Board of Supervisors - November 10, 2016 Regular Meeting

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The Wise County Board of Supervisors met in a regular meeting on Thursday, November 10, 2016 at 6:00 PM at the School Board Education center located at 628 Lake Street in Wise.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore
Honorable Robert E. Robbins, Jr.
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
Karen T. Mullins – County Attorney
David L. Cox – Finance Administrator
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Dana Kilgore, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Robby Robbins, seconded by Dana Kilgore, to approve the agenda as presented.  The motion was unanimously approved.

IN RE:  ROADS AND HIGHWAYS

Supervisor Robbins asked Administrator Scott to speak with VDOT as to the possibility of making a scenic overlook at the top of Coeburn Mountain Road or Wise Mountain Road.

Supervisor Rivers asked Administrator Scott to contact VDOT regarding the possibility of placing a guardrail on Rt. 612 in the Big Stone Gap area where a car recently overturned.

POUND LIONS CLUB REQUEST FOR SCREENERS

Charlene Shortt addressed the Board with a request on behalf of the Pound Lions Club for finances to assist with the purchase of a vision screener.  She explained that they assist the community by helping with vision problems, and doing screenings at the schools.  The screener is quick and reliable.  Tests that could take 2-3 days using a standard eye chart can be done in 2-3 hours with a screener.  This would make it possible to test the entire school population:  not just the required students.  The cost for two screeners is  $7,100. The Lions Sight Foundation will match up to half of that cost.  She asked for any assistance the Board may be able to provide to purchase the screener(s), is appreciated.

IN RE:  MECC UPDATE

Dr. Scott Hamilton came before the Board with an update on activities at MECC.  He briefed the Board on the training that is ongoing for Frontier Secure.

IN RE:  MOUNTAIN STATES  UPDATE ON SMOKING & LUNG CANCER

Misty Myers , representing Mountain States, gave the Board a brief overview of the dangers of smoking and lung cancer.

NASA DEVELOP STUDENTS

DEVELOP students Michael Brooks, Andrew Phillips, and Kim Berry, provided a power point presentation on Integrating NASA Earth observations with society to foster future innovation and cultivate the professionals of tomorrow by addressing diverse environmental issues today.

Their projects at this time are:

  • Northern Great Plains Water Resources II:  Utilizing NASA Earth Observations to detect changes in annual snowpack coverage in Intermountain National Parks

  • Grand Canyon Water Resources:  Utilizing NASA Earth observations to assist the National Park Service in monitoring shoreline land cover change in the lower Grand Canyon

IN RE:  FINANCIAL UPDATE

Financial Administrator Cox provided a power point presentation on the County’s FY 2017 financial update.

Sales tax is in line with the budget through 10/31.  Total budget $2.825M and current annualized estimate will be $2.816M

Coal severance is down about $250,000 at the end of October.  ($1.75M budget vs $.825M actual)

Merchant Capital is in line with the budget.

Real estate, personal property and machinery and tools revenues will not be available until December.    He will provide those figures at the December meeting.

Expenditures update:  $328,912 Sewer payment for economic development (offset by Regional Jail FY2016 refund)

Planning for FY 2017: Plan for increase in debt service FY 2017 - $900,000 increase for QSCBS

State budget shortfall (effects to State funding) – Governor’s proposed budget will likely be released mid December.

Capital Needs:  Possible law enforcement vehicles, school needs

Mr. Cox recommends a Budget Committee to begin working as early as December to being addressing FY 2017 budget.

PUBLIC EXPRESSION

Walter Crouse, a resident of the Hurricane section of Wise County, brought before the Board several items of concern.

IN RE:  CONSENT AGENDA

A motion was made by Dana Kilgore, seconded by Robby Robbins, to approve the consent agenda as follows:

IN RE:  CONDITIONAL ZONING

Set public hearing for December 8, 2016 at 6:00 PM on a request from Colby Reasor & Mark Giles for conditional zoning of property in the St. Paul area for a proposed new subdivision of small single family dwellings.

Set public hearing for December 8, 2016 t 6:00 PM on a request from Jason Marshall for a conditional zoning of property located in St. Paul for the purpose of expanding his Automobile alignment Service Business to allow his business to do State Inspections.

IN RE:  COMMISSIONER OF REVENUE – REFUNDS

Approved a refund request from the Commissioner of Revenue in the amount of $5,887.87 to Deere Credit Inc, Des Moines, IA for payment made in the wrong locality

IN RE:  RESOLUTION REVENUE SHARING

Adopted the resolution supporting the application for an allocation of funds up to $218,750.00 to be matched through the Virginia Department of Transportation Revenue Sharing Program

RESOLUTION #        2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  EXTENSION OFFICE GRANT – GROW APPALACHIA PROGRAM 2017

Authorized Wise County to act as fiscal agent for the Grow Appalachia Program 2017

The motion to approve the consent agenda was unanimously approved.

