because they are the easiest.  They were the last to be hit with a reduction of approximately 20%.  They use approximately 44% of our local revenue

  • Discussions about the potential shortfall were discussed with School Board personnel one week before the School budget was approved by the School Board.  No dollar figure was discussed

  • Wise County is lowest funded school

  • Washington County --------- $27.7M

  • Wise County -$16.2M

  • Tazewell ------$15.7M

  • Wythe --------$15.2M

  • Smyth ---------$10.4M

  • Russell --------$   9.1M

  • Dickenson ---  $  6.6M

  • Scott ----------$   6.0M

  • Lee ------------ $   5.3M

Items of Note / Changes from May 13 presentation

  • Use existing Debt Service Fund in lieu of creating a new one

  • Can level fund School Division

  • Can cover employee portion of insurance increase

  • Can restore capital projects previously removed

 Future budgets

  • Budget discussions will begin in July

  • Communication will continue between the School Administration and the County Administration

  • An improved CIP Program will be established for the Schools and the County

  • NOTE:  Next year’s budget revenues will be approximately $1.4M less than this year.  All departments will have to participate in making up the shortfall

IN RE:  PUBLIC HEARING – TAX EXEMPT STATUS –HISTORICAL SOCIETY OF THE POUND

A public hearing was duly advertised for this date to receive citizens’ comments on a proposed Tax Exempt Ordinance for the Historical Society of The Pound.

There being no public comments, the public hearing was closed.

IN RE:  PUBLIC HEARING – REZONING OF PROPERTY – ESSERVILLE

A public hearing was duly advertised for this date to receive citizens’ comments on a request from Shelley Fawbush for a rezoning of property located at 5303 Esserville Road, Norton, VA for the purpose of placing a mobile home on said property.

There being no public comment, the public hearing was closed.

IN RE:  WISE COUNTY SECONDARY SIX-YEAR PLAN & SECONDARY SYSTEM CONSTRUCTION BUDGET

A  Joint public hearing between the Virginia Department of Transportation and the Wise County Board of Supervisors  was duly advertised for this date to receive citizens’ comments on the  proposed Secondary Six-Year Plan for FY 2019/20 though 2024/25 in Wise County, and on the Secondary System Construction Budget for FY 2018/19.

Jackie Christian, VDOT Assistant Residency Administrator, addressed the Board with a review of the Secondary Six-Year Plan as advertised and recommended approval of the Six-Year Plan for Secondary roads (FY 2020/21) through 2024/25) and the Construction Priority List (FY 2019/20) for Wise County as presented.

There being no further comments the public hearing was closed.

IN RE:  PUBLIC HEARING – SPECIAL USE PERMIT – CELL TOWER

A public hearing was duly advertised for this date to receive citizens’ comments on a request from Integrisite and New Cingular Wireless on behalf of AT&T for a Special Use Permit to erect a new cellular tower with an overall height of 320 feet on property located at 5620 Dan Hall Mountain Road, Coeburn, VA.

There being no public comments, the public hearing was closed.

IN RE:  PUBLIC HEARING -  COUNTY FY 2019/20 BUDGET

A public hearing was duly advertised for this date to receive citizens’ comments on the County’s proposed FY 2019/20 budget.

Greg Mullins, Superintendent of Public Schools, thanked the Board for its generous giving to the school system over the years, which has helped to meet the educational needs for Wise County.  He stated that he and County Administrator Hatfield have met several times to discuss both budgets for possible cuts.
He noted that with the economy downturn, there must be decreases made to live within the budget.  He and Administrator Hatfield agreed that we all must work together, tighten belts, and give our fair share to keep students here in Wise County.

Walter Crouse, a resident of Hurricane, and Harold Greear, a resident of Pound,  voiced their suggestions for cutting the school and County budgets.

Paul Clark, President of the Wise County School Association, and Kim McGee of Big Stone Gap, thanked the Board for level funding the school.  There are many concerns for the children and a better education for them.

Justin Necessary, Drew Mullins, and Tammy Caldwell, noted that good schools are a drawing card for people to live in Wise County.  The County needs more jobs and more recreation to keep our youth here.

There being no further comments, the public hearing was closed.

