Board of Supervisors - October 8, 2015 Regular Meeting

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 The Wise County Board of Supervisors met in a Regular Meeting on Thursday, October 8, 2015 @ 6:00 PM in the School Board Education Center located on Lake Street in Wise.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore
Honorable Robert E. Robbins, Jr.
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Robby Robbins, to approve the minutes of September 10, 2015 as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Robby Robbins, seconded by J. H. Rivers, to approve the agenda as presented to include items in red.  The motion was unanimously approved.

ROADS AND HIGHWAYS

Supervisor Rivers noted that on US 23 south bound toward Wise, where the flea market is presently located, there is a safety issue regarding traffic.  He asked that VDOT be contacted to ascertain if anything can be done to alleviate this problem.

IN RE:  PUBLIC HEARING – E-911 ROAD NAME ADDITION

A public hearing was duly advertised for this date to receive citizens’ comments regarding the proposed E-911 road name addition:  Chisum Trl located off Norton Rd SW in Wise.

There being no public comments the public hearing was closed.

PUBLIC EXPRESSION

David Dotson voiced his frustration with Comcast in its service to Wise County.   He responded to a Comcast  advertisement  for an increase in internet speed from 15 mbps to 75 mbps.  When he could not receive  the increase at his home, a Comcast technician was called to check for a possible problem with his cable.  The technician advised him that he needed to rent a modem, which he did for a cost %60 a month.  He still could not get the increased speed as advertised.   Being more frustration because the modem did not provide the increased speed, he went to the local office located in Norton, and was told that the increased internet speed did not apply to  Wise County citizens.   Mr. Dotson said that other counties have the high speed internet service, but Wise County and the City of Norton, for whatever reason, cannot receive that service.   Another complaint is that the programming on WYMT TV, after being brought back to our area, has now been cut back.   He asked that the Board look into getting competition from another cable company, which would bring about better service and lower rates for our area.   

Attorney Mullins stated that other cable companies have been contacted, but due to Comcast’s broad service area, there has been no interest.  Two companies, at one time, said they would review the area within six months to ascertain if it would be feasible for them to consider being a provider, but no response has been received from either.  It has been noted to be cost prohibited. 

Phil Meeks, VPI Extension Agent, addressed the Board with a brief history on the activities and purpose of the Master Gardner.  He also introduced several individuals that have donated their time and efforts to assist in the endeavors of the Master Gardner Program.

Ruby Sanders, Veterans Service Representative, addressed the Board with an overview of benefits being offered  to veterans through the Virginia Department of Veterans Services (DVS).  The Department of Veterans Services operates 24 benefit service offices that assist veterans and their family members in filing claims for federal veteran’s benefits.  Among other services, DVS operates two long-term care facilities, three state veteran cemeteries, and also provides veterans with direct linkages to needed services including behavioral healthcare, housing, education, employment and other public and private assistance programs.

Sheriff Ronnie Oakes and Billie Laney came before the Board voicing their support for filling the vacant position in the E-911 Dispatch Office.   Sheriff Oakes asked the Board to consider filling this position. 

Danny Mullins, member of the Cumberland Airport Commission, advised the Board that  the Cumberland Airport Commission has recently finalized the purchase of land adjacent to the airport property that is sufficient to complete the runway expansion.  He gave a brief update on improvements that are being made at the Airport to enhance efforts to serve Wise County and its citizens.

There being no further comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the consent agenda as follows:

IN RE:  RODA, OSAKA & STONEGA SEWER PROJECT

Authorized the Treasurer to set up a bank account for CDBG Roda, Osaka & Stonega Sewer Project
IN RE:  ORDINANCE TAX EXEMPT STATUS – RACHEL’S HAVEN

Set public hearing (11-12-2015 @ 6:00 PM) on a proposed ordinance for a Tax Exempt Status for Rachel’s Haven, Inc., located in Pound

IN RE:  RODA, OSAKA, & STONEGA SEWER PROJECT CONTRACT

Authorized the execution of CDBG Block Grant #14-17 Contract for the Roda, Osaka, and Stonega Sewer Project

IN RE:  DOZER BID

Ratified award on dozer bid for landfill

IN RE:  PROCLAMATION DISABILITY AWARENESS MONTH

Approved Proclamation Recognizing October as Disability Awareness Month

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the consent agenda as presented.

Supervisor Kilgore questioned whether or not the property for  Rachel’s Haven, which is set for public hearing for a tax exempt status, is in the name of Rachel’s Haven or an individual’s name.

Finance Administrator Cox stated that he believes the property is in an individual’s name, which he understood was not legal for a tax exempt status as requested.  He is following up with the Commissioner of Revenue to ascertain that information.   He said the Board may want to consider tabling this item until next month for verification on ownership of the property.

Attorney Mullins said the Board could go ahead and set the public hearing subject to obtaining the proper ownership of the property, and if the property is not in the name of Rachel’s Haven, the public hearing would not be advertised.

There being no further discussion, Supervisor Shortt amended his motion to approve the consent agenda with the exception of setting a public hearing for the tax exemption status for Rachel’s Haven, which will be subject to obtaining the proper ownership of the property, and if the property is not in the name of Rachel’s Haven, a public hearing will not be needed.  Supervisor Bates amended his second accordingly.  The motion was unanimously approved

IN RE:  E-911 ROAD NAME ADDITION

A motion was made by Fred Luntsford, seconded by  Ronnie Shortt, to approve the E-911 road name addition Chisum Trl located off Norton Road SW in Wise.  The motion was unanimously approved.