IN RE:  CLOSE SESSION

A motion was made by Dana Kilgore, seconded by Robby Robbins, to go into close session as permitted by the Code of Virginia per the following Code Sections:
                Section 2.2-3711(A)(6)  Investing of public funds
                                            (A)(7)  Consultation with legal counsel
                                                (A)(1)  Personnel
The motion was unanimously approved.

Following a lengthy close session, a motion was made by Ronnie Shortt, seconded by Fred Luntsford, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSE SESSION CERTIFICATION

A motion was made by Fred Luntsford, seconded by Steve Bates, to adopt the resolution certifying that only public business matters lawfully exempted from open meeting requirements were identified in the motion convening the closed meeting were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote

RESOLUTION #           -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  SCHOOL PROPERTY TRANSFER

A motion was made by Dana Kilgore, seconded by J. H. Rivers, to table the transfer of school property until  the December meeting.  The motion was unanimously approved.

IN RE:  PROPERTY MAINTENANCE

Attorney Mullins  stated that she would prepare an ordinance on property maintenance for the December meeting to be set for public hearing in January.  She noted that some towns have already adopted a similar ordinance.  More information will be available for Board review by the December meeting.

IN RE:  FAIRVIEW COMMUNITY CENTER UPDATE

Attorney Mullins stated that an RFP has been advertised to replace the roof, guttering, and make repairs to the bell tower on the Fairview Community Center.  Once bids have been received, and a low bidder chosen, the Board will be updated accordingly.

 IN RE:  AGENDA AMENDMENT

J. H. Rivers made a motion to amend the agenda to add resolution on declaration of emergency  for burn ban.  Ronnie Shortt seconded the motion.  The motion was unanimously approved.

IN RE:  RESOLUTION – DECLARATION OF EMERGENCY

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to ratify the execution of the resolution on the Declaration of Emergency due to dry weather conditions as presented.  The motion was unanimously approved.

RESOLUTION #          -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  LIONS CLUB REQUEST FOR SCREENERS

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to provide funding in the amount of $3,500.00 as matching funds for a screener and printer for the Lions Club.

Supervisor Rivers stated that he had spoken with Finance Administrator Cox regarding the possibility of funding the $7,100.00 to allow for the purchase of both screeners.  Mr. Cox said he could make available the $7,100.00 if approved by the Board.

Supervisor Shortt amended his motion to provide $7,100.00 for two (2) screeners.  Supervisor Kilgore agreed to same.  The motion was unanimously approved.

IN RE:  RESOLUTION COALFIELDS EQUITY SUMMIT

A motion was made by Steve Bates, seconded by Fred Luntsford, to approve the resolution in support of the recommendations introduced at the Coalfields Equity Summit in providing equitable funding to School Divisions across Virginia.  The motion was unanimously approved.

RESOLUTION #         -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION CIGARETTE TAX

A motion was made Fred Luntsford, seconded by  Steve Bates, to approve the resolution requesting that Section  58-3831 of the Code of Virginia be amended to allow all Virginia counties to have the power to levy tax upon the sale or use of cigarettes.  The motion was unanimously approved.

RESOLUTION #         -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  MOU GROUNDWATER MONITORING FOR BLACKWOOD LANDFILL

A motion was made by Dana Kilgore, seconded by Ronnie Shortt, to approve MOU #10 to the Retainer
Agreement between Wise County Board of Supervisors and T&L for an update of the Groundwater Monitoring Plan for the Blackwood Landfill as required by DEQ.  The motion was unanimously approved.

IN RE:  DISPATCH POSITION

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve the advertisement for the recently vacated 911 Dispatch position in the Sheriff’s Department.  The motion was unanimously approved.

Supervisor Rivers noted that some type of incentive needs to be provided for County Dispatchers to make the position more sustainable or desirable, which would  give an employee a reason to remain in that position.

Supervisor Shortt suggested an incentive compared to law enforcement positions.

IN RE:  ANIMAL SHELTER POSITION

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to advertise for the recently vacated  Animal Shelter Attendant position at the Wise County Animal Shelter.  The motion was unanimously approved.

ADJOURN

There being no further business to come before the Board, a motion was made by Fred Luntsford, seconded by J. H. Rivers, the meeting was adjourned at 10:10 PM.  The motion was unanimously approved.

ATTEST:                                                    WISE COUNTY BOARD OF SUPERVISORS

 

__________________________________     _________________________________________
Shannon C. Scott, Clerk                                                 Robert R. Adkins, Chairman

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