Board of Supervisors - May 14, 2015 Regular Meeting

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 The Wise County Board of Supervisors met in a Regular Meeting on Thursday, May 14, 2015 at 6:00 PM in the School Board Education Center located on Lake Street in Wise.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore
Honorable Robert E. Robbins, Jr.
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Mitch Elliott led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

Supervisor Meador noted that it was omitted in the minutes that Dana Kilgore seconded the motion to cease nominations for the re-appointment of Danny Mullins to the Lonesome Pine Airport Commission.

That being noted as a correction to the April 9, 2015 minutes, a motion was made by Virginia Meador, seconded by Robby Robbins, to approve the minutes as corrected.  The motion was unanimously approved.

AGENDA

Supervisor Kilgore asked that the resolution requesting the designation of State Rt. 72 for inclusion in the National Scenic Byway System be pulled from the consent agenda for discussion.

A motion was made by Dana Kilgore, seconded by J. H. Rivers, to approve the agenda with the resolution on the State Rt. 72 being withdrawn from the consent agenda for discussion.  The motion was unanimously approved.

IN RE:  RESOLUTION RECOGNIZING MEOC TRANSIT PROGRAM

A motion was made by Virginia Meador, seconded by Robby Robbins, to approve the resolution recognizing the MEOC Transit as winner of the Virginia Paratransit Roadeo for the Fourth (4th) year in a row.  The motion was unanimously approved.

RESOLUTION #                2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION HONORING DONNA PRICE HENRY

A motion was made by Robby Robbins, seconded by Dana Kilgore, to approve the resolution honoring Donna Price Henry.  The motion was unanimously approved.

RESOLUTION #            2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  PROCLAMATION HONORING KIWANIS INTERNATIONAL ON ITS 100TH ANNIVERSARY

A motion was made by Robby Robbins, seconded by J. H. Rivers, to approve the Proclamation honoring Kiwanis International on its 100th anniversary.  The motion was unanimously approved.

(Said Proclamation is on file in the County Administrator’s Office)

IN RE:  PUBLIC HEARING SECONDARY SIX- YEAR PLAN / SECONDARY SYSTEM CONSTRUCTION BUDGET

A public hearing was duly advertised for this date to receive public input on a joint meeting between VDOT and the Board of Supervisors of Wise County on a proposed Secondary Six-Year Plan for FY 2015/16 through 2020/21 in Wise County and on the Secondary System Construction Budget for FY 2015/16.

Jackie Christian, Assistant Residency Administrator, reviewed the Six-Year Plan and the Secondary System Construction Budget for FY2015/16.

There being  no public comment regarding the proposed Secondary Six-Year Plan or the Secondary System Construction Budget for FY 2015/16, the public hearing was closed.

IN RE:  RESOLUTION  SECONDARY SIX-YEAR PLAN & CONSTRUCTION BUDGET

A motion was made by Ronnie Shortt, seconded by Steve Bates, to adopt the resolution approving the Secondary Six-Year Plan 2015/16 thru 2020/21 & the Secondary System Construction Budget as presented.  The motion was unanimously approved.

RESOLUTION #          -2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  SPEARHEAD TRAILS UPDATE

Andrea Hicks, representing the Spearhead Trails, addressed the Board with an update on the continuous growth of Spearhead Trails and the outdoor recreation opportunities that are available in this area for tourist attraction.  She stressed the fact that there is a need for more lodging in Wise County to accommodate the growing use of the trails.  She asked for a letter of support for the Connector Trail from St. Paul to Coeburn.

