Board of Supervisors - September 10, 2015 Regular Meeting

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 The Wise County Board of Supervisors met in a Regular Meeting on Thursday, September 10, 2015 at 6:00 PM in the School Board Education Center located on Lake Street in Wise, VA.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador _ Vice-Chair
Honorable Dana Kilgore
Honorable J. H. Rivers
Honorable Robert E. Robbins, Jr.
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Ronnie Shortt, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the agenda to include items in red.  The motion was unanimously approved.

IN RE:  ROADS AND HIGHWAYS

Supervisor Rivers asked that Mr. Scott contact VDOT regarding the overgrowth of the cudzoo vegetation that is now grown such that it restricts the natural beauty of Wise County.  This possibly needs to be cut back or have the growth restricted in some fashion to minimize  its negative effect.

IN RE:  PSA SEWER PROJECT UPDATE

Frank Kibler, representing LENOWISCO Planning District One, stated that LENOWISCO is working with the PSA on two small sewer projects:  the Guest River Sewer – Eisenhower Road Sewer Project.   He noted that the Board has on its agenda a resolution in support of CDBG Grant for these two projects.  He asked the Board for approval of said resolution.

IN RE:  HEALTH DEPARTMENT PRESENTATION – IMPROVING COMMUNITY WELL BEING

Dr. Sue Cantrell provided a power point presentation on Challenges / Opportunities to Improving Community Well Being in Wise County. 

IN RE:  HEART OF APPALACHIA UPDATE

Stan Botts, Chairman of the Heart of Appalachia, and Aarron Riedhammer , Executive Director for the Heart of Appalachia, addressed the Board concerning  what the Heart of Appalachia, in conjunction with other tourism groups, are doing to enhance tourism in Wise County and the Heart of Appalachia region.

IN RE:  PUBLIC EXPRESSION

None

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the consent agenda as follows:

 IN RE:  RESOLUTION GLAMORGAN CHAPEL ROAD PROJECT

Approved the resolution regarding the Glamorgan Chapel Road Project Adjustments

RESOLUTION #        -2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION –GUEST RIVER SEWER – EISENHOWER ROAD SEWER EXTENSION

Approved the resolution in support of CDBG Grant Construction-Ready Application for the Guest River Sewer – Eisenhower Road Extension

RESOLUTION #           -2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  WELLS BOONE-SEWER PROJECT – AGREEMENT - PSA

Authorized execution of agreement between Wise County & PSA for Wells Boone – Sewer Project

IN RE:  WELLS BOONE SEWER PROJECT – LENOWISCO –ADMINISTRATIVE AGREEMENT

Authorized execution of Administrative Agreement between LENOWISCO PDC & Wise County for Wells-Boone Sewer Project

IN RE:  ROAD NAMES ADDITIONS

Set public hearing (10-8-2015 @ 6:00 PM) proposed E-911 road name addition

IN RE:  APPROPRIATIONS

Approved appropriations for 2nd quarter

IN RE:  WELLS-BOONE SEWER PROJECT CONTRACT

Ratified execution of Contract for the Wells-Boone Sewer Project –CDBG Grant #14-19

IN RE:  WELLS-BOONE SEWER PROJECT BANK ACCOUNT

Authorized the Treasurer to open a bank account for the Wells-Boone Sewer Project

The motion to approve the consent agenda was unanimously approved.

IN RE:  MOU --- HB 2 PROJECT PRIORITY LIST

A motion was made by Robby Robbins, seconded by Steve Bates, to authorize the execution of MOU between Wise County and LENOWISCO regarding the HB 2 priority list.  The motion was unanimously approved.

IN RE:  RESOLUTION ---  HB 2 PROJECT  PRIORITY LIST

A motion was made by Fred Luntsford, seconded by Steve Bates, to approve the resolution of endorsement for Wise County’s HB 2 Project Priority List.

Supervisor Robbins voiced his concern that Innovation Highway was not considered on this priority list, and that the Board had no input in preparing this list.

