Board of Supervisors - February 11, 2016 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, February 11, 2016 @ 6:00 PM in the Wise County School Board Education Center located on Lake Street in Wise, VA.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable Robert E. Robbins, Jr.
Honorable Dana Kilgore
Honorable J. H. Rivers – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Robby Robbins, to approve the minutes as presented.  The motion was unanimously approved. 

AGENDA

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to approve the agenda as presented to include items in red.  The motion was unanimously approved.

ROADS & HIGHWAYS

Supervisor Kilgore stated that Donald Miller, a resident on Rt. 681 in the Bear Creek section of the County called her regarding a portion of that road that becomes impassable when it rains.  When VDOT reconstructed a part of that road to a lower area, the river overflows when it rains, and residents cannot get in or out.  He asked if the old road could be made passable as an alternate way of getting in and out when the road is flooded in case of an emergency.

IN RE:  CENTRAL HIGH SCHOOL AWARD

The Central High School One Act Play Team and Jan Thompson, Coach for said team, came before the Board to receive a resolution honoring the One Act Play Team for winning  the 2A State Championship in Theatre with its production of Amelia Earhart being evaluated and judged for excellence in acting, execution of directions, and ensemble effect.

IN RE:  WINGS MEMBERSHIP PACKAGES

Jason Monday, Area Director of Membership Sales for AirMedCare Network, addressed the Board with an overview of AirMedCare Network membership programs. 

The AirMedCare Network is an alliance of affiliated air ambulance companies - the largest of its kind in the United States.  Within approximately 100 nautical miles of Wise, VA, AirMedCare has 14 participating providers.

An AirMedCare Network membership automatically enrolls you in all of the participating provider’s membership programs, which gives you membership coverage provided by 220 aircraft throughout 32 states.  AirMedCare has a membership base of over 2 million members, which helps operate in rural areas such as Wise County.  AirMedCare provides transports without being a member but membership offers significant money-saving benefits.   AirMedCare not only offer individual household plans but also Municipal Site Plan.  A one year membership for entire household is $65.00.

The Board was provided a packet with information regarding the Membership Program and its benefits to individuals and their families.

PUBLIC EXPRESSION

Commonwealth Attorney Chuck Slemp provided the Board with an update of services that are being provided by his office to the citizens of Wise County, and saving tax payers money.   He praised his staff for putting forth extra effort to meet the everyday challenges facing Wise County.

Joann Harding, representing PAWS, came before the Board voicing her support of the proposed agreement between Wise County and PAWS that is on the agenda for consideration by the Board.  She stated that PAWS is a 501©(3) nonprofit organization that is dedicated to care for the well-being of animals.  Their goal is to work with the County Animal Shelter in caring for the animals, and make every effort to increase the adoption process, and provide educational awareness to Wise County citizens.

There being no further comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the consent agenda as follows:

IN RE:  RESOLUTION HONORING EASTSIDE HIGH SCHOOL

Approved the resolution honoring Eastside High School One Act Plan Team for its recent winning of the 1A State Championship in Theatre in its production of Nora’s Lost

RESOLUTION #          -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION HONORING CENTRAL HIGH SCHOOL

Approved the resolution honoring Central High School One Act Play Team for its recent winning of the 2A State Championship in Theatre  with it production of Amelia Earhart

RESOLUTION #     -2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION PROJECT ADJUSTMENTS (BEAR BRANCH ROAD)

Approved the resolution requesting VDOT to proceed with the project adjustments for Rt. 621 on Bear Branch Road as noted in said resolution

RESOLUTION #           2016

(Said resolution is on file in the County Administrator’s Office)

The motion to approve the consent agenda was unanimously approved.

IN RE:  EAST STONE GAP ROAD ROUTE 613– ADDITION TO SECONDARY SIX YEAR IMPROVEMENT PLAN

VDOT Residency Administrator Allan Sumpter came before the Board requesting approval of a resolution amending the Wise County 2015-2016 through 2020-2021 secondary six year improvement plan to add project #0613-097-899 (East Stone Gap Road), and further that said project be designated as an eligible revenue sharing project.  He noted that adding this project to the Plan would be cost effective at this time by using the available surplus Revenue Sharing funds, which could be used for advertisement of and construct of Project 0613-097-899.  Mr. Sumpter also asked for Board’s support in closing of the road for 30 days for construction.