IN RE:  COUNTY FY 2015/16 PROPOSED BUDGET

Finance Administrator David Cox provided a power point presentation of the proposed County FY
2015/16 budget totaling $50,116,305.   Mr. Cox reviewed and discussed the following:
   
The current proposed budget – General Fund

  • Projected Revenues $50,116,305

  • Projected Expenditures $50,116,305

  • Balanced Budget

  • Includes use of $500K fund balance for Economic Development

Revenue Notes

  • Coal Severance reduction of $1,100,000

  • Other revenue reductions

Machinery & Tools
Other Miscellaneous taxes

  • Partially offset by Public Service Corporation Taxes

  • Sales Taxes  have remained stable

Significant Changes in Expenditure

Unfavorable:

  • Regional Jail Cost increase  $363,074

  • Operations increase  $302,506

  • Debt Service increase  $60,567

  • Comprehensive services Act Increase of $222,000

  • VRS rates currently in budget at full rate (25% increase from last year as we used alternate rate in FY 2015)

Favorable:

  • Health insurance rates unchanged from FY 2015

GENERAL NOTES

  • Level Funding for Wise County Operations

  • $12,722,020 for operations

  • $  2,009,958 for debt service (small adj. for debt service)

  • $     150,000 for capital ($50,000 decrease from FY 2015)

  • State provided 2% increase for Constitutional Offices – Included in proposed budget including local funded amount of approximately $25K

  • This draft budget does not include any new debt

 FUND BALANCE PROJECTION

  • Current estimated undesignated fund balance is $9.75M as of 03/31/2015

  • Estimated year-end fund balance will be approximately $9M ($8.5M when considering $500K)

  • Committed fund balance for debt Service is $4.550M (Designated by Board of Supervisors last year)

Mr. Cox reviewed his goals for the proposed budget, which included maintaining a fund balance for unforeseen needs and efforts to minimize any future tax increase needs.

He noted that a wage increase has not been provided to Wise County employees for three years.  The State Compensation Board provided a 2% increase for Constitutional offices and the State provided 2% for Social Services for state funded amount (partially locally funded).  Wise County schools provided 1.5% (utilizing state provided amounts and local funds).  Also, some surrounding localities are providing 2% increase.
 
He reviewed additional options for consideration by the Board, which included an  amount to provide a 2% increase to all county salary employees (except County Administrators) for $39,627, and an amount to provide an average $.20/hr increase to part-time landfill workers for approximately $10,080.

Mr. Cox reviewed and discussed several recommendations he had for the Board, which included his recommendation for a motion to transfer $500,000 from unassigned fund balance to the committed balance for debt service.

IN RE:  PUBLIC EXPRESSION

Steve Shulty, representing the Wise County Teachers Association, addressed the Board asking for level funding  for Wise County Schools.   

Walter Crouse, a resident of the Hurricane section of Wise County, addressed the Board on the following:
                Address Regional Jail situation with possible options for jail time
                Reduce Sheriff Staff
                Operate more efficiently in government
                Cut school Administrative positions
                Stop Littering
                Find market for glass

Hibert Tackett voiced his opposition for stocking Elk in Virginia.  He spoke of damages that have been encountered in Kentucky and on South Fork of Pound.  He stated that David Lawson, owner of Mountain Rose Vineyard, has voiced his opposition to Elk because his vineyard would be a prime target for Elk.  Mr. Tackett felt this would not be in the best interest for the farmers in our area.
                 
Franklin Summers, asked that the Board favorably consider his request to be added to the County’s Pump and Haul Permit.  He explained that he is building a campground for RVs and campers and is working toward opening up as soon as possible.  He noted that this would be an addition to accommodate tourists for outdoor recreation in our area.

There being no further comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the consent agenda as follows:

IN RE:  RESOLUTION  BUSINESS APPRECIATE WEEK

Adopted the resolution recognizing  the month of May 2015 as Business Appreciation Month

RESOLUTION #           2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION EASTSIDE HIGH SCHOOL

Adopted the resolution honoring the Eastside High School One-Act Team of Coeburn on winning the 2014 Virginia High School League Group 1A/2A state theatre championship

RESOLUTION #        2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  PUBLIC HEARINGS SET FOR JUNE

Set public hearings on the following:

  • Rezoning request -Mountain trail Real Estate – June 11, 2015 @ 6:00 PM

  • E-911 road names additions – June 11, 2015 @ 6:00 PM

  • Increase in County’s FY 2014/15 budget – June 11, 2015 @ 6:00 PM

IN RE:  TREASURER’S REQUEST

Authorized the Treasurer to open bank account for County of Wise Public School Insurance Fund

The motion to approve the consent agenda was unanimously approved.