Administrator Scott explained that a VDOT representative had noted that the development of HB 2 is moving faster than expected.  As of now under HB-2,  certain facts dictated the funding for local or regional highway improvements.  He noted the following:

  •  Applications for funding must pass these five filters

  •  V-trans Needs (Va. Transportation)

  • Regional Network as defined by V-Trans

  • Urban growth or development area

  • Safety

  • Corridor of Statewide significance (US 58-close to us – US 23 is not considered as a corridor of statewide significance)

  •  Projects are scored based on the application and a listing is sent to Commonwealth Transportation Board in January 2016 – Projects are chosen for funding

  • Two Sources of funding

  • District Grant Pot (6 year  - 24 localities….. $38.2 million)

  • State Grant Pot (approximately 120 localities….$500 million)

  • Percentages are considered as important for approval

  • Economic Development                35%

  • Safety                                         30%

  • Accessibility                               15%

  • Congestion in Mitigation               10%

  • Environmental Quality                   10%

He stated that because economic development, safety, congestion, proximity to Rt. 58, and being within 5 miles of an established industrial or technology park are important, the road needs for Wise County were ranked as follows:

  • Central High School accessing Rt. 757 / near Diggs Road

  • Glamorgan intersection of US 23 / line of sight improvements

  • Study to look at improvements to Tacoma Mountain Road corridor

He further explained that a new road to Central High School would take the bus traffic and general school traffic away from the US 23 Walmart intersection, and direct the traffic up to the newly constructed 3-lanes Rt. 757.  Also, of great importance are any improvements to access UVA-Wise, the LP Business and Technology Park, and LP Regional Airport.

We, Mr. Scott stated, along with LENOWISCO and VDOT Bristol District Office think that these are good candidates to qualify for funding.  In making these choices, it was felt that the three roads chosen would have a better chance of getting funded than Innovation Highway, which has an estimated project cost in excess of $60M.

With 24 localities requesting a portion of the $38.2 millions, it was felt that Innovation Highway  would not be considered.  However, in the State Grant Pot, which is $500 million, Innovation Highway would have a chance of being funded. 

The motion to approve the resolution was unanimously approved.

RESOLUTION #          - 2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  AGREEMENT – PROFESSIONAL SERVICES –COMMONWEALTH CONNECTIONS, INC

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the Professional Services Agreement between Wise County and Commonwealth Connections, Inc., as a Consultant to perform certain professional services for the County as described within said agreement.  The motion was unanimously approved.

IN RE:  FOREST SERVICE LETTER

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to ratify the execution of the Letter of Support for the Clinch Ranger District USFS to purchase, by way of LWCF, 3200 acres of privately held forest land in the Big Cherry section of High Knob.  The motion was unanimously.

IN RE:  APPOINTMENT – BOARD OF ZONING APPEALS

A motion was made by Steve Bates, seconded by Bob Adkins, to table the appointment on the Board of Zoning Appeals until the October meeting.  The motion was unanimously approved.

IN RE:  APPOINTMENT – WISE COUNTY TOURISM COMMITTEE

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to re-appoint April  Burke to the Wise County Tourism Committee for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTENT – IDA

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to table the appointment to the IDA until the October meeting.  The motion was unanimously approved.

IN RE:  CLOSE SESSION

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to go into close session as permitted by the Code of Virginia per the following Code Sections:
                Section 2.2-3711(A) (6)  Investing of public funds
                                             (A)(7)  Consultation with legal counsel
                                                  (A)(1)  Personnel

The motion was unanimously approved.

After close session, a motion was made by Ronnie Shortt, seconded by Steve Bates, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION CERTIFYING MATTERS DISCUSSED IN CLOSE SESSION

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution certifying that only public business matters lawfully exempted from open meeting requirements as were identified in the motion convening the close meeting were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

RESOLUTION #            -2015

(Said resolution is on file in the County Administrator’s Office)

COUNTY ADMINISTRATOR’S REPORT

Administrator Scott stated that he has received correspondence from the Department of Game and Inland Fisheries regarding the feeding of bears at the trash disposal site in Pound, which is creating a safety hazard to persons using the center.  Pictures have been taken of people feeding the bears and placing food around the site to attract the bears.  He asked that citizens refrain from doing this because it is not only unsafe but unlawful.  Efforts are being made at this time to correct this problem.

ADJOURN

There being no further business to come before the Board, a motion was made by J. H. Rivers, seconded by Robby Robbins, to adjourn the meeting at 9:30 PM.  The motion was unanimously approved.

ATTEST:                                                                       WISE COUNTY BOARD OF SUPERVISORS

 

___________________________________                   ____________________________________
Shannon C. Scott, Clerk                                                                 Robert R. Adkins, Chairman

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