Board of Supervisors - December 14, 2017 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on Thursday, December 14, 2018 at 6:00 pm at the School Board Education Center located at 628 Lake Street, Wise.  The following members were present:

Honorable Dana G. Kilgore – Chair                                            ABSENT
Honorable Robert E. Robbins, Jr. – Vice-Chair
Honorable Virginia Meador                                                         Honorable Ronald L. Shortt
Honorable Robert R. Adkins
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood –Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Robby Robbins, seconded by Virginia Meador, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Robby Robbins, seconded by Bob Adkins, to approve the agenda as presented to include the addition in red.  The motion was unanimously approved.

ROADS AND HIGHWAYS

Supervisor Robbins asked that the Board be given a status report on placing  guardrails on the High Knob Road above Tacoma.

IN RE:  PUBLIC HEARING – ORDINANCE FOR TAX EXEMPT STATUS – FRIENDS OF SWV MUSEUM

A public hearing was duly advertised for this date to receive citizens’ comments on a request from the Friends of Southwest Virginia Museum for a tax exempt status .

There being no public comments, the public hearing was closed.

IN RE:  PUBLIC HEARING – COUNTY FY 2017-18 BUDGET INCREASE

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed increase in the County’s FY 2017/18.

There being no public comments, the public hearing was closed.

IN RE:  LANDFILL UPDATE

Eric Price, representing T&L, Inc, provided  information on MOU #16 regarding the preparation of the 2017 Annual Groundwater Report for submission to DEQ.

 He also gave an update on mapping of Blackwood Landfill.  The most recent topographic mapping of the Blackwood Landfill facility is from 2012.  DMME require topographic mapping for the area that has been filled as part of the Experimental Practices.  The updated mapping will assist with life expectancy calculations and will verify that the landfill is being constructed in accordance with DEQ permits.  Engineer will utilize the services of Tuck Mapping Solutions to provide updated mapping of the entire Blackwood Landfill facility.

IN RE:  UVA-WISE ACCESS ROAD

Vice-Chancellor Sim Ewing came before the Board stating that an improved access to the airport/tech park/UVA-Wise area has been an on-going issue since at least the mid 1980s.  Several individuals have spoken at numerous hearings over the years and wrote letters concerning the need for an improved access to the college.  In a recent Economic Impact Report by the independent firm of Tripp Umbach using IMPLAN results from FY 2015, UVA-Wise had an economic impact of $64.5M and creating 586 jobs in the region.  For UVA-Wise and the technology park to grow and diversify, there needs to be better east-west access.  To achieve growth and diversification, solid infrastructure is imperative.

Mr. Ewing stated that as the College and jobs grow in this section, the transportation issue to travel to the east will continue to grow.  The prospect of another large employer coming in or significant growth at the College will enhance the existing traffic bottleneck.  He also noted that the central Wise congestion also is impacting north-south travel.

The key is providing improved access and not being wedded to one particular conclusion.  Given this, he believes an entry point onto 58A between Tacoma and Bear Creek is viable.  One would expect a “relatively” straight road, which does not have to be four lane, but could be a good two lane or preferable three would work well.  For entry from the top of the mountain, he suggested anywhere from campus to airport access road.  He felt it essential that VDOT be asked for planning to take place on what the options are to enhance vehicular traffic.  Without examination of the alternatives and costs, it would be difficult to pitch these to potential funding sources.

IN RE:  DRUG COURT WORK PROGRAM UPDATE

Brett Hall, Director of the Drug Court Program and Assistant Commonwealth Attorney, provided the Board with an update on the progress of the Drug Court Work Program, and the benefits that are being reaped by individuals participating in the program.

 IN RE:  HONORING VIRGINIA MEADOR

Administrator Scott read the resolution honoring Supervisor Virginia Meador for her services to Wise County.

PUBLIC EXPRESSION

Carol Moore spoke in support of the resolution requesting full funding for Virginia State Parks

Rick Sullivan asked the status of his request in naming the new bridge in the Town of Coeburn “The Fallen Fire Fighters Memorial Bridge.”

Attorney Mullins explained that the process for naming the bridge is almost complete, and this will be an agenda item for January to set a public hearing.

There being no further comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Robby Robbins, seconded by Bob Adkins, to approve the consent agenda as follows:

IN RE:  RESOLUTION HONORING VIRGINIA MEADOR

Approved the resolution honoring Virginia Meador for her 34 years of service to Wise County

RESOLUTION #              2017

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION SNOW/FLOOD URGENT NEED 2015 COMPLIANCE

Approved the resolution showing that Wise County will be in compliance with all requirements set forth by VHCD for the snow/flood Urgent Need 2015

RESOLUTION #               2017

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION FOR COMPLIANCE TACOMA SEWER PROJECT

Approved the resolution showing that Wise County is in compliance for the Tacoma Sewer Project

RESOLUTION #             2017

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION DUFFIELD DEVELOPMENT AUTHORITY

