Board of Supervisors - February 14, 2019 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, February 14, 2019 @ 6:00 pm in the School Board Education Center located at 628 Lake Street in Wise. The following members were present:

Honorable Dana G. Kilgore – Chairman
Honorable Robert E. Robbins – Vice-Chairman
Honorable J. H. Rivers
Honorable John Schoolcraft
Honorable Fred Luntsford
Honorable Bobby Cassell
Honorable Steve Bates
Honorable Robert R. Adkins – members of said Board and
Michael W. Hatfield – County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Robby Robbins, seconded by Bob Adkins, to approve the minutes of the Organizational Meeting, and minutes of the Regular Meeting held on January 10, 2019 as presented. The motion was unanimously approved.

AGENDA

A motion was made by Robby Robbins, seconded by Steve Bates, to approve the agenda to include items in red as presented. The motion was unanimously approved.

IN RE: AUDIT ENDING JUNE 30, 2018 ------ PRESENTATION

Emily Viers, CPA, for Robinson, Farmer and Cox Associates, provided the Board with an overview of the basic financial statements of Wise County for the year ending June 30, 2018. The audit has been completed with a clean opinion, which means that the books and records were in good order under the quality of standards and in general compliance.

IN RE: PRO-ART UPDATE

Jan Zentmeyer, Executive Director for Pro-Art, addressed the Board with an update on Pro-Art activities, and its endeavors to bring quality arts performances and music education to Wise County.

She explained that under the Creative Communities Partnership Grant, the Virginia Commission for the Arts will match the county’s contribution up to $4,500 this year. At this time, Pro-Art asks that the County apply for the VCA matching funds and maintain the County’s overall contribution to Pro-Art at the same level as last fiscal year. This will help both Pro-Art and WiseJams programs to proceed without cuts. Without the County’s help, Pro-Art could not provide these programs to the schools, community, or operate the WiseJams after-school music program.

IN RE: APPALACHIA FIRE DEPARTMENT

Travis Anderson, Deputy Fire Chief/EMS, Chief Appalachia Fire Department, came before the Board with an update on the need for a new fire hall in Appalachia. He explained the condition of the existing building and the fact that the building is sinking due to being constructed in the floodplain. He said Grant funds are available to build this facility but there is a stipulation in the grant application that states the property must not be located in the floodplain. The AHS football field parking lot is the only place in Appalachia that meets this requirement. He asked the Board’s assistance in possibly acquiring a portion of the AHS football field parking lot to build this facility.

IN RE: CONSENT AGENDA

A motion was made by Bob Adkins, seconded by John Schoolcraft, to approve the consent agenda as follows:

IN RE: AUDIT APPROVAL

Approved the County Audit ending June 30, 2018 as presented

The motion to approve the consent agenda was unanimously approved.

IN RE: J. J. KELLY HIGH SCHOOL BUILDING

Administrator Hatfield stated that the Board is aware of the need for a building to house the Department of Social Services due to the condition of the building now being occupied. Also, the administrative offices located in the courthouse need additional space, as well as the Health Department and others. The Kelly building would be a good fit to house these offices with extra space for other agencies if needed.

He said he has talked with other engineers that estimated it would cost around $5,000 to evaluate the building to determine the possibility of housing different offices. If that study were to be favorable, he would ask the Board for $60,000 for a more thorough study on the upgrades for office space and costs. He estimates the cost could be as much as $10M. He further noted that he found an original estimate that was done earlier for $30M to renovate J. J. Kelly to make it a regional school.

A motion was made by Bobby Cassell, seconded by Bob Adkins, to authorize Administrator Hatfield to spend up to $5,000 for a preliminary study of how the J. J. Kelly High School building could be used for offices. The motion was unanimously approved

IN RE: HAZ-MAT MOU

A motion was made by J. H. Rivers, seconded by John Schoolcraft, to approve the MOU (Agreement) between the Department of Emergency Management (VDEM) and the County of Wise on behalf of the Wise County Hazardous Materials Response Team for the purpose of providing a Hazardous Materials Team to areas impacted by events in the Commonwealth of Virginia or to fulfill a request for assistance under the Emergency Management Assistance Compact (EMAC). The motion was unanimously approved.