IN RE:  RESOLUTION RT 619 SCENIC BYWAY

A motion was made by Robby Robbins, seconded by Fred Luntsford, to approve the resolution requesting VDOT, Virginia Department of Conservation and Recreation, and the Commonwealth Transportation Board, to designate State Route 619 of Scott County, Wise County and the City of Norton, VA in the Virginia Scenic Byway Highway System.  The motion was unanimously approved.

RESOLUTION #          2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  APPOINTMENT - STANDARDS COMMITTEE FOR 911

A motion was made by Robby Robbins, seconded by Virginia Meador, to appoint the following individuals to the 911 standards Committee:

Robert R. Adkins – Board of Supervisor Representative – Director of Emergency Services
Jessica Swinney – Emergency Services Coordinator – Designee for Robert Adkins
Billie Laney – Assistant Applications Administrator
Nancy Mullins – Designee for Billie Laney

The motion was unanimously approved.

NOTE FOR RECORD:  Major Grant Kilgore was appointed to represent the Sheriff’s Office at the March 12, 2015 meeting to replace Major Gene Vanover, Applications Administrator.

IN RE:  APPOINTMENT -SOUTHWEST VIRGINIA COMMUNITY CRIMINAL JUSTICE BOARD

A motion was made by J. H. Rivers, seconded by  Ronnie Shortt, to appoint the following individuals to the Southwest Virginia Community Criminal Justice Board:

Honorable Elizabeth S. Wills – Juvenile and Domestic Judge Representative
Honorable Henry A. Vanover – Circuit Court Judge Representative
Honorable V. Blake McKinney – District Court Judge Representative
Mrs. Teresa Turner – Education Representative
Chief John Austin – Chief of Police Representative
Mary Hanzlik – Chief Magistrate Representative
Sheriff David Bradley – Sheriff’s Representative
Roy Evans – Commonwealth Attorney Representative
Steve Clear – Regional Jail Representative
Kevin Tiller – Defense Attorney Representative
Sharon Alderson – Community Services Representative

The motion was unanimously approved.

IN RE:  ST. PAUL DOWNTOWN RECONSTRUCTION PROJECT

A motion was made by Dana Kilgore, seconded by  Robby Robbins, to authorize awarding of engineering services for the St. Paul Downtown Reconstruction Project subject to final negotiations and VDOT approval.  The motion was unanimously approved.

IN RE:  RESOLUTION GUEST RIVER SEWER – EISENHOWER ROAD EXTENSION PROJECT

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to ratify the execution of the amended resolution in support of CDBG Grant funds for the Guest River Sewer – Eisenhower Road Extension Project.  The motion was unanimously approved.

RESOLUTION #           -2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  TRUCK BID AWARD

A motion was made by Fred Luntsford, seconded by Steve Bates, to authorize award of truck bid for Landfill.  The motion was unanimously approved.

IN RE:  MOU –RETAINER AGREEMENT FOR LANDFILL

A motion was made by Fred Luntsford, seconded by Robby Robbins, to authorize execution of MOU #4 & #5 to Retainer Agreement with T&L dated March 12, 2015 to proceed with part A Permit – cell 5 at the landfill.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Virginia Meador, seconded by J. H. Rivers, to approve budget amendments #s 2, 3, & 4 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT  BOARD OF ZONING APPEALS

A motion was made by Steve Bates, seconded by Ronnie Shortt, to table the appointment to the Board of Zoning Appeals until the November meeting.  The motion was unanimously approved.

IN RE:  APPOINTMENT  - IDA

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to re-appoint Jim Scalf to the Industrial Development Authority.  The motion was unanimously approved.

IN RE:  APPOINTMENT – REDEVELOPMENT AND HOUSING AUTHORITY

A motion was made by Steve Bates, seconded by Bob Adkins, to re-appoint Terry Bates to the Redevelopment and Housing Authority.  The motion was unanimously approved.

IN RE:  CLOSE SESSION

A motion was made by J. H. Rivers, seconded by Fred Luntsford, to go into close session per the following Code Sections:
                Section 2.2-3711(A)(6) Investing of public funds
                                                 (A)(7) Consultation with legal counsel
                                                 (A)(1) Personnel

The motion was unanimously approved.

After close session, a motion was made by Robby Robbins, seconded by Dana Kilgore, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION CLOSE SESSION CERTIFICATION

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution certifying that only public business matters lawfully exempted from open meeting requirements as were identified in the motion convening the closed meeting were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

Resolution #                 -2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  DISPATCH POSITION

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to authorize filling the E-911 Dispatch position as requested.  The motion was unanimously approved.

BOARD COMMENTS

Supervisor Rivers spoke briefly on the request from ODP for an electric utility rate increase.   He recommended that the Board provide to ODP the Board of Supervisors opposition to the proposed increase.  With the downturn in the economy, an increase in electric bills would place an additional burden on our citizens.

ADJOURN

A motion was made by J. H. Rivers, seconded by Robby Robbins, to adjourn the meeting at 9:41 PM.  The motion was unanimously approved.

 

ATTEST:                                                        WISE COUNTY BOARD OF SUPERVISORS

 

___________________________________   ____________________________________________
Shannon C. Scott, Clerk                                                 Robert R. Adkins, Chairman

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