Board of Supervisors - August 11, 2016 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, August 11, 2016 at 6:00 PM in the School Board Education Center located at 628 Lake Street in Wise.  The following Board members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore
Honorable Robert E. Robbins
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

Supervisor Meador noted an error in the minutes under the ARC TV Agreement.  Supervisor Shortt voted nay on approving the ARV TV Agreement.

A motion was made by Virginia Meador, seconded by Ronnie Shortt, to approve the minutes as amended.  The motion was unanimously approved.

AGENDA

A motion was made by Robby Robbins, seconded by J. H. Rivers, to approve the agenda as presented.  The motion was unanimously approved.

IN RE:  MECC CDBG GRANT FUNDS

Dr. Scott Hamilton thanked the Board for its resolution in support of a $200,000 CDBG Grant for the Frontier Secure Training Project.   He explained the need for the training programs, which will help individuals to qualify for the jobs being offered.

IN RE:  CHILDREN AT RISK UPDATE – WISE COUNTY PUBLIC SCHOOLS

Jerri Adams, Director of Special Education & Student Services, shared with the Board the state of Wise County’s at-risk student population.  There are six categories of students that fall into the at-risk students.

The first group includes students receiving free/reduced price meals.  She noted that last week a notice was received that every student at Appalachia Elementary School and Coeburn Primary School would receive free meals due to their high eligibility rate.

 The second group includes those students who are unable to take advantage of the educational opportunities in their home school, and require an alternative educations setting.  Some students are in the Alternative Education Center, some in the Regional Learning Academy, and some in the Minnick Education Center, which is a private school located on campus that addresses the needs of younger students with significant behavioral needs.

 The third group includes students with disabilities.  The Special education population has been increasing since 2012.  The number of students with Autism Spectrum Disorder has risen 165%, and students with ADHD has risen 51%.  The cost of educating students with disabilities is significantly more than the cost of educating students in the general education program.  Last year 834 students, age 2-22, were served with disabilities.

The fourth group includes students receiving School-Wide Title 1 Services and those receiving Targeted Assistance.  There were 252 children identified as homeless last school year.

The fifth group includes students missing 7 or more unexcused days.  After intervention, some of those students went to diversion, and some were referred to court for truancy.

The sixth group includes students that are reviewed by the Family Assessment & Planning Team (FAPT) whose goal is to assist families in keeping their children out of high-cost residential placements and to keep them in their home, school, and community.

IN RE:  CHILDREN AT RISK UPDATE – WISE COUNTY SOCIAL SERVICES

Tiffany Sanders, representing Wise County Social Services, gave the Board an update on Child Protective Services (CPS) working with at-risk families of foster care and school issues.

CPS work with community services such as Family Preservation Services, Early Intervention Services and Project Link, for assistance with substance exposed infants and parents.  The majority of the cases deal with some type of substance abuse.  It is unsure how substance exposed infants are being affected as they become of school age.

CPS  works with Family Assessment & Planning Team (FAPT) Services to assist families and children to cope in different situations whether it is in a home setting or school setting.  CPS use resources such as mentors and parent aides to assist in these environments.  There are several cases in which the children can’t function in a normal classroom setting, and they are enrolled in the Minnick Program.  This is a program that addresses the needs of younger students with significant behavioral needs.

 IN RE:  MEALS WITH A MISSION FOOD PANTRY

Valerie Lee, Administrator of the Meals with a Mission Food Pantry, stated that this pantry has been in operation since September 2012, a ministry of Oak Grove Baptist Church in Big Stone Gap, which is operated by a team of church member volunteers, and funded by various sources including the church body.  Ms. Lee gave a brief history of the food pantry and its services to individuals and families that frequent their food pantry.  There is much concern due to the decline in our economy, the loss of jobs, lack of housing for the low-income, the struggle of many to meet every day needs, and some families have no transportation to mention a few.   She offered several suggestions that the Board may consider for bringing all community based food banks together.

IN RE:  PUBLIC EXPRESSION

Phil Meeks, Extension Agent for Wise County, addressed the Board recognizing two Master Gardeners, Joan Dozier and Paxton Allgyer who have received Milestone Awards this year.  He also recognized Beth Walker  for receiving the scholarship to the 2016 Master Gardener College.

