Board of Supervisors - December 10, 2015 Regular Meeting

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 The Wise County Board of Supervisors met in a Regular Meeting on Thursday, December 10, 2015 @ 6:00 PM in the School Board Education Center.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chairman
Honorable Dana Kilgore
Honorable J. H. Rivers
Honorable Robert E. Robbins, Jr.
Honorable Fred A. Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Robby Robbins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Fred Luntsford, seconded by Robby Robbins, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Virginia Meador, seconded by Robby Robbins, to approve the agenda as presented.  The motion was unanimously approved.

IN RE:  PUBLIC HEARING – ST. MARY’S HEALTH WAGON TAX EXEMPT STATUS

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed tax exempt ordinance for the St. Mary’s Health Wagon.

Markus Adkins, representing the Health Wagon, gave a brief history on the establishment and the purpose of the Health Wagon.  At this time, the Health Wagon has requested tax  exemption  on its land, buildings, and vehicles located in Wise County.  He noted that the Health Wagon is a tax exempt organization under Section 501(c)(3) of the Internal Revenue Code and also meets the criteria of the proposed ordinance for tax exemption.  He asked the Board’s approval of this request.

There being no public comments, the public hearing was closed.

IN RE:  PUBLIC EXPRESSION

None

IN RE:  CONSENT AGENDA

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to approve the consent agenda as follows:

IN RE:  REFUNDS – COMMISSIONER OF REVENUE

Approved the following refunds as requested by the Commissioner of  Revenue:
                Color King, Inc.                                  2012, 2013, & 2014
                4829 Thackers Branch Rd              MC
                Norton, VA                                         Adjusted per return… $5,544.53

                JW Construction Co., Inc.              2012. 2013, & 2014
                PO Box 2470                                       TP/Eurocopter EC120B
                Wise, VA                                              Adjusted per affidavit … $29,277.60

IN RE:  SWVA   LONG TERM RECOVERY COALITION MEMBERSHIP MOU

The SWVA Long Term Recovery Coalition was established to assist in recovery efforts to the February/March 2015 snowfall, flooding disaster, and for subsequent disasters in the counties of Buchanan, Dickenson, Lee, Russell, Scott, Wise, and the City of Norton. 

The mission of the SWVA Long Term Recovery Coalition is to strengthen the long-term recovery coordination in the affected counties and city by sharing information.

Approved the SWVA Long Term Recovery Coalition Membership Memorandum of Understanding as presented

IN RE:  APPROPRIATIONS 3RD QUARTER

Approved the third quarter appropriations

IN RE:  RESOLUTION HONORING VACO EXECUTIVE DIRECTOR JIM CAMPBELL

Approved the resolution honoring VACo’s Executive Director Jim Campbell upon his retirement and for all the contributions he has made to VACo in his 25 years of service

RESOLUTION #           -2015

(Said resolution is on file in the County Administrator’s Office)

The motion to approve the consent agenda was unanimously approved.

IN RE:  RESOLUTION - PARENT ADVOCACY & ADVISORY COUNCIL (PAAC)

A motion was made by Dana Kilgore, seconded by J. H. Rivers, to lay this request on the table indefinitely.  The motion was unanimously approved.

IN RE: ORDINANCE – TAX EXEMPT STATUS – ST. MARY’S HEALTH WAGON

At the public hearing held on December 10, 2015, there was no public opposition to the proposed tax exempt status for the Health Wagon.

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the Tax Exempt Ordinance for the St. Mary’s Health Wagon as requested.  The motion was unanimously approved.

ORDINANCE #               -2015

( Said ordinance is on file in the County Administrator’s Office)

IN RE:  RFP BOND ANTICIPATION FINANCING

Finance Administrator Cox explained that this is a request to allow Davenport & Co, in conjunction with the County Administrator’s Office, to issue a RFP to obtain bond anticipation financing to potentially replace our current financing.  This does not bind the County in any way and is an effort to be proactive in obtaining interim bond anticipation financing with favorable interest terms.  The goal is to bridge financing until Wise County is able to execute financing through the Virginia Literary Loan Program.
A motion was made by J. H. Rivers, seconded by Dana Kilgore, to authorize the leadership team to proceed with  an RFP for the Bond Anticipation Financing as requested.  The motion was unanimously approved.

IN RE:  BOARD OF SUPERVISORS MEETING DATE CHANGE FOR JANUARY 2016

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to change the January 2016 Board of Supervisors meeting date from January 14, 2016 to January 7, 2016.  The motion was unanimously approved.

IN RE:  ORGANIZATIONAL MEETING

A motion was made by Virginia Meador, seconded by Ronnie Shortt, to hold the Organizational meeting on Thursday, January 7, 2016 @ 5:50 PM in the School Board Education Center.  The motion was unanimously approved.

IN RE: SIGNING OF CHECKS

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to authorize Chairman Adkins to sign checks until new signature plates arrive for the 2016 chairman.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Robby Robbins, seconded by Virginia Meador, to approve the budget amendments as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT – BUILDING CODE & APPEALS BOARD

A motion was made by Virginia Meador, seconded by J. H. Rivers, to re-appoint Robert Boggs to the Building Code and Appeals Board for a term of five (5) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – PLANNING COMMISSION

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to re-appoint Duane Miller to the Planning Commission for a term of four (4) years.  The motion was unanimously approved

IN RE:  APPOINTMENT – RECREATIONAL AUTHORITY

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to re-appoint Kay Shortt to the Recreational Authority for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – SOCIAL SERVICES BOARD

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to re-appoint Larry Hill to the Social Services Board for a term of four (4) years.  The motion was unanimously approved.

IN RE:  CLOSE SESSION

A motion was made by Robby Robbins, seconded by Steve Bates, to go into close session as permitted by the Code of Virginia per the following Code Sections:
                Section 2.2-3711 (A)(6)  Investing of public funds
                                                  (A)(7)  Consultation with legal counsel
                                                  (A)(1)  Personnel

The motion was unanimously approved.

After close session, a motion was made by Robby Robbins, seconded by Ronnie Shortt, to reconvene the regular meeting.  The motion was unanimously  approved.

IN RE:  RESOLUTION – CLOSE SESSION CERTIFICATION

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution certifying that only public business matters lawfully exempted from open meeting requirements as were identified in the motion convening the closed meeting were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

RESOLUTION #        - 2015

(Said resolution is on file in the County Administrator’s Office)

BOARD COMMENTS

There were brief comments from Board members.

Supervisor Shortt asked Administrator Scott to prepare resolutions for the February Board meeting congratulating  Central High School for winning the One Act Play State Championship in Division 11, and East Side High School for winning the One Act Play State Championship in Division 1.

ADJOURN

A motion was made by Ronnie Shortt, seconded by Steve Bates, to adjourn the meeting at 8:28 PM.  The motion was unanimously approved.

ATTEST:                                                                                      WISE COUNTY BOARD OF SUPERVISORS

____________________________________                                _______________________________________
Shannon C. Scott, Clerk                                                                 Robert R. Adkins, Chairman

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