Board of Supervisors - April 7, 2016 Regular Meeting

Home ] Up ]

The Wise County Board of Supervisors met in a regular meeting on Thursday, April 7, 2016 at 6:00 PM at the School Board Education Center located on Lake Street in Wise.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable Robert E. Robbins, Jr.
Honorable Dana Kilgore
Honorable J. H. Rivers, members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Steve Bates, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

Chairman Adkins noted that the Board needs to add the Intrado  Service Agreement to the agenda for consideration for approval.

A motion was made by Robby Robbins, seconded by Steve Bates, to approve the agenda to include the items in red and the Intrado  Agreement.  The motion was unanimously approved.

ROADS AND HIGHWAYS

Supervisor Rivers spoke to VDOT representative Jackie Christian asking that VDOT place a sign on the road in front of Union High School where paving is being done to let citizens know that the road is uneven during the paving process.

IN RE:  PUBLIC HEARING – ORDINANCE ON USE OF ATVS ON DESIGNATED ROADWAY

A public hearing was duly advertised for this date to receive citizens’ comments on a proposed ordinance allowing the use of ATV’s on designated roadways in Wise County.

Chris Sturgill, Spearhead Trails Field Operations Supervisor,  voiced his support for adoption of the proposed ordinance, which specifies rules and regulations governing the use of the ATV’s making for a safe and enjoyable activity for the community.  He said that this ordinance will be a big asset to Spearhead Trails and its outdoor activities as well as a tool to increase tourism in Wise County as it relates to recreation.

Doug Kilgore, Owner and Operator of Dan Hall Mountain Resort, voiced his support for adoption of the ordinance.  He too believes that this is a step forward in boosting tourism in our area.

There being no further comments, the public hearing was closed.

IN RE:  CENTRAL HIGH SCHOOL SCHOLASTIC BOWL TEAM

Chairman Adkins introduced the Central High School students that preformed in the Virginia High School League Group 2A Competition, and won first place in the Competition.

County Administrator Scott read a resolution from the Board of Supervisors honoring the Scholastic Bowl Team for their hard work and accomplishments in winning this competition.

IN RE:  VDOT HB-2 DISCUSSION

Donnie Necessary, representing the VDOT District Office, provided the Board with a brief summary of the HB 1887 Grant Programs noting the funds available for HB-2 Projects.  Mr. Necessary reviewed  the restrictions that are placed upon the expenditures of these HB-2  funds and the eliminations that it places upon rural communities such as Wise County. 

IN RE:  AUDIT PRESENTATION FY 2015

Deanna Cox C.P.A., representing Robinson, Farmer, Cox Associates, presented to the Board the County’s FY Audit ending June 30, 2015.  She reviewed the audit by line item, with brief comments on different items, noting that the audit has been completed with a clean opinion meaning the books and records were in good order under the quality of standards and in general compliance.  

IN RE:  DAVENPORT – INTERIM FINANCING LITERARY LOANS

Kyle Laux, representing Davenport, provided the Board with a brief history of the Literary Loan financing in 2011. Davenport assisted the County in the issuance of approximately $59.3M for the County’s School Construction Program, which consisted of three parts:

  1.  Virginia Public School Authority Pooled Bonds (the VPSA Pool)                $29.3M

  2. Qualified School Construction Bonds ( the “VPSA QSCBs)                          $15M

  3. Literary Loan anticipation Notes Series 2011 (the 2011 Notes)                     $15M

                                                                                                Total funding     $59.3M

 The goal of the 2011 Notes, and ultimately the permanent Literary Loan financing, was to secure below market interest rates for roughly $15M of the overall School Program.  This is estimated to save the County $1.5M in net debt service over the life of the school funding,

In December 2012, the County refinanced the 2011 Notes through the IDA’s issuance of the $14.6M taxable Literary Loan Anticipation Notes.  By doing this, the County was able to lower the interest rate on the Interim Financing from 3.00% to an all-in interest rate of 2.13% and maintain the ability to redeem the 2012 Notes at any time without penalty beginning February 1, 2015

With funding for the Literary Loan Program being restored by the Department of Education, and the County being on the waiting list for funding for its projects, the County expects to receive its permanent 2% Literary Loan funding on or about FY 2019.

The County directed Davenport  to solicit interested parties for financing proposals to provide an up to $15M note (the 2016 Note) through a competitive RFP process.

First Bank and Trust has committed to providing the County with a 2% fixed rate for up to 3 years, callable at any time without penalty.  They have also offered a 4 year option with a fixed rate of 2.20%.  Their proposal meets all of the desired criteria of the County.

Davenport has recommended that the County move forward with the funding commitment provided by First Bank & Trust.

After further discussion, a motion was made by Dana Kilgore, seconded by Robby Robbins, to move the Resolution on Interim Financing Literary Loans from Unfinished Business to Presentations for consideration by the Board.  The motion was unanimously approved.