IN RE: BUDGET AMENDMENTS

A motion was made by Bob Adkins, seconded by Robby Robbins, to approve budget amendments #18 thru #27 as presented. The motion was unanimously approved.

IN RE: APPOINTMENT – REDEVELOPMENT & HOUSING AUTHORITY

A motion was made by J. H. Rivers, seconded by John Schoolcraft, to table the District 3 appointment to the Redevelopment & Housing Authority until the March meeting. The motion was unanimously approved.

A motion was made by Bobby Cassell, seconded by Fred Luntsford, to appoint Shelly Logan to the Redevelopment & Housing Authority for a term of four (4) years. The motion was unanimously approved.

IN RE: APPOINTMENT – COMMUNITY POLICY AND MANAGEMENT BOARD

Bobby Cassell nominated Brenda Lee for re-appointment to the Community Policy & Management Board.

Robby Robbins made a motion that nominations cease and Brenda Lee be re-appointed to the Community Policy & Management Board for a term of four (4) years. Bob Adkins seconded the motion. The motion was unanimously approved.

IN RE: APPOINTMENT-ROUNDTABLE EXECUTIVE BOARD

Robby Robbins nominated Greg Cross to the Roundtable Executive Board.

John Schoolcraft made a motion that nominations cease and Greg Cross be appointed to the Roundtable Executive Board for a term of two (2) years. Bob Adkins seconded the motion. The motion was unanimously approved.

IN RE: APPOINTMENT-COMPLIANCE OFFICER FOR WISE COUNTY EXPOSURE PLAN

A motion was made by Bob Adkins, seconded by J. H. Rivers, to appoint Michael Hatfield as Compliance Officer for Wise County Exposure Plan for his term as County Administrator. The motion was unanimously approved.

IN RE: APPOINTMENT- COMPLIANCE OFFICER FOR WISE COUNTY HAZARD COMMUNICATION

A motion was made by John Schoolcraft, seconded by J. H. Rivers, to appoint Michael Hatfield as compliance Officer for Wise County Hazard Communication. The motion was unanimously approved.

IN RE: APPOINTMENT-PLANNING COMMISSION

A motion was made by Bobby Cassell, seconded by Robby Robbins, to appoint Michael Hatfield to the Planning Commission for a term to expire with his term as County Administrator. The motion was unanimously approved.

IN RE: APPOINTMENT-SOUTHWEST VIRGINIA COMMUNITY CRIMINAL JUSTICE BOARD

J. H. Rivers nominated Michael Hatfield to fill the unexpired term of David Cox on the SWVA Community Criminal Justice Board.

Bob Adkins made a motion that nominations cease and Michael Hatfield be appointed to fill the unexpired term of David Cox on the SWVA Community Criminal Justice Board. Steve Bates seconded the motion. The motion was unanimously approved.

IN RE: APPOINTMENT-SOCIAL SERVICES BOARD

A motion was made by Dana Kilgore, seconded by Robby Robbins, to table the appointment to the Social Services Board until the March meeting. The motion was unanimously approved.

BOARD COMMENTS

Supervisor Luntsford voiced his concerns regarding the status of EMS as noted in the prior discussion. He asked the County Administrator to find some resolve to the EMS “woes” as soon as possible.

Supervisor Rivers made the following requests:
An update on whether or not the schools have any excess funds at this time, if so, how much
Process the request from Gathering in the Gap for its yearly contribution of $1,000
Provide an update on Sunset Digital
Provide an update on the status of the Committee volunteering to work on preparing procedures for a mass shooting or emergency if it were to happen in Wise County
Provide the revenue side of the budget

ADJOURN

A motion was made by Robby Robbins, seconded by Bob Adkins, to adjourn the meeting at 7:20 pm. The motion was unanimously approved.

ATTEST: WISE COUNTY BOARD OF SUPERVISORS

____________________                  ________________________________
Michael W. Hatfield, Clerk               Dana G. Kilgore, Chairman

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