It was noted that since this item was not on the agenda, a motion was necessary to add the proposed resolution to the agenda for consideration by the Board.

A motion was made by J. H. Rivers, seconded by Virginia Meador, to place the resolution amending the 2015-2016 through 2020-2021 secondary six year improvement plan to the agenda.  The motion was unanimously approved.

 IN RE:  RESOLUTION AMENDING 2015-2016 THROUGH 2020-2021 SECONDARY SIX YEAR IMPROVEMENT PLAN

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the resolution to amend the 2015-2016 thru 2020-2021 Secondary Six Year Improvement Plan as presented, and utilize some of the available surplus Revenue Sharing Funds toward Project #0613-097-899 and also support the closing of Rt. 613 for a period of 30 days per Mr. Sumpter’s request.  The motion was unanimously approved,

RESOLUTION #              2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION CONCERNING CLINCH RIVER STATE PARK

A motion was made by Fred Luntsford, seconded by Robby Robbins, to adopt the resolution supporting the efforts of the Clinch River Valley Initiative to see development of a string of pearls concept of a State Park from the headwaters in Virginia to the Tennessee State Line.  The motion was unanimously approved.

RESOLUTION #         2016

(Said resolution is on file in the County Administrator’s Office)

IN RE:  AGREEMENT – PAWS

Attorney Mullins explained that PAWS, being a 501©3 organization, has asked to be allowed to assist at the County animal shelter to help increase adoptions, promote spay and neuter awareness and to promote educational awareness.  She briefly reviewed the proposed agreement between the County and Paws that is before the Board for consideration.

Supervisor Luntsford said he wanted to go on record that he is in favor of this agreement but he is not please with some of the distasteful publicity the Animal Shelter has gotten recently.  If an agreement such as this had been in place, this kind of publicity may have been avoided.  He asked that this not happen again.  The shelter at times becomes flooded with animals, mostly because people don’t care for their animals.  Educating our citizens on programs available to assist with spay and neutering and making them aware of different programs to assist with cost, can be a plus in controlling the dog and cat population.

After discussion, a motion was made by Robby Robbins, seconded by Dana Kilgore, to approve the agreement between Wise County and PAWS, which sets duties and times for volunteers to assist at the animal shelter for a term of six (6) months.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to approve budget amendments #10 & #11 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT – BUILDING CODE AND APPEALS BOARD

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to re-appoint  Terry Mullins to the Building Code and Appeals Board for a term of five (5) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – COAL & GAS ROAD IMPROVEMENT ADVISORY COMMITTEE

J. H. Rivers nominated Terry Mullins for re-appointment to the Coal & Gas Road Improvement Advisory Committee.

Ronnie Shortt made a motion that nominations cease and Terry Mullins be recommended for re-appointment by acclamation.  Steve Bates seconded the motion.  The motion was unanimously approved.

IN RE:  APPOINTMENT – LONESOME PINE YOUTH SERVICES BOARD

A motion was made by Dana Kilgore, seconded by Robby Robbins, to table the appointment to the Lonesome Pine Youth Services Board  until the March meeting.  The motion was unanimously approved.

IN RE:  APPOINTMENT – PLANNING COMMISSION

A motion was made by Dana Kilgore, seconded by Robby Robbins, to table District 4’s appointment to the Planning Commission until the March meeting.   The motion was unanimously approved.

A motion was made by Steve Bates, seconded by Bob Adkins, to re-appoint Roger Mullins to the Planning Commission for a term of four (4) years.  The motion was unanimously approved.

IN RE:  MOU – GROUNDWATER ANNUAL REPORT & GROUNDWATER MONITORING MODIFICATIONS

Eric Price, representing Thompson & Litton, LLC, provided the Board with a brief overview of MOU #6 & #7 that is before the Board for approval.

He stated that MOU #6 is a yearly report for DEQ.  Regarding MOU #7, DEQ has requested modifications to the groundwater monitoring network.  With the loss of monitoring wells #9 & #10 due to the recent Phase IV expansion of the landfill, an additional monitoring well, #15 has been requested between monitoring wells #2 and monitoring well #3, to serve the purpose of adequately monitoring the current waste mass as well as provide a monitoring location to the east of the future Phase V expansion.  It has also been requested that MW #3 and MW #15 be incorporated into the facility’s groundwater monitoring network.