PUBLIC EXPRESSION

Walter Crouse, a resident of the Hurricane section of Wise County, asked citizens to properly recycle their items in separate containers that have been provided at the convenience centers. He reiterated that more needs to be done to get a recycling center in our area.

Tyler Hughes thanked the Board for level funding the School System another year.

IN RE:  CONSENT AGENDA

A motion was made by Robby Robbins, seconded by John Schoolcraft, to approve the consent agenda as follows:

IN RE:  ORDINANCE TRANSPORTATION SAFETY COMMISSION

Set public hearing (8-08-2019 @ 6:00 PM) on a proposed Ordinance to Rescind Transportation Safety Commission

IN RE:  RESOLUTION – RAM EVENT

Adopted resolution in recognition of the 20th Annual Remote Area Medical (RAM) Event

 RESOLUTION #               2019

(Said resolution is on file in the County Administrator’s Office)

IN RE:  CIP PLAN

Approved the CIP Plan for 2019

(Said plan is on file in the County Administrator’s Office)

IN RE:  RESOLUTION  CLOSING FLATWOODS JOB CORPS

Adopted a resolution in opposition to the closure of the Flatwoods Job Corps in Coeburn

RESOLUTION #              2019

(Said resolution is on file in the County Administrator’s Office)

The motion to approve the consent agenda was unanimously approved.

IN RE:  ORDINANCE – TAX EXEMPT STATUS – HISTORICAL SOCIETY OF THE POUND

A public hearing was held on 6-13-2019 for public comments on a proposed tax exempt status for the Historical Society of The Pound.  There was no public opposition to the tax exempt status.

A motion was made by Fred Luntsford, seconded by Bobby Cassell, to approve the ordinance exempting the Historical Society of The Pound from taxation.  The motion was unanimously approved.

ORDINANCE #               2019

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  REZONING – ESSERVILLE ROAD

A public hearing was held on 6-13-2019 to receive citizens’ comments on a request from Shelley Fawbush for a rezoning of property located at 5303 Esserville Road, Norton, VA for the purpose of placing a mobile home on said property.  There was no public opposition to the proposed rezoning.

A motion was made by Bob Adkins, seconded by Bobby Cassell, to approve the rezoning of property located at 5303 Esserville Road as requested.  The motion was unanimously approved.

IN RE:  RESOLUTION – SIX-YEAR PLAN & SECONDARY SYSTEM CONSTRUCTION BUDGET

A joint public hearing between Wise County and  VDOT  was held on 6-13-2019 to receive citizens’ comments on  the proposed Six-Year Plan and Secondary System Construction Budget.

There was no public opposition to the Six-Year Plan or Secondary System Construction Budget.

A motion was made by J. H. Rivers, seconded by John Schoolcraft, to adopt the resolution approving the Secondary Six-Year Plan and the Construction Priority List  (FY 2020/21) as presented.  The motion was unanimously approved.

RESOLUTION #                   2019

(Said resolution is on file in the County Administrator’s Office)

IN RE:  SPECIAL USE PERMIT – CELL TOWER

A public hearing was held on 6-13-2019 to receive citizens’ comments on a proposed Special Use Permit for a cell tower on property located at 5620 Dan Hall Mountain Road, Coeburn, VA.  There was no public
opposition to the proposed Special Use Permit.

A motion was made by Robby Robbins, seconded by Fred Luntsford, to approve the Special Use Permit to erect a new cellular tower with an overall height of 320 feet on property located at 5620 Dan Hall Mountain Road, Coeburn, VA.  The motion was unanimously approved.

IN RE:  MINUTES – APRIL 11, 2019 BOARD MEETING

A motion was made by Robby Robbins, seconded by J. H. Rivers, to approve the minutes of the April 11, 2019 Board of Supervisors meeting as presented.  The motion was unanimously approved.

IN RE:  RESOLUTION FUNDING FOR HIGH SCHOOL DEBT SERVICE & COUNTY CONSTRUCTION PROJECTS

A motion was made by Robby Robbins, seconded by Steve Bates, to approve the resolution designating funding for High School Debt Service and County Construction Projects.  The motion was unanimously approved.

