Board of Supervisors - July 14, 2016 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, July 14, 2016 at 6:00 PM at the School Board Education Center located at 628 Lake Street in Wise.  The following members were present:

Honorable Robert R. Adkins – Chairman                                                                ABSENT
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore                                                                                        David L. Cox – Finance Administrator
Honorable Robert E. Robbins, Jr.
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by J. H. Rivers, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

Supervisor Kilgore asked that the appointment to the VCEDA Board be placed on the agenda since her appointment expired on June 30 according to VCEDA By-laws.

A motion was made by Dana Kilgore, seconded by Fred Luntsford, to approve the agenda as presented to include items in red and the addition of the  VCEDA appointment.  The motion was unanimously approved.

IN RE:  PUBLIC HEARING – C-TRANS MEDICAL SERVICES

A public hearing was duly advertised for this date to receive citizens comments regarding the request from C-Trans Medical Services to operate within Wise County pursuant to an Asset Purchase/Cooperative Agreement with Friendship Ambulance Services.

There being no one to speak regarding the request, the public hearing was closed.

IN RE:  STORM WATER DAMAGE – CDBG APPLICATION

Frank Kibler, representing LENOWISCO Planning District, provided the Board with a brief overview of the proposed CDBG proposal to be submitted to the Virginia Department of Housing and Community Development for the Wise County Urgent Need – 2015 Winter Storm Project.  The project will involve repairs to certain residential structures within the County that were damaged as a result of the February and March 2015 winter storm events.  He asked for Board approval of the Resolution in Support of the CDBG Grant Application that is on its agenda for consideration.

IN RE:  MEOC UPDATE

Michael Wampler and Janie Dockery, representing MEOC, provided a brief update on services offered by MEOC to Wise County citizens and the services being provided for children.  They thanked the Board for its continued support, which allows MEOC to assist more of our citizens by providing more programs to assist the elderly and well as the children in Wise County.

IN RE:  MECC – CDBG GRANT APPLICATION – JOB TRAINING

Dr. Scott Hamilton, President of MECC, Donna Stanley, and Vickie Ratliff, addressed the Board asking that the Board apply for two Virginia Community Development Block Grants on behalf of MECC:  one for the Frontier Secure Training in the amount of$200,000 and the other for the Power Lineman Program in the amount of $200,000.

Dr. Hamilton noted that MECC is in need of financial assistance to meet the continued demand for training of these potential hires for Frontier Secure.   These funds would help provide pre-employment training for Frontier Secure.  Frontier has announced that it plans to employ 500 individuals at its new Wise County location and will begin the hiring process for its first 100 employees in August.  MECC is proposing that the County apply for a $200,000 Local Innovation CDBG grant to support pre-employment training cost for individuals who wish to pursue employment with Frontier.  After discussion, the Board was in agreement to sponsor up to $200,000 if it did not interfere with or impair PSA’s plans for its future application that would require the County to sponsor.  The Board asked that other possible sponsors be pursued for the second application.

Dr. Hamilton said the second $200,000 would assist the college in providing matching funds for its pursuit of an Appalachian Regional Commission and Economic Development Administration POWER Initiative Grant  to establish a power ground man / lineman training program.  This is an opportunity to employ displaced coal miners.  The POWER Grant could potentially cover most of the start-up costs for the program and assist with initial operating costs.  The college estimates it could train between 36 and 45 people annually through this program.  Plans are to partner with the Job Corp, which could provide housing and food services for out-of-town participants as well as training space. 

When asked if power companies have been contacted to contribute matching for the grant, Ms. Ratliff stated that some companies have indicated that they can provide lower cost materials and supplies, but cannot commit to providing scholarship funding.

MECC is requesting the County to sponsor the application for a $200,000 CDBG Local Innovation grant to cover costs of developing training that will be needed for the Groundman  Program.
After discussion, Board members asked that the Town of Big Stone Gap be contacted to possibly sponsor the second application for the Power Lineman Program since the County is nearing its $2.5M CDBG eligibility limit.  If not , the County would be willing to sponsor the second application up to $200,000 for a total of $400,000 for both applications.

IN RE:  PUBLIC EXPRESSION

Walter Crouse, a resident of the Hurricane Section of Wise County, made several suggestions as to how he felt the budget could be reduced.  One budget cut that should be restored is the convenience center hours.  Cutting back on the convenience centers hours has made an inconvenience for the citizens, which leads cause for trash being thrown over the banks and stacked outside the centers for dogs to scatter.  

Connor McCoy, a resident of Pound, voiced his concern that DMME is considering making a wetland area on a piece of undisturbed property in the Bold Camp area of Pound.   He is opposed to doing this because this would make a breeding ground for misquotes.  He felt that this property could be restored and become beneficial to the County.

Duane  Jessee, a resident of Coeburn Mountain, voiced his frustration with the convenience centers morning hours being cut back one hour.  This has made it very inconvenient for him and others to dispose of their garbage in the morning.  With no place to store his garbage for a week, has become a major problem at his house.  He asked for Board consideration in restoring the regular hours for the centers.

