Board of Supervisors - April 9, 2015 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, April 9, 2015 @ 6:00 PM in the School Board Education Center located on Lake Street in Wise.  The following members were present:

Honorable Robert R. Adkins – Chairman                                                                ABSENT
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore                                                                                       Shannon C. Scott – County Administrator
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable J. H. Rivers
Honorable Robert E. Robbins – members of said Board and
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Randy Carter led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Robby Robbins, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by J. H. Rivers, seconded by Robby Robbins, to approve the agenda to include the items in red.  The motion was unanimously approved.

ROADS AND HIGHWAYS

 Supervisor Kilgore stated that on Bear Creek there is a low area in the road that causes flooding during heavy rains and residents cannot get in or out.   She asked that VDOT be contacted to ascertain if something can be done to correct this problem.

She stated that in District 4 the orange bags of trash are being left beside the road for pick-up  for several days before being picked up.  She asked that VDOT be contacted to have these bags picked up the day of or the day after clean up if at all possible.  

Supervisor Shortt asked that VDOT be contacted regarding pot holes in the first mile up South Fork.

Supervisor Rivers asked that the Litter Dept. be contacted regarding trash that has accumulated between the road and guardrail in District 3, which is the result of recent flooding.

 
IN RE: LIBRARY UPDATE

Lou Ellsworth, representing the Lonesome Pine Regional Library, addressed the Board with a brief update on the Library activities and all the benefits the Library has to offer County residents.  He said the  Library is making a request for $820,000 in the upcoming FY 2015/16 budget.

IN RE:  LONESOME PINE AIRPORT COMMISSION

Donnie Rose, representing the LP Airport Commission, briefed the Board on changes that are being made at the airport to enhance its ability to serve larger aircraft, provide more convenient means for fueling the aircraft, and upgrading the existing facility.

Mr. Rose introduced, Jarrod Powers, the new Airport Manager, noting his expertise in airport maintenance, supervision and grant funding that is needed for upgrading the airport facility and grounds.

Mr. Powers voiced his appreciation for the opportunity to assist Wise County in perfecting the airport and its ability to be an economic engine for Wise County.  He touched on his history of working with different airport facilities and the knowledge he has gleamed from his work.

There was some discussion on changing  the number of members representing Wise County on the Airport Commission Board from one member to three members because Wise County provides the most financial support for the Airport.  It was noted that this will require a change in the legislation that created the Airport commission.

Mr. Powers informed the Board that all grant funding will be stopped until a request such as this is settled, which could take a long time.  He voiced the importance for getting grants for much needed projects at the Airport.  Without grants, any upgrades would be halted.

IN RE:  SCHOOL BOARD FY 2015/16 BUDGET

Dr. Jeff Perry and Ron Vicars addressed the Board with a review of the proposed School Board FY 2015/16 Budget.

Mr. Vicars stated that the FY 2015/16 budget includes a decrease in VRS rate, which is due to General Assembly passing additional funds to supplement the teachers group at state level.    There is a 1½% wage increase for all employees across the Board.  At the present time, a lot of the health care benefits are being re-structured, which will benefit the employees.  He also noted the decline in enrollment.

The Budget was reviewed by line item, which included a balanced budget (revenues and expenditures) for each of the following:

  • Operations Budget                                          $59,329,600

  • Debt Service Budget                                       $  2,308,000

  • Capital Outlay Budget                                    $   1,000,000

Total                      $62,637,600


These budgets were presented with a request for level funding from the Board of Supervisors and based on level funding from the Board.  The Debt Service Budget estimated a beginning balance of $1,000.00 and the Capital Outlay Budget estimated a beginning balance of $600,000.00.