RESOLUTION #           2019

(Said resolution is on file in the County Administrator’s Office)

IN RE:  AGREEMENT TO ENGAGE  SERVICES OF T&L, INC – AS CONSULTANT & ADVISOR

 A motion was made by John Schoolcraft, seconded by J. H. Rivers, to approve the Retainer Agreement between the Wise County Board of Supervisors and Thompson & Litton, Inc.,to engage the services of Thompson & Litton, Inc as a Consultant and Advisor  for the Community Services Facility Project.  The motion was unanimously approved.

IN RE:  MOU - #1 TO RETAINER AGREEMENT  FOR COMMUNITY SERVICES FACILITY

A motion was made by John Schoolcraft, seconded by Bobby Cassell, to approve MOU #1 to the agreement  between Wise County Board of Supervisors and Thompson & Litton, Inc. to perform a conceptual evaluation to test the possibility of multiple departments and Wise County agencies occupying the former J. J. Kelly High School building.  The motion was unanimously approved.

IN RE:  ARC - TV CONTRACT AGREEMENT

A motion was made by Robby Robbins, seconded by J. H. Rivers, to approve the renewal of the ARC - TV contract as presented.

Supervisor Rivers  stated that some of the language in the contract needs to be updated to meet the current needs of the County.

After further discussion on necessary changes to the contract, Supervisor Robbins withdrew his motion and Supervisor Rivers withdrew his second.

A motion was made by Fred Luntsford, seconded by Bobby Cassell, to postpone any action on the ARC - TV contract until the recessed meeting.   The motion was unanimously approved.

IN RE:  RESOLUTION  ISSUANCE OF WATER & SEWER BONDS – UPPER EXETER SEWER TREATMENT PLANT

 A motion was made by J. H. Rivers, seconded by John Schoolcraft, to approve the resolution  of the Board of Supervisors consenting to the issuance of a water and sewer revenue bond by the Wise County PSA to finance improvements to the Authority’s Upper Exeter Sewer Treatment Plant, and authorizing the execution of a support agreement providing for Wise County’s moral obligation to make certain appropriations with respect to the Bond.  The motion was unanimously approved.

RESOLUTION #               2019

(Said resolution is on file in the County Administrator’s Office)

IN RE:  BUDGET AMENDMENTS

A motion was made by Robby Robbins, seconded by Bob Adkins, to approve budget amendments #36 & #37 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT – TRANSPORTATION (HIGHWAY) SAFETY COMMISSION

A motion was made by Robby Robbins, seconded by J. H. Rivers, to table the appointments to the Transportation (Highway) Safety Commission until the August meeting.  The motion was unanimously approved.

IN RE:  APPOINTMENT – BOARD OF ZONING APPEALS

A motion was made by Robby Robbins, seconded by Dana Kilgore, to re-appoint Mike Holbrook to the Board of Zoning Appeals for a term of five (5) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – LENOWISCO BOARD OF DIRECTORS

A motion was made by J. H. Rivers, seconded by John Schoolcraft, to re-appoint Robert Bloomer to the LENOWISCO Board of Directors for a term of three (3) years.  The motion was unanimously approved.

 IN RE:  APPROPRIATIONS – 4TH QUARTER

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the 4th quarter appropriations as presented.  The motion was unanimously approved.

IN RE:  BOARD MEETING FOR  JULY -------CANCELLATION

A motion was made by Robby Robbins, seconded by Bob Adkins, to table any action on cancelling the July 11, 2019 Board meeting until the Recess Meeting.  The motion was unanimously approved.

BOARD COMMENTS

Board members voiced their concerns regarding the following:

  • Need to work with Ballad on getting better health care for our residents in this area, and make sure our voices are heard on different issues regarding health care

  • With the lost of several businesses in the area, the County and towns need to work together to bring ideas to the table to boost our economy

  • The need for the School Board and County to work more closely together on finances, and different ways of cutting unnecessary spending

  • Need to move forward with the possibility of going regional for recycling

RECESS

A motion was made by Robby Robbins, seconded by J. H. Rivers, to recess the meeting until Friday, June 21, 2019 at 6:00 PM in the School Board Education.  The motion was unanimously approved.

ATTEST:                                                                              WISE COUNTY BOARD OF SUPERVISORS

 

_________________________________                               _____________________________________
Michael W. Hatfield, Clerk                                                            Dana G. Kilgore, Chairman

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