Approved resolution authorizing the EDA of Scott County to be the successor organization to the Duffield Development Authority (DDA)

RESOLUTION #       2017

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION FUNDING FOR VIRGINIA STATE PARKS

Approved the resolution in support of full funding for Virginia State Parks

RESOLUTION #        2017

(Said resolution is on file in the County Administrator’s Office)

IN RE:  BLACKWOOD SEWER --MOU #15

Ratified execution of T&L’s MOU #15 – for Blackwood Sewer Line Rehabilitation

IN RE:  APPROPRIATIONS THIRD QUARTER

Approved third quarter appropriations

IN RE:  CONDITIONAL ZONING

Set a public hearing (January 11, 2018 @ 6:00 PM) on a proposed conditional zoning request

The motion to approve the consent agenda was unanimously approved.

IN RE:  ORDINANCE  - TAX EXEMPT STATUS – FRIENDS OF SW VIRGINIA MUSEUM

A public hearing was held on December 14, 2017 to receive citizens’ input on a proposed ordinance for a Tax Exempt status for Friends of SW Virginia Museum.  There was no public opposition to the proposed ordinance.

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the Tax Exempt Ordinance for Friends of SW Virginia Museum.  The motion was unanimously approved.

ORDINANCE #                2017

(Said ordinance is on file in the County Administrator’s Office)
IN RE:  COUNTY FY 2017/18 BUDGET INCREASE

A public hearing was held on December 14, 2017 to receive citizens’ input regarding a proposed increase in the County’s FY 2017/18 budget, which is an amount greater than 1% of the adopted FY 2017/18 budget.  There were no public comments regarding the proposed increase.

A motion was made by Robby Robbins, seconded by Steve Bates, to approve the proposed increase to the FY 2017/18 in the amount of $515,081, which is an amount greater than 1% of the adopted FY 2017/18.  The motion was unanimously approved.

IN RE:  UVA-WISE ACCESS ROAD--- VDOT STUDY

A motion was made by Bob Adkins, seconded by J. H. Rivers, to authorize the County Administrator to prepare and submit a letter to VDOT for a study on an access road from UVA-Wise to Rt. 58.  The motion was unanimously approved.

IN RE:  SCOTT COUNTY  ROAD --RT. 619

A motion was made by Bob Adkins, seconded by Robby Robbins, to authorize the County Administrator to prepare and submit a letter to VDOT asking for any financial assistance for improvements to State Route 619 – Scott County Road on the back side entrance to High Knob Recreation Area.  The motion was unanimously approved.

IN RE:  BLACKWOOD LANDFILL – MOU #16

A motion was made by J. H. Rivers, seconded by Bob Adkins, to approve MOU #16 authorizing T&L’s services associated with Wise County Solid Waste Management Facilities.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Robby Robbins, seconded by Virginia Meador, to approve budget amendment #8 for GIS and Emergency Services as presented.  The motion was unanimously approved.

IN RE:  ORGANIZATIONAL MEETING

A motion was made by Robby Robbins, seconded by J. H. Rivers, to set the Organizational meeting for Thursday, January 11, 2018 @ 5:50 PM, at the School Board Education Center.  The motion was unanimously approved.

IN RE:  SIGNING OF CHECKS

A motion was made by Virginia Meador, seconded by Robby Robbins, to authorize Chairperson Kilgore to sign checks until new signature plates arrive for 2018 Chairman.  The motion was unanimously approved.

IN RE:  CLOSE SESSION

A motion was made by Robby Robbins, seconded by J. H. Rivers, to go into close session as permitted by the Code of Virginia per the following Code Sections:
                Section 2.2-3711(A)(6)  Investing of public funds
                                                (A)(7)  Consultation with legal counsel
                                                (A)(1)  Personnel

The motion was unanimously approved.

After close session, a motion was made by Bob Adkins, seconded by Robby Robbins, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CERTIFICATION FOR CLOSE MEETING

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution certifying that only public business matters lawfully exempted from open meeting requirements as were identified in the motion convening the close meeting were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

RESOLUTION #     2017

(Said resolution is on file in the County Administrator’s Office)

IN RE:  POSITION VACANCIES

A motion was made by J. H. Rivers, seconded by Virginia Meador, to authorize filling the following vacant positions, with no additional cost: 

  • Wise Works Director position in the  Commonwealth Attorney’s  Office
  • Maintenance/Housekeeping and GIS positions in the County Administrator’s Office
  • Deputy Commissioner of Revenue  position in the Commissioner of the Revenue’s Office
  • Dispatch position in the Sheriff’s Department

 The motion was unanimously approved.

ADJOURN

There being no further business, a motion was made by Bob Adkins, seconded by Steve Bates, to adjourn the meeting at 8:40 PM.  The motion was unanimously approved.

ATTEST:                                                                                       WISE COUNTY BOARD OF SUPERVISORS

 

______________________________________                           ____________________________________
Shannon C. Scott, Clerk                                                                 Dana G. Kilgore, Chair

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