IN RE:  COUNTY FY 2015/16 BUDGET

Finance Administrator David Cox provided a power point presentation on the County’s FY 2015/16 budget as follows:

CURRENT DRAFT BUDGET
GENERAL FUND

  • Projected Revenues……   $50,258,305

  • Projected Expeditures…  $50,503,506

  • Net Balance $(245,201)

  • Includes Use of $500K from fund balance for Economic Development Projects (Investment for Jobs)

REVENUE NOTES

  • Coal severance reduction of $1,350,000 (From 2015)

  • Other Revenue Reductions

  •  Machinery & Tools

  • Other Misc. taxes

  • Partially offset by Public Service Corp. taxes

  • Sales taxes have remained consistent

SIGNIFICANT CHANGES IN EXPENDITURES

  • Regional Jail cost increase $363,073

Operations Increase $302,506
Debt service increase $60,567

  • Comprehensive Services Act increase… $222,000

  • No health insurance increase

GENERAL NOTES

  • Level funding for Wise County

$12,722,020 for operations
$  2,009,958 for debt service
$     200,000 for capital

State provided 2% increase for Constitutional Office (Comp Bd funded only) – Amounts included in budget include 2% for everyone

All wages reflect a 1% increase that is state mandated that is offset by a 1% reduction in VRS

This draft budget does not include any new debt

Mr. Cox was concerned about the possibility of year to year declining revenues, not being able to add to our debt service fund for schools, and the continuing growth in regional jail cost.

FUND BALANCE PROJECTION

  • Estimated year-end fund balance will be approximately $9M (Reduced from high of $13.8 in FY 2012) - $4.8M decline in 3 years

  • Draft budget reflects using $500K for Econ Development so balance as of 6/30/15 becomes $8.5M

  • Committed fund balance for debt service is $4.550M (designated by Board of Supervisors last year)

REMAINING ITEMS TO COMPLETE FY 2016 BUDGET

  • Awaiting final VRS and Auto/Property insurance numbers

  • Set a Budget Workshop the last week of April

  • Provide a proposed budget at May Board meeting and set public hearing accordingly

PUBLIC EXPRESSION

Danny Mullins, a member of the LP Airport Commission, voiced his support of the new Airport Manager Jarrod Powers.  He said that Mr. Powers will be a valuable asset to the Airport, and his expertise in this field will advance the Airport to a new level.

Walter Crouse, a resident of Hurricane, touched on the following topics:

  • Littering

  • Need of volunteers in the Litter Dept.

  • School Board budget

  • Consolidate School Board offices

  • Go Regional

There being no further comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Robby Robbins, seconded by Steve Bates, to approve the consent agenda as follows:

  IN RE:  RESOLUTION VRS MEMBER CONTRIBUTIONS

Approved the resolution for VRS member contributions for employees

RESOLUTION #           - 2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION COAL ROAD COMMITTEE

Approved the Coal Road Committee Resolution increasing the gravel fund

RESOLUTION #       - 2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION COAL ROAD ANNUAL PLAN

Approved the Coal Road Committee resolution approving the annual plan for roads and bridges thru June 30, 2016

RESOLUTION #         -2015

IN RE:  RESOLUTION HONORING CENTRAL HIGH SCHOOL  WARRIORS GIRLS BASKETBALL TEAM

Approved the resolution honoring the Central High School Warriors Girls Basketball Team on winning a second consecutive Virginia High School League 2A State Championship in 2015

RESOLUTION #      -2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION HONORING CLINTWOOD HIGH SCHOOL GREENWAVE GIRLS BASKETBALL TEAM

Approved the resolution honoring Clintwood High School Greenwave Girls Basketball Team on winning the Virginia High School League 1A state Championship in 2015

RESOLUTION #       - 2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  PROCLAMATION PUBLIC SAFETY TELECOMMUNICATORS WEEK

Approved the Proclamation proclaiming April 12-18, 2015, as Public Safety Telecommunicators Week in Wise County

(Proclamation is on file in the County Administrator’s Office)

IN RE:  PROCLAMATION CHILD ABUSE PREVENTION MONTH

Approved the Proclamation proclaiming April 2015 as Child Abuse Prevention Month

(Said Proclamation is on file in the County Administrator’s Office)