IN RE:  RESOLUTION SCHOOL BOND REFUNDING

A motion was made by Dana Kilgore, seconded by J. H. Rivers, to approve the resolution authorizing execution of documentation regarding refunding of the outstanding Wise County IDA’s $14,655,000 Public Facilities Lease Revenue Bond Anticipation Notes, Taxable Series 2012 (the outstanding 2012 Notes) that were issued to finance various school projects in Wise County.    The motion was unanimously approved by roll call vote.

RESOLUTION #              -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  SCHOOL BOARD FY 2016/17 BUDGET

Greg Mullins, Superintendent of Public Schools and Beth Shupe, Finance Director, presented a  School Board “Budget Draft” for FY 2016/17. Several cuts were mentioned that were needed to balance the budget, which included cutting substitute teachers pay, staff reduction, not refilling some vacant positions, merging some programs, deleting the school’s channel 10 WCPS-TV to mention a few.

Ms. Shupe reviewed each line item noting any changes whether it be a decrease or increase.  The following is the School’s Operation Expenditure Summary for FY 2016/17:

Instruction                                          $40,750,392
Administration                                  $     850,764       
Attendance & Health                     $   1,759,400
Transportation                                  $   3,328,600
Operation & Maintenance           $   5,651,400
School Food                                       $   2,951,000
Other Operations                            $  2,588,800
Technology                                         $  1,597,100       
                                    Total  $59,477,456

The budget total for 2016/17 is  $59,477,456, which includes a 2% pay increase for all employees across the Board.  The budget also includes an anticipated $700,000 reduction in local funds provided by the Wise County Board of Supervisors.

It was noted that the School Board has changed its health provider to Local Choice.   

PUBLIC EXPRESSION

Walter Crouse, a resident of Hurricane, made several suggestions to the Board as a means of reducing the budget, and several suggestions for boosting the economy.

There being no further comments, the public expression period was closed.

IN RE:  COUNTY FY 2016/17 BUDGET

Finance Administrator David Cox stated that he has made additional cuts in the budget as requested by the Board and now has a balanced budget for FY 2016/17 totaling $48,844,744.  He reviewed the additional cuts he had made, noting that most of the departments have made the 5% cut as requested by the Board. 

This budget update does not include the proposed 2% raise for all state Compensation Board employees.  This raise, however, is contingent upon whether Virginia meets its revenue projections for the current year, which will not be known until July, and the raise, if approved, will not be seen until December.   The cost to provide this raise would be $64,000 with the state funding $32,000 of that cost.  For the County to provide its employees the 2% raise it would cost $63,000 for the same time frame of seven months.

He reminded the Board that the state has also indicated it will provide funding for a salary compression plan for the Sheriffs’ office and regional jail, which, at this point, is vague as to the impact this will have on the County.

Mr. Cox stated that with the uncertainty of these outstanding items, he has not included them in this proposed budget.  Rather than placing these unknowns in the FY 2016/17 budget, he suggested to the Board that they consider an amendment in July at which time more information would be available from the state.

Supervisor Kilgore felt that additional cuts could be made across the Board to meet the $63,000 needed to give the County employees the 2% raise.

Several items were mentioned for possible cuts.  Supervisor Shortt suggested removing Wise TV PEG Channel 19 as one of those cuts.  He noted that the School Board cut its Channel 10 in order to reduce its budget. 
               
Supervisor Rivers stated that he has reviewed the proposed budget and made notes of several reductions that could possible cut an additional $400,000. He also suggested that the Board revisit the County’s CIP Plan to reduce the cost of some items by placing them in a long range plan.

Supervisor Luntsford suggested recessing this meeting or have a Special Called meeting with all departments heads in attendance to justify their budget requests.

 It was the consensus of the Board to recess this meeting until Thursday, April 28, 2016 @ 5:00 PM for further discussion on the budget with department heads being in attendance to speak on behalf of their budget.

IN RE:  CONSENT AGENDA

A motion was made by Dana Kilgore, seconded by Robby Robbins, to approve the consent agenda as follows:

IN RE:  PUBLIC HEARINGS   -  CONDITIONAL  REZONING

Set public hearing (May 12, 2016 @ 6:00 PM) on a request for conditional rezoning on property located at  4326 East Stone Gap Road in Big Stone Gap

Set public hearing (May 12, 2016 @ 6:00 PM) on a request for conditional rezoning of property located at 9635 Rat Creek Road in the Pound area

Set public hearing (May 12, 2016 @ 6:00 PM) on a proposed Secondary Six-year Plan & the proposed Secondary System Construction Budget

IN RE:  AGREEMENTS RODA, OSAKA & STONEGA SEWER PROJECT PHASE II

Authorized execution of Administrative Agreement between LENOWISCO and Wise County for the Roda, Osaka & Stonega Sewer Project Phase II

Authorized execution of Contract Agreement between Wise County Board of Supervisors and Wise County PSA for CDBG funding for the Roda, Osaka & Stonega Sewer Project  Phase II

Authorized execution of Contract Agreement between DHCD & Wise County for the Roda, Osaka & Stonega Sewer Project II

IN RE:  RESOLUTION – FAIR HOUSING CONCEPT – RODA, OSAKA & STONEGA SEWER PROJECT ll

Approved the resolution endorsing the Fair Housing Concept for the Roda, Osaka & Stonega Sewer Project Phase II

