Board of Supervisors - May 24, 2018 Recessed Meeting

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The Wise County Board of Supervisors met in a Recessed meeting on Thursday, May 24, 2018 at 6:00 PM in the School Board Education Center located at 628 Lake Street in Wise.  The following members were present:

Honorable Dana G. Kilgore – Chair                                                            ABSENT
Honorable Robert E. Robbins, Jr. – Vice-Chair
Honorable J. H. Rivers                                                                            David Cox – Finance Administrator
Honorable John Schoolcraft
Honorable Fred Luntsford
Honorable Bobby Cassell
Honorable Steve Bates
Honorable Robert R. Adkins – members of said Board and
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary


A motion was made by Robby Robbins, seconded by Bob Adkins, to approve the agenda as presented to include item in red.  The motion was unanimously approved.


Chair Kilgore reviewed the draft budget that was presented at the meeting held on May 3, 2018:
                Revenues ………..$49,670,761
                Expenditures….. $49,670,761

                Balanced budget     --0—

School Funding Notes

  • $2.4M in additional funds from State, Federal and Sales tax

  • Salary scale and adjustments are $1.7M

  • Difference is $700K

  • Surplus funds for FY 2018


Unbalanced Budget ….($457,927)

  • If Board restores school funding, Mr. Cox recommended taking funds from reserve for debt service -  schools in order to make revenues match expenditures.  This would leave $4,091,935 in reserve

  • This would also assist the Treasurer with cash flow as debt reserve is committed and cannot be spent without BOS approval.

A motion was made by Robby Robbins, seconded by Bob Adkins, to level fund the schools and take the funds  from  school debt  service, and set the public hearing for the budget for June 14, 2018 at 6:00 p.m. in the School Board Education Center in Wise.

Supervisor Rivers stated that he could support the level funding for schools but not to take if from the reserve for school debt service.

Supervisor Schoolcraft agreed that the schools should be level funded because the teachers do a good job.

Supervisor Bates questioned why take the money from the reserve for the school debt.

Treasurer Smith explained  that some of the County funds are restricted , and other funds can be used for cash flow and other needs.   At this time, the County general fund has about $14M, and about $10M of that is reserved.  The County has other costs for this fiscal year such as landfill, Social Services, and costs from other departments.      She noted that at this point, the schools have about $4.19M that has not been drawn down, and after June payroll, the schools will have about $3M.  If this money is not spent by the end of June, it reverts back to the County unless the Board approves otherwise.

Supervisor Rivers suggested letting the schools keep the unspent funds but not spend it this year.  He would like a commitment from the Board to allow the schools to do this.  He also noted that the schools have not had a chance to use all the funds that have been appropriated for this year.

Chair Kilgore commented that this would be a topic for another meeting.

Attorney Mullins advised that this could be placed on the June agenda for further discussion if that be the Board’s wishes.

Chair Kilgore said she would have this placed on the June agenda for discussion.

Supervisor Luntsford was concerned that no additional funding has been put in the budget for emergency services.  He said that volunteers for this department are in the past.  The Board has been talking about this need but nothing has been done to correct that need.  He also noted that environmental maintenance throughout the County has also been a back burner but needs to be addressed.  He said by no means, is he suggesting that funds for these needs be taken from the school budget .


A motion was made by Robby Robbins, seconded by Bob Adkins, to approve the resolution in support of Community Development Block Grant Construction-Ready Application.  The motion was unanimously approved.

RESOLUTION #          2018

(Said resolution is on file in the County Administrator’s Office)


J. H. Rivers made a motion to recess the meeting until one day next week to review applications for the County Administrator’s position.  John Schoolcraft seconded the motion.

Chair Kilgore stated that the deadline for applications will not end until the 25th, and other applications could be forthcoming for that position.

Supervisor Rivers withdrew his motion and John Schoolcraft withdrew his second.


A motion was made by Fred Luntsford to adjourn the meeting at 6:45 p.m.   Bobby Cassell seconded the motion.   The motion was unanimously approved.

ATTEST:                                                                                                    WISE COUNTY BOARD OF SUPERVISORS


________________________________                                                           ________________________________
David L. Cox, Interim Clerk                                                                           Dana G. Kilgore, Chair


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