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve MOU #6 authorizing T&L to prepare the 2015 Annual Groundwater Report for the Blackwood Landfill for submission to DEQ & approve MOU #7 authorizing T&L to provide modifications to the groundwater monitoring network for the Blackwood Landfill  as requested by DEQ.  The motion was unanimously approved.

IN RE:  CHILDERS OIL COMPANY – LETTER OF SUPPORT

Ron Prewitt, representing Childers Oil Company, addressed the Board requesting a letter of support for a proposed fueling station to be located on U.S. Highway 23 Wise, VA.

Mr. Prewitt stated that Childers Oil Company is working to install a 4,800 sq. ft. fueling station/convenience store  on 4.86 acres at the U.S. 23 Intersection of West Main Street and Indian Creek Road.  The proposed facility is to include a casual dining place and possibly a 300 sq. ft. welcome center.  A primary entrance/exit will be located at an existing traffic light on the Indian Creek side of the intersection.  However, there needs to be a secondary ingress/egress.   He asked the Board for a letter of support to Bristol VDOT Office requesting the issuance of a permit allowing ingress/egress on the southern-most portion of property along US 23 that would also relieve potential congestion at the intersection controlled by the VDOT traffic signal.

After discussion, a motion was made by J. H. Rivers, seconded by Ronnie Shortt, to authorize the County Administrator to prepare a Letter of Support to the Bristol VDOT Office requesting the appropriate permit, upon receipt of application from Childers Oil Company, for ingress/egress to the property located on US 23 for the proposed fueling station/convenience store per Mr. Prewitt’s request.    The motion was unanimously approved.

IN RE:  ST. PAUL DOWNTOWN REVITALIZATION PROJECT – AGREEMENT

A motion was made by Dana Kilgore, seconded by Robby Robbins, to approve the Agreement between the Wise County Board of Supervisors and the Town of St Paul for the purpose of applying for VDOT Revenue Sharing  funds for use in reconstructing portions of downtown St. Paul’s roads, storm sewer, sidewalks, curb, and gutter.   The motion was unanimously approved.

IN RE:  CLOSE SESSION

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to go into close session as permitted by the Code of Virginia per the following Code Sections:
                Section 2.2-3711(A)(6)  Investing of public funds
                                                 (A)(7)  Consultation with legal counsel
                                                 (A)(1)  Personnel

The motion was unanimously approved.

After close session, a motion was made by Ronnie Shortt, seconded by Fred Luntsford, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CERTIFICATION FOR CLOSE MEETING

A motion was made by Fred Luntsford, seconded by J.H. Rivers, to approve the resolution certifying that only public business matters lawfully exempted from open meeting requirements as were identified in the motion convening the closed meeting were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

RESOLUTION #               2016

(Said resolution is on file in the County Administrator’s Office)

 IN RE:  VICTIM WITNESS

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to authorize the County Administrator, who is currently the Project Administrator for the Victim Witness Grant, to change the Project Director for the Victim Witness Grant to the Commonwealth Attorney for the purpose of day to day operations.  The motion was unanimously approved.

BOARD COMMENTS

There were brief comments from Board members.

Supervisor Rivers stated that he had asked back in October for a report on gasoline consumption savings since gasoline has gone down in price since the approval of the budget.  He noted that the Tri-cities have seen an enormous savings in their budget line item for gasoline and he felt the County has probably done the same.    He would like to know the amount of savings on gasoline for the County, and what those savings are being used for.

Mr. Rivers further asked Board members to consider, at the next Board meeting, putting a freeze on capital outlay spending.  As in the past, from March through June, many items are purchased without there being a need.  By doing this, if items are needed, a request can come before the Board for approval. 

RECESS

A motion was made by Dana Kilgore, seconded by Fred Luntsford, to recess the meeting until Wednesday, February 17, 2016 @ 1:00 PM in the Conference room of the County Administrator’s Office located in the Wise County Courthouse.  The motion was unanimously approved.

ATTEST:                                                               WISE COUNTY BOARD OF SUPERVISRS

 

________________________________________     _______________________________________
Shannon C. Scott, Clerk                                          Robert R. Adkins, Chairman

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