IN RE:  RESOLUTION OF SUPPORT FOR STATE RT 72 FOR NATIONAL SCENIC BYWAY DESIGNATION

Supervisor Kilgore voiced her concern as to whether or not citizens along this route 72 have been contacted regarding the proposed signage for the Guest River Gorge.  There were questions as to whether a public hearing is required and whether or not this request has gone before the Planning Commission.

There being several unanswered questions, a motion was made by Dana Kilgore, seconded by Robby Robbins, to table this resolution until the June meeting for further information.  The motion was unanimously approved.

IN RE:  RETAINER AGREEMENT FOR SOLID WASTE MANAGEMENT FACILITIES

A motion was made by J. H. Rivers, seconded by Steve Bates, to approve the Retainer Agreement  engaging Thompson & Litton, Inc., as Consultant & Advisor for the County’s solid waste management facilities.  The motion was unanimously approved.

IN RE:  COUNTY’S FY 2015/16 BUDGET PUBLIC HEARING

A motion was made by Ronnie Shortt, seconded by Virginia Meador, to set a public hearing on June 11, 2015 @ 6:00 PM to receive citizens’ comments on the County’s proposed FY 2015/16 budget.  The motion was unanimously approved.

IN RE:  PUMP AND HAUL PERMIT (FRANKLIN SUMMERS)

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to add to the County’s Pump and Haul Permit,  Ridge Runner Campground, LLC  located at 4111 Russell Creek Road in St. Paul, to accommodate RV’s and/or campers.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve budget amendments  #25 thru #28 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT – HIGHWAY SAFETY COMMISSION

A motion was made by Virginia Meador, seconded by J. H. Rivers, to re-appoint Grace Scott to the Highway Safety Commission for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – BUILDING CODE AND APPEALS BOARD

A motion was made by Steve Bates, seconded by Bob Adkins, to re-appoint Bill Wampler to the Building Code and Appeals Board for a term of five (5) years.  The motion was unanimously approved.

IN RE:  RESOLUTION – ESTABLISHMENT OF ELK POPULATION

Supervisor Robbins provided the Board with information regarding damages that Elk brings to an area.  There is no financial help available for landowners’ whose property has been destroyed by the Elk or for loss of cattle because of disease that has been brought in by the Elk.  He noted that some of the other counties are adopting a similar resolution with the same concerns.

Supervisor Rivers felt the Elk would enhance tourism in our area and provisions could be made to deal with any problems that may occur. 
 
After further discussion, a motion was made by Dana Kilgore, seconded by Robby Robbins, to approve the resolution regarding the establishment of an Elk population in Western Virginia.  The votes were as follows:

Aye-      Robby Robbins                                  Nay- Fred Luntsford
                Steve Bates                                                  J. H. Rivers
                Ronnie Shortt                                              Bob Adkins
                Dana Kilgore
                Virginia Meador

Motion carried.

RESOLUTION #            -2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  CLOSE SESSION

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to go into close session as permitted by the Code of Virginia per the following Code Sections:

  • Section 2.2-3711(A)(6)  Investing of public funds

  •                               (A)(7)  Consultation with legal counsel

                                      (A)(1)  Personnel

The motion was unanimously approved.

After close session, a motion was made by Fred Luntsford, seconded by Dana Kilgore, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION CERTIFYING MATTERS DISCUSSED IN CLOSE SESSION

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to approve the resolution certifying that only public business matters lawfully exempted from open meeting requirements as were identified in the motion convening the closed meeting were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

RESOLUTION #           2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  LITTER CONTROL POSITION

A motion was made by Dana Kilgore, seconded by Fred Luntsford, to proceed with the advertisement for a part-time position for the Litter Control Department.  The motion was unanimously approved.

BOARD COMMENTS

There were few comments from Board members.

ADJOURN

A motion was made by Ronnie Shortt, seconded by Steve Bates, to adjourn the meeting.  The motion was unanimously approved.

 

ATTEST:                                                                              WISE COUNTY BOARD OF SUPERVISORS

 
__________________________________________                ____________________________________
Shannon C. Scott, Clerk                                                                 Robert R. Adkins, Chairman

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