Board of Supervisors - January 11, 2018 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, January 11, 2018 at 6:00 PM in the School Board Education Center located at 628 Lake Street in Wise.  The following members were present:

Honorable Dana G. Kilgore – Chair
Honorable Robert E. Robbins, Jr. – Vice-Chair
Honorable Fred Luntsford
Honorable Bobby Cassell
Honorable Steve Bates
Honorable Robert R. Adkins
Honorable J. H. Rivers
Honorable John Schoolcraft, members of said Board and
Shannon C. Scott – County Administrator
Karen T. Mullins – County Attorney
David Cox – Finance Administrator
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Robby Robbins, seconded by John Schoolcraft, to approve the minutes as presented.  The votes were as follows:

Aye-      J. H. Rivers                                          Abstain:  Bobby Cassell
                John Schoolcraft
                Fred Luntsford
                Steve Bates
                Bob Adkins
                Dana Kilgore
                Robby Robbins

Motion carried.

AGENDA

A motion was made by Robby Robbins, seconded by Fred Luntsford, to approve the agenda as presented.  The motion was unanimously approved.

ROADS AND HIGHWAYS

Supervisor Robbins voiced his appreciation to VDOT for getting the guardrail installed on High Knob above Tacoma.   The citizens in that area are very grateful.

IN RE:  PUBLIC HEARING – CONDITIONAL ZONING

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed conditional zoning of property located at 10035 Coeburn Mountain Road.

There being no public comments, the public hearing was closed.

PUBLIC  EXPRESSION

Former District One Supervisor Ronnie Shortt came before the Board to voice his appreciation and thanks to Board members for  12 years of working together for the betterment of Wise County.   He thanked the citizens of Wise County for putting  their trust & confidence in him, which allowed him to serve the County for three terms of office.  He noted that he is available, if needed,  to assist the Board in any way he can. 

Board members voiced their appreciation to Mr. Shortt in his tenure on the Board, and his wiliness to work with all members of the Board for the betterment of Wise County and its citizens.  

IN RE:  SPEARHEAD TRAILS UPDATE

Shawn Lindsey, Executive Director for Spearhead Trails, addressed the Board with an update on Spearhead Trails and all the outdoor events available for those wanting to get away and relax.   He reviewed the  goals that Spearhead Trails has for the trails to make them more inviting and family oriented.   He stated that the Trails have brought tourists from all over to enjoy the outdoor recreation, which has benefitted our local businesses, restaurants, and lodging facilities.   To expand the Spearhead Trails System and meet these goals will requires additional funding.  He asked the Board to consider increasing Spearhead Trails budget in the amount of $65,000, which will allow them to further expand Spearhead Trails as an economic tool for Wise County growth.

IN RE:  HEALTH DEPARTMENT SYRINGE SERVICES PROGRAMS FOR HIV PREVENTION

Dr. Sue Cantrell provided a power point presentation on HIV and Injection Drug Use & the Syringe Services Programs for HIV prevention while noting that sharing needles, syringes, and other injection equipment puts people who inject drugs (PWID) at high risk for getting HIV and other infections, including hepatitis. She explained how the State and local Health Department can work with the law enforcement and local leaders to expand access to SSPs, where permitted by law, and provide HIV and hepatitis testing and prevention services for PWID.  Together they could ensure treatment is available for overdoses, HIV, hepatitis, and substance use disorder, and inform first responders about available resources.

Dr. Cantrell asked for the Board’s support in providing these services, which could be administered by the Health Department.

She noted that she has received  a letter of support  from Chief French, Town of Wise Chief Police, endorsing this program.

IN RE:  CONSENT AGENDA

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the consent agenda as follows:

IN RE:  PUBLIC HEARING – NAMING OF BRIDGE

Approved setting a public hearing (February 8, 2018 @ 6:00 PM) on the proposed naming of bridge located in the Town of Coeburn  the “Fallen Firefighters Memorial Bridge.”