Walter Crouse, a resident of the Hurricane section of Wise County, spoke sternly regarding the need to restore the convenience center hours, which has become an inconvenience for working citizens to dispose of their garbage during the week.  He also mentioned several more cuts that should be made to reduce the County budget, and noted ways that the County could improve its revenue stream.

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the consent agenda as follows:

IN RE:  RESOLUTION  MECC CDBG GRANT FUNDING

Approved the resolution in support of CDBG Block Grant funds for the Frontier Secure Training Project

RESOLUTION #        -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  HAZ-MAT  AGREEMENT

Approved the Level 11-E Haz-Mat Agreement as presented 

The motion to approve the consent agenda was unanimously approved.

IN RE:  CONVENIENCE CENTER HOURS

After discussing citizens complaints regarding the closing of the convenience centers an hour later, a motion was made by Ronnie Shortt, seconded by Robby Robbins, to restore the convenience center hours, beginning August 15, 2016, from 8 AM – 6:00 PM Monday thru Saturday, and 12:00 Noon – 5:00 PM on Sunday.  The motion was unanimously approved. 

IN RE:  LITTER PROBLEM RELATED TO BEARS

Administrator Scott stated that after money has been spent to secure green boxes from the bears, people are throwing garbage outside fence after hours to feed the bears.

IN RE:  BUDGET AMENDMENTS

A motion was made by Fred Luntsford, seconded by Robby Robbins, to approve budget amendment # 2 and #3 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT – HIGHWAY SAFETY COMMISSION

Robby Robbins nominated Charles Sanders to the Highway Safety Commission .

J. H. Rivers made a motion that nominations cease.  Ronnie Shortt seconded the motion.  The motion was unanimously approved.

IN RE:  APPOINTMENT – PLANNING COMMISSION

A motion was made by J. H. Rivers, seconded by Virginia Meador, to re-appoint Edwin Roop to the Planning Commission for a term of four years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – RECREATIONAL AUTHORITY

A motion was made by Virginia Meador, seconded by J. H. Rivers, to re-appoint Ken Spurlock, Jr. to the Recreational Authority for a term of four years.  The motion was unanimously approved.

IN RE:  APPOINTMENT - REDEVELOPMENT AND HOUSING AUTHORITY

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to re-appoint Gail Luntsford to the Redevelopment and Housing Authority for a term of four years.  The motion was unanimously approved.

A motion was made by Dana Kilgore, seconded by Robby Robbins, to re-appoint Robert Harrison to the Redevelopment and Housing Authority for a term of four years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – COMMUNITY POLICY AND MANAGEMENT BOARD

Steve Bates nominated Susan Light to the Community Policy and Management Board to fill the unexpired term of Michael Mullins.

Ronnie Shortt made a motion that nominations cease and Susan Light be appointed by acclamation.  Robby Robbins seconded the motion.   The motion was unanimously approved.

 IN RE:  CLOSE SESSION

A motion was made by Dana Kilgore, seconded by Robby Robbins, to go into close session as permitted by the Code of Virginia per the following Code Sections:
                Section 2.2-3711(A)(6)  Investing of public funds
                                                (A)(7)  Consultation with legal counsel
                                                (A)(1)  Personnel

The motion was unanimously approved.

After a lengthy close session, a motion was made by J. H. Rivers, seconded by Robby Robbins, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION  CERTIFICATION FOR CLOSE MEETING

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution certifying that only public business matters lawfully exempted from open meeting requirements as were identified in the motion convening the close session were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

RESOLUTION #      -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  COMMISSIONER OF REVENUE POSITION

A motion was made by Fred Luntsford, seconded by Robby Robbins, to honor the Commissioner of Revenue’s request to fill the position recently left vacant in his office for a cost not to exceed $14,000, which is already in the budget.  The motion was unanimously approved.

IN RE:  DISPATCH POSITION

A motion was made by Dana Kilgore, seconded by J. H. Rivers, to authorize the Sheriff to advertise for the vacant E-911 Dispatch position.  The motion was unanimously approved.

ADJOURN

A motion was made by Dana Kilgore, seconded by Robby Robbins, to adjourn the meeting at 10:15 PM.  The motion was unanimously approved.

ATTEST:                                                                 WISE COUNTY BOARD OF SUPERVISORS

 

_____________________________________             ____________________________________________
Shannon C. Scott, Clerk                                                 Robert R. Adkins, Chairman

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