Board of Supervisors - May 12, 2016 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on Thursday, May 12, 2016 at 6:00 PM at the School Board Education Center located on Lake Street in Wise.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-chair
Honorable Dana Kilgore
Honorable Robert E. Robbins, Jr.
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

ABSENT

Shannon C. Scott – County Administrator

PRAYER

Brandon White led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Steve Bates, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA ADDITION

Attorney Mullins asked that the Board place on the agenda for consideration a Quit Claim deed for an abandon alleyway in Big Stone Gap.

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to approve the agenda as presented to include items in red and Quit Claim Deed as noted by Attorney Mullins.  The motion was unanimously approved.
 
IN RE:  ROADS AND HIGHWAYS

Jackie Christian, VDOT’s Assistant Residency Administrator, provided the Board with updates on several ongoing projects in Wise County.

Supervisor Rivers asked that Attorney Mullins continue doing research on the Ratcliff Road as requested.

IN RE:  AGENDA AMENDMENT

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to amend the agenda under presentation for an update on MECC by Dr. Hamilton.  The motion was unanimously approved.

IN RE:  PUBLIC HEARING – CONDITIONAL REZONING – RAT CREEK ROAD

A public hearing was duly advertised for this date to receive citizens’ input regarding a request from Stephen Countiss for a conditional rezoning of property located at 9635 Rat Creek road in Pound.

There being no one to speak regarding the conditional rezoning request, the public hearing was closed.

IN RE:  PUBLIC HEARING – CONDITIONAL REZONING – EAST STONE GAP ROAD

A public hearing was duly advertised for this date to receive citizens’ input regarding a request from Robert and Teresa Clark for a conditional rezoning of property located at 4326 East Stone Gap road in Big Stone Gap.

There being no one to speak regarding the conditional rezoning request, the public hearing was closed.

IN RE:  PUBLIC HEARING – SIX YEAR PLAN & SECONDARY SYSTEM CONSTRUCTION BUDGET

A joint public hearing between VDOT and the Wise County Board of Supervisors was duly advertised for this date to receive citizens input on the proposed Secondary Six-Year Plan for FY 2016/17 through 2021/22 and on the Secondary System Construction budget for FY 2017/18.

Jackie Christian, Assistant Residency Administrator, reviewed and discussed the Secondary Six-Year Plan and the Construction Priority List with a recommendation for approval.

There being no public comments regarding the Six-Year Plan and Secondary System Construction Budget, the public hearing was closed.

IN RE:  WISE INN UPDATE

Josh Huffman, General Manager of the Inn at Wise,  addressed the Board with an update on the Inn and the efforts that are being made to overcome the mistakes made by the previous operator.  Mr. Huffman stated that he has a vision to transform the Inn into a “show case” for Wise County, and promote its beauty and character throughout the region and beyond.   The Inn is a tourist attraction for the County, and a place the County can be proud of.  He spoke highly of the support he has received from staff and from words of encouragement from the citizens that have welcomed him into our area.

IN RE:  HEART OF APPALACHIA
Kitty Barker, Executive Director for the Heart of Appalachia, provided a power point presentation on the Heart of Appalachia and its endeavors to enhance tourism within Wise County.  Their objectives is to market to tourism audiences to increase visitation, build capacity of tourism leadership, marketing, and to create a sustainable funding plan locally and regionally.

IN RE:  MECC UPDATE

Dr. Hamilton, President of Mountain Empire Community College, addressed the Board with an update on activities at MECC noting that enrollment is up 2% over last year.  He reviewed several programs available for students, which include  MECC’s Business & Technology programs that prepare students for the fast paced office environment as well as hands on training that gives an edge to achieve any career goal.  High school students can complete their college degree in record time with dual enrollment.  Also, high school students can complete their college degree by taking a class on campus, in high school or during the summer Governor’s School.  MECC’s tuition is considerably less than other local colleges, and has many scholarship opportunities available.

IN RE:   PUBLIC HEALTH/ZIKA VIRUS  UPDATE

Dr. Cantrell, LENOWISCO District Health Director, presented a power point presentation on the Zika virus.  She provided information regarding the symptoms, and treatment of the virus as well as preventive methods to eliminate a breeding environment for mosquitoes.

IN RE:  MERCY AMBULANCE SERVICES

Larry Miller, General Manager for Mercy Ambulance Services, addressed the Board with a request that Mercy Ambulance Services be allowed to expand their operations into Wise County and the City of Norton.  He said  this would require a Letter of Need from the County  to operate in Wise County.