IN RE:  RESOLUTION SUPPORTING INCOME TAX MODIFICATION LEGISLATION

Approved the resolution in support of legislation regarding income tax modification for certain companies, subtraction for their employees and local grants

RESOLUTION #1  2018

(Said resolution is on file in the County Administrator’s Office)

The motion to approve the consent agenda was unanimously approved.

IN RE:  CONDITIONAL ZONING OF PROPERTY

A public hearing was held on January 11, 2018 to receive citizens’ comments regarding a request for conditional zoning of property located at 10035 Coeburn Mountain Road for the purpose of establishing signage for an existing home business, a used car sales and garage.  There was no public comment regarding the proposed conditional zoning.

A motion was made by Robby Robbins, seconded by Steve Bates, to approve the conditional zoning as requested  by Michael E. Gilliam for property located at 10035 Coeburn Mountain Road.  The motion was unanimously approved.

IN RE:  AGENDA AMENDMENT

A motion was made by J. H. Rivers, seconded by John Schoolcraft , to add the Syringe Services Programs for HIV Prevention to the agenda.  The motion was unanimously approved.

IN RE:  SYRINGE SERVICES PROGRAMS FOR HIV PREVENTION

A motion was made by Bob Adkins, seconded by John Schoolcraft, to support the Syringe Services Programs for HIV Prevention as presented by Dr. Cantrell, and to authorize the County Administrator to submit a letter to assist Dr. Cantrell in preparing a template for said programs.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Bob Adkins, seconded by Robby Robbins, to approve budget amendment #9 & #10 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT – EMERGENCY SERVICES DIRECTOR

 Robby Robbins nominated Bob Adkins for Director of Emergency Services.
J. H. Rivers made a motion that nominations cease and Bob Adkins be appointed by acclamation.   
Bobby Cassell seconded the motion.  The motion was unanimously approved.

IN RE:  APPOINTMENT - LENOWISCO BOARD OF DIRECTORS

A motion was made by Steve Bates, seconded by Robby Robbins, to re-appoint Bob Adkins to the LENOWISCO Board of Directors for a term of 3 years.  The motion was unanimously approved.

A motion was made by Dana Kilgore, seconded by Bob Adkins, to re-appoint Robby Robbins to the LENOWISCO Board of Directors for a term of 3 years.  The motion was unanimously approved.

A  motion was made by Fred Luntsford, seconded by John Schoolcraft, to appoint Bobby Cassell to the LENOWISCO Board of Directors for a term of 3 years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – LONESOME PINE YOUTH SERVICES BOARD

A motion was made by J. H. Rivers, seconded by John Schoolcraft, to re-appoint Virginia Meador to the Lonesome Pine Youth Services Board for a term of 4 years. 

There was a question asked as to whether or not this appointment should be a supervisor.

Attorney Mullins said she could give the Board an answer after the break

J. H. Rivers withdrew his motion.  John Schoolcraft withdrew his second

IN RE:  APPOINTMENT – NINTH DISTRICT DEVELOPMENT FINANCING BOARD OF DIRECTORS

Fred Luntsford nominated Robby Robbins for re-appointment to the Ninth District Development Financing Board of Directors for a term of two (2) years.  Bob Adkins made a motion that nominations cease.  John Schoolcraft seconded the motion.  The motion was unanimously approved.

IN RE:  APPOINTMENT – PLANNING COMMISSION

A motion was made by Dana Kilgore, seconded by John Schoolcraft, to re-appoint Robby Robbins to the Planning Commission for a term of 4 years.  The motion was unanimously approved.

IN RE:  APPOINTMENT –PLANNING DISTRICT 1 BEHAVIORAL HEALTH SERVICES BOARD

Robby Robbins nominated Virginia Meador for re-appointment to the Planning District 1 Behavioral Health Services Board.  J. H. Rivers made a motion that nomination cease and Virginia Meador be appointed by acclamation.  John Schoolcraft seconded the motion.  The motion was unanimously approved.