There being no further comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve the consent agenda as follows:

IN RE:  RESOLUTION HONORING FLATWOODS JOB CORP

Adopted the resolution honoring Flatwoods Job Corp for achieving the “2016 Job Corp National Director’s Center of the Year” award

RESOLUTION #            - 2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION BEHAVIORAL HEALTH SERVICES CONTRACT

Adopted the resolution approving the Planning District One Behavioral Health Services FY 2017 and 2018 Performance Contract

RESOLUTION #       -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION  GUEST RIVER – EISENHOWER ROAD SEWER

Adopted the resolution for compliance on the Guest River – Eisenhower Road Sewer Project

RESOLUTION #      -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION – CDBG – 2015 STORM DAMAGE

Adopted the resolution in support of Community Development Block Grant Application for Wise County Urgent Need – 2015 Winter Storm Damage

RESOLUTION  #          -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  AGREEMENT – GUEST RIVER – EISENHOWER ROAD SEWER

Adopted the agreement between Wise County and the County PSA for the Guest River – Eisenhower Road Sewer Project

IN RE:  C-TRANS MEDICAL SERVICES

Ratified the advertisement for public hearing on C-Trans Medical Services request to operate within Wise County

IN RE:  DEED TRANSFER – OLD DOMINION BANDAG PROPERTY  IN APPALACHIA

Approved the deed transferring Old Dominion Bandag property to Town of Appalachia

The motion to approve the consent agenda was unanimously approved.

IN RE:  RESOLUTION – C-TRANS MEDICAL SERVICES

A public hearing was held on July 14, 2016 to receive citizens input regarding a request from C-Trans Medical Services to operate within Wise County.  There was no opposition to this request from C-Trans Medical Services.

A motion was made by J. H. Rivers, seconded by Steve Bates, to approve the resolution granting approval for C-Trans Medical Services to operate and locate in Wise County subject to approval of, and meeting requirements of the Office of Emergency Medical Services of Virginia.  The motion was unanimously approved.

RESOLUTION #        - 2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  BUDGET AMENDMENTS

A motion was made by Robby Robbins, seconded by Dana Kilgore, to approve budget amendment #1 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT – COMMUNITY POLICY AND MANAGEMENT BOARD

Supervisor Rivers nominated Janie Dockery to the Community Policy and Management Board.
Supervisor Shortt made a motion that nomination cease.  Supervisor Robbins seconded the motion.  The motion was unanimously approved.

IN RE:  APPOINTMENT – HIGHWAY SAFETY COMMISSION

A motion was made by Robby Robbins, seconded by Steve Bates, to table the Highway Safety Commission appointment until next month.  The motion was unanimously approved.

IN RE:  APPOINTMENT – LENOWISCO BOARD OF DIRECTORS

A motion was made by Virginia Meador, seconded by J. H. Rivers, to re-appoint James Stone to the LENOWISCO Board of Directors.  The motion was unanimously approved.

IN RE:  APPOINTMENT – LONESOME PINE YOUTH SERVICES BOARD

Robby Robbins nominated McKenzie Clay to the LP Youth Services Board.
Dana Kilgore made a motion that nominations cease.  J. H. Rivers seconded the motion.  The motion was unanimously approved.

Steve Bates nominated Madison Chandler to the LP Youth Services Board.
Ronnie Shortt made a motion that nominations cease.  Robby Robbins seconded the motion.  The motion was unanimously approved.

IN RE:  APPOINTMENT – MOUNTAIN EMPIRE COMMUNITY COLLEGE ADVISORY BOARD

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to re-appoint Alane Lovern to the MECC Advisory Board.  The motion was unanimously approved.

IN RE:  APPOINTMENT – INDUSTRIAL DEVELOPMENT AUTHORITY

A motion was made by J. H. Rivers, seconded by Virginia Meador, to appoint Karen Hall to fill the unexpired term of Kimberly Mullins on the IDA for a term to expire 12/31/2016.  The motion was unanimously approved.

IN RE:  VCEDA BOARD

Robby Robbins nominated Dana Kilgore to the VCEDA Board.  Ronnie Shortt made a motion that nominations cease.  The motion was unanimously approved.

IN RE:  MECC TRAINING – CDBG GRANT

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve the request from MECC for the Board of Supervisors to sponsor two applications for CDBG Local Innovation grants as presented.

Supervisor Rivers asked for a friendly amendment to the motion, to agree to fund up to requested amount provided that MECC talk with other entities to ascertain if any other monies are available, and if other monies are available, the County would not fund the full amount.

Supervisor Robbins & Supervisor Shortt accepted the amendment.

The motion was unanimously approved. 

IN RE:  ARC TV CONTRACT

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the contract agreement with ARC TV subject to a certificate of insurance being provided. 

Aye-      Dana Kilgore                                       Nay- Ronnie Shortt
                Robby Robbins 
                J. H. Rivers
                Fred Luntsford
                Steve Bates
                Bob Adkins
                Virginia Meador

Motion Carried.

IN RE:  CLOSE SESSION

A motion was made by Fred Luntsford, seconded by Dana Kilgore, to go into close session as permitted by the Code of Virginia per the following Code Sections:
                Section 2.2-3711(A)(6)  Investing of public funds
                                         (A)(7)  Consultation with legal counsel
                                         (A)(1)  Personnel

The motion was unanimously approved.

After a lengthy close session, a motion was made by Robby Robbins, seconded by Ronnie Shortt, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION CERTIFYING CLOSE SESSION

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution certifying that only public business matters lawfully exempted from open meeting requirements were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

RESOLUTION #         -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  TREASURER’S OFFICE VACANT POSITION

A motion was made by Fred Luntsford, seconded by Dana Kilgore, to allow Treasurer Delores Smith to fill the position in her office due to an employee leaving, which has funding for that position in her budget.  The motion was unanimously approved.

ADJOURN

A motion was made by Fred Luntsford, seconded by Dana Kilgore, to adjourn the meeting at 10:30 PM.  The motion was unanimously approved.

ATTEST:                                                                               WISE COUNTY BOARD OF SUPERVISORS

 

_______________________________________                        _______________________________________

Shannon C. Scott, Clerk                                                                 Robert R. Adkins, Chairman

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