Resolution #        -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION – COAL & GAS ROAD COMMITTEE – ANNUAL PLAN

Approved the resolution of the Coal & Gas Road Committee regarding the Annual Plan for Roads & Bridges

Resolution #          2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION HONORING BILLY BAKER

Approved the resolution honoring Billy Baker for his artistic achievements and the work he has done to enhance our region’s musical heritage

Resolution #         -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION HONORING CENTRAL HIGH SCHOOL SCHOLASTIC BOWL TEAM

Approved a resolution honoring Central High School Scholastic Bowl Team and Coaches for winning the 2A state Championship in Scholastic Bowl Team Competition

Resolution #            2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  THOMPSON & LITTON ENGINEERING RETAINER AGREEMENT RENEWAL

Approved the annual renewal of Thompson & Litton Engineering Retainer Agreement  dated 03/12/2015

The motion to approve the consent agenda was unanimously approved.

IN RE:  ORDINANCE ON USE OF ATV’S

A public hearing was held on April 7, 2016, to receive citizens input on a proposed ordinance allowing the use of ATV’s on designated roadways in Wise County.

There was no opposition on the proposed ordinance.
A motion was made by Dana Kilgore, seconded by Robby Robbins, to approve the Ordinance allowing the use of ATV’s on designated roadways in Wise County.  The motion was unanimously approved.

Ordinance #             -2016

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  COUNTY AUDIT FY 2015

A motion was made by Fred Luntsford, seconded by Virginia Meador, to accept the County’s FY 2015 Audit as presented.  The motion was unanimously approved.

IN RE:  SUPPLEMENTAL RESOLUTION – ST. PAUL PROJECT

A motion was made by Dana Kilgore, seconded by Robby Robbins, to approve the Supplemental Resolution for the St. Paul Reconstruction Project.  The motion was unanimously approved.

Resolution #       2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  COUNTY’S FY 2015 CIP PLAN

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to table the County’s FY 2015 CIP Plan until the May meeting.  The motion was unanimously approved.

IN RE:  SUGAR LOOP TRAIL EASEMENT

A motion was made by Robby Robbins, seconded by Fred Luntsford, to approve the Sugar Loop Trail Easement as presented.  The motion was unanimously approved.

(Said easement is on file in the County Administrator’s Office) 

IN RE:  PUMP AND HAUL PERMIT – DANNY O’QUINN

A motion was made by Robby Robbins, seconded by Dana Kilgore, to approve the request from Danny O’Quinn to be added to the County’s Pump and Haul Permit for the purpose of making sewer available to the Sandy Ridge Old Regular Baptist Church located on Sandy Ridge.  The motion was unanimously approved.

IN RE:  COUNTY FY 2016/17 BUDGET PUBLIC HEARING

A motion was made by Dana Kilgore, seconded by J. H. Rivers, to table setting a public hearing for the County’s FY 2016/17 Budget until the April 28, 2016 meeting.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Dana Kilgore, seconded by Fred Luntsford, to approve budget amendment #14 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT – APPALACHIAN COMMUNITY ACTION & DEVELOPMENT AGENCY

Fred Luntsford nominated Michael D. Abbott for re-appointment to the ACAD Agency.

Dana Kilgore made a motion that nominations cease.  Fred Luntsford seconded the motion.  The motion was unanimously approved and Michael D. Abbott was re-appointed to the ACAD Agency for a term of four years.

IN RE:  APPOINTMENT – WISE COUNTY TOURISM COMMITTEE

A motion was made by Steve Bates, seconded by Bob Adkins, to re-appoint Bonnie Aker to the Wise County Tourism Committee for a term of four (4) years.  The motion was unanimously approved.

IN RE:  AGREEMENT - DISPATCH INTRADO SERVICE AGREEMENT

Attorney Mullins stated that the purpose of this agreement between Intrado Inc., and Wise County, is  for continued operations and upgrade of dispatch communication equipment.

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to authorize the execution of the  Intrado Service Agreement as presented.  The motion was unanimously approved.

IN RE:  CLOSE SESSION                    

Dana Kilgore made a motion that the Board  go into close session at its meeting on April 28th to discuss personnel.   The motion was seconded by Robby Robbins.  The motion was unanimously approved.

RECESS

A motion was made by J. H. Rivers, seconded by Fred Luntsford, to recess the meeting until Thursday, April 28, 2016 @ 5:00 PM.  The motion was unanimously approved.

ATTEST:                                                                           WISE COUNTY BOARD OF SUPERVISORS

 

____________________________________                ______________________________________
Shannon C. Scott, Clerk                                                 Robert R. Adkins, Chairman

Back to Top

 
 
© Wise County, Virginia. All Rights Reserved. Try our Guide to Services, County Directory or Search pages. 
206 East Main Street • Wise, Virginia 24293 • Phone: 276-328-2321 • Fax 276-328-9780. Privacy Policy
For suggestions, comments, or questions about this website, please contact our webmaster.
Designed WebWorx, Inc.