IN RE:  APPOINTMENT – PUBLIC SERVICE  AUTHORITY

A motion was made by Steve Bates, seconded by J. H. Rivers, to re-appoint Bob Adkins to the PSA for a term of 4 years.  The motion was unanimously approve.

IN RE:  SARA 111 COMMITTEE

Fred Luntsford nominated Bob Adkins to the SARA 111 Committee.
Robby Robbins made a motion that nominations cease.  J. H. Rivers seconded the motion.  The motion was unanimously approved.

IN RE:  APPOINTMENT – TRANSPORTATION (HIGHWAY) SAFETY COMMISSION

A motion was made by Fred Luntsford, seconded by Bobby Cassell, to re-appoint Ronnie Shortt to the Transportation (Highway) Safety Commission for a 4 year term.  The motion was unanimously approved.

IN RE: APPOINTMENT – REGIONAL INDUSTRIAL FACILITIES AUTHORITY (RIFA) 

A motion was made by Robby Robbins,  seconded by Fred Luntsford, to appoint Carl Snodgrass and Dana Kilgore to the Regional Industrial Facilities Authority.  The motion was unanimously approved.
IN RE: APPOINTMENT – LONESOME PINE YOUTH SERVICES BOARD

A motion was made by J. H. Rivers, seconded by John Schoolcraft, to re-appoint Virginia Meador to the Lonesome Pine Youth Services Board for a term of 4 years.  The motion was unanimously approved.

IN RE:  CLOSE SESSION

A motion was made by Bob Adkins, seconded by Robby Robbins, to go into close session as permitted by the Code of Virginia per the following Code Sections:
                Section 2.2-3711(A)(6)  Investing of public funds
                                                 (A)(7)  Consultation with legal counsel
                                                 (A)(1)  Personnel


The motion was unanimously approved.

After close session, a motion was made by Robby Robbins, seconded by Bob Adkins, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CERTIFICATION FOR CLOSE MEETING

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution certifying that only public business matters lawfully exempted from open meeting requirements as were identified in the motion convening the close meeting were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

RESOLUTION #2 -  2018

(Said resolution is on file in the County Administrator’s Office)

IN RE:  AGENDA AMENDMENT 

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to amend the agenda by adding Spearhead Trails’ request for an increase in its budget, and a request to set a public hearing for possible changes to the 2nd  due emergency responder for a fire  response zone in the Big Stone Gap area   The motion was unanimously approved.

IN RE:  SPEARHEAD TRAILS  - INCREASED FUNDING 

A motion was made by Robby Robbins, seconded by John Schoolcraft, to increase the contribution to Spearhead Trails in the amount of$6,500.00 to be taken from the Transit and Occupancy fund.  The motion was unanimously approved.

IN RE:  EMERGENCY RESPONDERS RESPONSE ZONE CHANGES

A motion was made by John Schoolcraft, seconded by J. H. Rivers, to set a public hearing for February 8, 2018 @ 6:00 PM to receive citizens’ input on proposed changes to the 2nd due emergency  responder for a fire response in the Big Stone Gap area.   The motion was unanimously approved.

IN RE:  POSITION – MAINTENANCE/CUSTODIAN    

A motion was made by Fred Luntsford, seconded by Bob Adkins, to authorize the advertisement for  the vacant Maintenance/custodian position with no additional dollars.  The motion was unanimously approved.

ADJOURN

There being no further business, a motion was made by Fred Luntsford, seconded by J. H. Rivers to adjourn the meeting at 9:10 PM.  The motion was unanimously approved.

ATTEST:                                                                        WISE COUNTY BOARD OF SUPERVISORS

 

_______________________________                             ______________________________________
Shannon C. Scott, Clerk                                                 Dana G. Kilgore, Chair

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