Attorney Mullins advised the Board that this would require a public hearing, and more information is needed regarding other requirements for this service.

After discussion, it was the consensus of the Board to have Attorney Mullins to proceed with gathering more information on this request.

PUBLIC EXPRESSION

Joann Harding, Jan Branham, and Janet Giles, representing PAWS, addressed the Board regarding the Carol Buchanan Estate.  Each one voiced their concern that the funds and property that were left to the IDA by Ms. Buchanan in her Will for the development and operation of a sanctuary park for animals and birds.  At this point in time, they understand that the estate will be passed on to the Columbus Phipps Foundation due to the IDA failing to comply with the Will.  They wanted to know who was over the IDA, and why they had not complied with Ms. Buchanan’s wishes as stated in her Will.

Bob Nixon, a supporter of PAWS, voiced his concerns with anger and frustration that funding such as this could have saved many animals if steps had been taken to expedite and overcome the legal issues and other requirements for a gift of this magnitude.     

It was explained to Mr. Nixon and PAWS representatives, that the IDA is a separate entity from the Board of Supervisors, even though the Board appoints members to that Authority from each district.   The Board, not being aware of any problems with the Buchanan Estate, advised that this matter will be addressed to ascertain answers to questions that have been asked.  

There being no further public comments, the public expression period was closed.

CONSENT AGENDA

IN RE:  RESOLUTION  CENTRAL HIGH SCHOOL FORENSICS TEAM

Approve the resolution honoring Central High School Forensics Team

RESOLUTION #        -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  CIP PLAN

A motion was made by Dana Kilgore, seconded by Robby Robbins, to approve the FY 2016 CIP Plan as presented.  The motion was unanimously approved.

IN RE:  CONDITIONAL REZONING – RAT CREEK

A public hearing was held on May 12, 2016 to receive citizens input on the proposed conditional rezoning request from Steven Countiss for property located at 9635 Rat Creek Road in Pound for the purpose of operating a gun repair/maintenance shop.  There was no public opposition to this request.

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the conditional rezoning for property located at 9635 Rate Creek Road in Pound as requested by Steven Countiss.  The motion was unanimously approved.

IN RE:  CONDITIONAL REZONING – EAST STONE GAP

A public hearing was held on May 12, 2016 to receive citizens input on the proposed conditional rezoning request from Robert & Teresa Clark for  property located 4326 East Stone Gap for the purpose of expanding their farm and feed store to sell food, baked items and home décor.  There was no public opposition to this request.

A motion was made by Virginia Meador, seconded by J. H. Rivers, to approve the conditional rezoning for property located at 4326 East Stone Gap Road as requested by Robert & Teresa Clark.  The motion was unanimously approved.

IN RE:  RESOLUTION – SIX YEAR PLAN & SECONDARY CONSTRUCTION BUDGET

 A joint public hearing of the Virginia Department of Transportation and the Board of Supervisors of Wise County was held on May 12, 2016 in the School Board Education Center located on Lake Street in Wise for the purpose of receiving public comments on the proposed Secondary Six-Year Plan for FY 2016/17 through 2021/22, and on the Secondary System Construction Budget for FY 2017/18.  There were no public comments regarding the Six-Year Plan or the Secondary System Construction Budget.

 A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve the Six Year Plan for FY 2016/17 through 2021/22 and the Secondary System Construction Budget for FY 2017/18 as presented.  The motion was unanimously approved.

RESOLUTION #          -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  AIRMEDCARE NETWORK MEMBERSHIP

A motion was made by J. H. Rivers, seconded by Ronnie Shortt, to table the request for AirMedCare Network Membership until the June meeting.  The motion was unanimously approved.

IN RE:  VIRGINIA FEDERATION OF HUMANE SOCIETIES MEMBERSHIP

A motion was made by J. H. Rivers, seconded by Robby Robbins, to table the request for Virginia Federation of Humane Societies Membership until the June meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION VRS MEMBER CONTRIBUTION

A motion was made by Robby Robbins, seconded by Dana Kilgore, to approve the resolution whereby all employees who are VRS members shall contribute 5% of their creditable compensation by salary reduction pursuant to Internal Revenue Code Section 414(h) on a pre-tax basis.  The motion was unanimously approved.

RESOLUTION #         -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION  TO ELECT THE ALTERNATE RATE

A motion was made by Dana Kilgore, seconded by Robby Robbins, to approve the resolution certifying that the Wise County Board of Supervisors agrees to pay the Alternate Rate of 9.9% effective July 1, 2016.  The motion was unanimously approved.