IN RE:  PUBLIC HEARING – SIX YEAR PLAN

Set a public hearing for (May 14, 2015 @ 6:00 PM) on the proposed secondary Six-Year Plan 2015/16 thru 2020/21 & on the proposed Secondary System Construction Budget

The motion to approve the consent agenda was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve  budget amendment #21 and #22 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT – HIGHWAY SAFETY COMMISSION

A motion was made by J. H. Rivers, seconded by Virginia Meador, to table the appointment for District 3 on the Highway Safety Commission until the May meeting.  The motion was unanimously approved.

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to re-appoint David Cox to the Highway Safety Commission for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – LONESOME PINE AIRPORT COMMISSION

J. H. Rivers nominated Danny Mullins for re-appointment to the Airport Commission.

Virginia Meador made a motion that nominations cease and Danny Mullins be re-appointed by acclamation.  Dana Kilgore seconded the motion.  The motion was unanimously approved.

IN RE:  BUDGET WORKSHOP

A motion was made by J. H. Rivers, seconded by Robby Robbins, to set a budget workshop for Wednesday, April 29, 2015 at 4:45 PM at the School Board Education Center.  The motion was unanimously approved.

IN RE:  CLOSED SESSION

A motion was made by Ronnie Shortt, seconded by Virginia Meador, to go into closed session as permitted by the Code of Virginia per the following Code Sections:
               
Section 2.2-3711(A)(6)  Investing of public funds
                                                 (A)(7)  Consultation with legal counsel
                                                 (A)(1)  Personnel

The motion was unanimously approved.

After closed session, a motion was made by Steve Bates, seconded by Ronnie Shortt, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION CLOSED SESSION CERTIFICATION

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution certifying that matters lawfully exempted from open meeting requirements, as were identified in the motion convening the closed meeting were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

RESOLUTION #           -2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  AGENDA ADDITION

A motion was made by J. H. Rivers, seconded by Virginia Meador, to add to the agenda an advertisement for a  part-time position for the Litter Control Department.  The motion was unanimously approved.

IN RE:  LITTER CONTROL POSITION

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to advertise for a part-time position for the Litter Control Department.  The motion was unanimously approved.

IN RE:   HAZ-MAT – TRANSFER OF ASSETS

A motion was made by J. H. Rivers, seconded by Robby Robbins, to approve the transfer of assets and funds to Wise County Haz-Mat, Inc. subject to approval of the County Attorney, the Finance Administrator & an MOU.  The motion was unanimously approved.

FINANCE ADMINISTRATOR’S REQUEST

Finance Administrator Cox asked that signage for the Guest River Gorge be placed on the agenda for the Recessed meeting for consideration by the Board. 

BOARD COMMENTS

Supervisor Robbins voiced his concern regarding the Virginia Department of Game and Inland Fisheries plan for restoring the Elk in the surrounding counties.   He verbalized the damage that the Elk could bring about with more people growing their own produce and raising cattle.   Being concerned about the impact this would have on Wise County, he suggested that perhaps the Board could adopt a resolution opposing the closing of season on Elk with language expressing the damage that occurs with the population growth of the Elk.

Supervisor Rivers was not in favor of the resolution since Elk would be a big draw for tourists.

There was some discussion on the problems associated with the Elk as well as the positive aspect of attracting tourists into our area.

There was some discussion regarding continued increases in Comcast Cable and the inability to speak with a person that could give an answer for the increase.

 RECESS

A motion was made by J. H. Rivers, seconded by Steve Bates, to recess the meeting until Wednesday, April 29, 2015 @ 4:45 PM in the School Board Education Center.  The motion was unanimously approved.

ATTEST:                                                                     WISE COUNTY BOARD OF SUPERVISORS

 

_________________________________________   ____________________________________
Shannon C. Scott, Clerk                                                                 Robert R. Akins, Chairman

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