RESOLUTION #         -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  QUIT CLAIM DEED / ABANDON ALLEYWAY BIG STONE GAP

Attorney Mullins stated that she has received a request from Jeffrey and Kristie Hall requesting abandonment of an alleyway located between East 29th Street and Powell Valley Road in the Southern Section of Wise County.  The alleyway has no adjacent property owners, and is undeveloped with no utilities along the alleyway except Verizon for which an easement has been executed and delivered.

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the Quit Claim Deed whereas Wise County desires to release, abandon and / or quit-claim any and all interest which it may have in the property as described in Quit Claim Deed prepared by Attorney Karen Mullins between Wise County and Jeffrey and Kristie Hall of Big Stone Gap.  The motion was unanimously approved.
 
IN RE:  HIGH KNOB SUPPORT LETTER – BCC GRANT FUNDING

Supervisor Robbins stated that there is a $3,000 Building Collaborative Communities (BCC) planning grant available for matching funds that could be used toward ongoing efforts to further develop the attractiveness of our High Knob area as a tourist attraction.

He explained that BCC Planning Grant is a new effort designed to assist regions in creating and sustaining new economic opportunities across Virginia.  The program will promote regional economic collaborations in economically distressed areas to stimulate job creation, economic development and build community capacity and leadership.

Mr. Robbins also noted that it has been asked that the Board be the fiscal agent for this grant.

After discussion, a motion was made by Robby Robbins, seconded by Dana Kilgore, to authorize the Finance Administrator to write a letter of support for the $3,000 BBC Planning Grant as requested.  The motion was unanimously approved.

IN RE:  FISCAL AGENT – BCC PLANNING GRANT

A motion was made by Dana Kilgore, seconded by Robby Robbins, that the County serve as the Fiscal Agent for the BCC Planning Grant.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Dana Kilgore, seconded by Robby Robbins, to approve budget amendment #15 as presented.  The motion was unanimously approved.

IBN RE:  APPOINTMENT –BUILDING CODE AND APPEALS BOARD

A motion was made by Robby Robbins, seconded by Dana Kilgore, to re-appoint Dick Houchins to the Building Code and Appeals Board for a term of five (5) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – COMMUNITY POLICY & MANAGEMENT BOARD

Fred Luntsford nominated Charles A. Sanders to the Community Policy & Management Board.

J. H. Rivers made a motion that nominations cease and Charles A. Sanders be appointed to the Community Policy & Management Board for a term of four (4) years.   Ronnie Shortt seconded the motion.  The motion was unanimously approved.

IN RE:  APPOINTMENT – INDUSTRIAL DEVELOPMENT AUTHORITY

A motion was made by Steve Bates, seconded by Bob Adkins, to re-appoint Cliff Carson, to the Industrial Development Authority for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – PLANNING COMMISSION

A motion was made by Virginia Meador, seconded by J. H. Rivers, to re-appoint J. Fred Tate to the Planning Commission for a term of four (4) years.  The motion was unanimously approved.

IN RE:  CLOSE SESSION

A motion was made by Dana Kilgore, seconded by Ronnie Shortt, to go into close session as permitted by the Code of Virginia per the following Code Sections:
                Section 2.2-3711(A)(6)  Investing of public funds
                                              (A)(1)  Personnel

The motion was unanimously approved.

After close session, a motion was made by Dana Kilgore, seconded by J. H. Rivers, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION  CERTIFICATION FOR CLOSE MEETING

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution certifying that only public business matters lawfully exempted from open meeting requirements as were identified in the motion convening the close meeting were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

RESOLUTION #            -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  COMMONWEALTH  ATTORNEY – VACANT POSITION_

A motion was made by Dana Kilgore, seconded by Fred Luntsford, to allow Commonwealth Attorney Chuck Slemp to re-hire his part-time paralegal position.  The motion was unanimously approved.

BOARD COMMENTS

There were some comments made that  the Board needs to be more informed by their employees regarding any conflicting issues that may come before the Board.

Supervisor Rivers stated that he had been contacted by a citizen regarding his Comcast bill that continually increases.  He asked that Mr. Scott contact Mr. Byrd for some resolve regarding this citizen’s recent bill that increased after he had turned in three (3) cable boxes.

RECESS

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to recess the meeting at 9:40 PM until Thursday, May 26, 2016 @ 6:00 PM in the School Board Education Center.  The motion was unanimously approved.

ATTEST:                                                            WISE COUNTY BOARD OF SUPERVISORS

 

___________________________________   ___________________________________________
Shannon C. Scott, Clerk                                                 Robert R. Adkins, Chairman

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