Board of Supervisors - January 14, 2015 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Wednesday, January 14, 2015 at 6:00 PM in the School Board Education Center located on Lake Street in Wise.  The following Board members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore
Honorable J. H. Rivers
Honorable Robert  E. Robbins, Jr.
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates, members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney

ABSENT

Annette Underwood – Executive Secretary

IN RE:  MINUTES

A motion was made by Virginia Meador, seconded by Robby Robbins, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

Supervisor Rivers asked that Board Comments be added to the agenda since it is part of the Rules of Procedure.

A motion was made by Robby Robbins, seconded by Virginia Meador, to approve the agenda as presented with Board comments being added.  The motion was unanimously approved.

IN RE:  ROADS AND HIGHWAYS

Supervisor Rivers stated that he received an email from Harmon Kilgore with VDOT stating that a citizen has requested a speed study be done on route 885 in the East Stone Gap area.  He asked the County Administrator to following up on this request and proceed accordingly.  Also, he noted that it would be good to have a “Watch for Children “ sign posted since there are several children living in that same area.

Supervisor Robbins stated that going up Banner Mountain on Sandy Ridge, citizens have expressed concern with no markings/painting on side of the road, which has caused a safety issue.  He said that since the road does not qualify for painting thru the VDOT System, he asked Administration to look for some possible recourse for getting the painting done.

IN RE:  PUBLIC HEARING – E911 ROAD NAME ADDITION

A public hearing was duly advertised for this date to receive citizens comments regarding the proposed E-911 road name addition (Star Ln) as requested by landowners.  There were no public comments regarding the proposed name.

There being no public comments, the public hearing was closed.

PUBLIC EXPRESSION

There was no one to speak during public expression.

IN RE:  CONSENT AGENDA

A motion was made by J. H. Rivers, seconded by Steve Bates, to approve the consent agenda as follows:

IN RE:  COMMISSIONER OF REVENUE REFUND

Approved a personal property refund request from Commissioner of Revenue Doug Mullins for In Home Care, Inc. in the amount of $14,475.84 for an audit adjustment, depreciation schedule, and reported Merchant’s Capital for 2011, 2012, & 2013 TP & MC

IN RE:  BUILDING AND ZONING REQUEST FOR REFUND

Approved a request from Building and Zoning Administrator Robert Mullins for a refund for Paul Parrish / R&S Helping Hands in the amount of $47.12 because the customer’s permit was denied due to the  property being in floodway

IN RE:  PUBLIC HEARING --- TAX EXEMPT STATUS FOR THE NASH HOUSE

Set a public hearing (February 12, 2015 @ 6:00 PM) on a proposed Tax Exempt Status Ordinance for The Nash House

IN RE:  MATH/SCIENCE FUNDS

Approved the utilization of Math / Science Funds for the Quadcopter Competition event in the amount of $1,500

The motion to approve the consent agenda was unanimously approved.

IN RE:  E-911 ROAD NAME ADDITION

A public hearing was held on January 14, 2015 to receive citizens comments regarding a proposed E-911 road name (Star Ln).  There was no opposition to the proposed addition.

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the E-911 road name (Star Ln) as presented.  The motion was unanimously approved.

IN RE:  RESOLUTION TOBACCO COMMISSION FUNDING – FAIRGOUND IMPROVEMENTS

Finance Administrator David Cox explained the need for improvements to the Wise County Fairgrounds not only to facilitate the annual fair but also the RAM event that takes place in July of each year.  Also, discussions have been made on using the fairgrounds for other events that could give an economic boost to Wise County.

A motion was made by Dana Kilgore, seconded by Robby Robbins, to approve the resolution supporting the endeavors of the Wise County IDA in submission of the funding application to the Virginia Tobacco Commission in support of improvements to the Wise County Fairgrounds.  The motion was unanimously approved.

RESOLUTION # 1-2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  BOUNDARY AGREEMENT – LEE COUNTY

A motion was made by Dana Kilgore, seconded by J. H. Rivers, to approve the E-911 Boundary Agreement between Wise County and Lee County as presented.  The motion was unanimously approved.

IN RE:  AID TO LOCALITY REDUCTIONS

Finance Administrator Cox provided a power point on a proposal to meet the mandated state aid reductions for County offices.  Some of the offices are able to offset the reductions on savings from their 2013-2014 budgets cuts with the exception of the Sheriff’s Department and the Registrar’s Office.   The Sheriff’s Office budget needs to be cut $10,121.56 to meet the needed reduction.  Discussions are ongoing for possible cuts that can be made in that department.  One possible reduction is savings in fuel cost that can be reaped by the Sheriff’s Department as well as other departments. As for the Registrar’s Office, that budget went over due to the special elections this year.  A budget amendment is on the agenda for Board’s consideration to cover that cost.

After further discussion on possible reductions for the Sheriff’s Department budget, a motion was made by J. H. Rivers, seconded by Robby Robbins, to lay this item on the table until the February meeting to allow Finance Administrator Cox more time to work with the Sheriff’s Department in reducing its budget.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Fred Luntsford, seconded by Steve Bates, to approve budget amendments as follows:
#12         DMV Stop Fees – Revenue…  $2,635.00
#13         Clerk of Court Technology Trust Funds … $32,400.00
#14         Registrar & Electoral Board expenses incurred for the special elections held for Senate and 
               Delegate races … $30,000.00

The motion to approve the budget amendments was unanimously approved.

IN RE:  APPOINTMENT PLANNING COMMISSION

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to appoint Martha Jett to fill the unexpired term of Wayne Leftwich on the Planning Commission.  The motion was unanimously approved.

IN RE:  APPOINTMENT PUBLIC SERVICE AUTHORITY (PSA)

A motion was made by Robby Robbins, seconded by Dana Kilgore, to appoint Ruthie Rainey, to fill the unexpired term of Albert Elkins on the PSA Board.  The motion was unanimously approved.

IN RE:  CLOSED SESSION

A motion was made by Robby Robbins, seconded by J. H. Rivers, to go into closed session as permitted by the Code of Virginia per the following Code Sections:
                Section 2.2-3711(A)(6)   Investing of public funds
                                                  (A)(7)  Consultation with legal council
                                                (A)(1)    Personnel

The motion was unanimously approved.

After closed session, a motion was made by J. H. Rivers, seconded by Robby Robbins, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION CLOSED SESSION CERTIFICATION

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution certifying that matters lawfully exempted from open meeting requirements, as were identified in the motion convening the closed meeting, were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote. 

RESOLUTION # 2-2015

(Said resolution is on file in the County Administrator’s Office)

IN RE:  LADYBUGS REQUEST

A motion was made by Virginia Meador, seconded by Steve Bates, to table the Ladybugs request until the February Board meeting.  The motion was unanimously approved.

BOARD COMMENTS

There were few comments from Board members.

Supervisor Rivers made the following requests to the attention of the Leadership Team:

  • Review the language in HB 1705 -- Gas Severance Tax-- regarding “natural gas systems and lines”, which he understands has been added to the bill, and he would like clarification on its meaning.

  • Review HB 1514—Composite Index—How will this bill impact Wise County

  • Provide status on audit report at the February meeting.

 

ADJOURN

A motion was made by Dana Kilgore, seconded by Robby Robbins, to adjourn the meeting at 8:05 PM.  The motion was unanimously approved.

ATTEST:                                                                                        WISE COUNTY BOARD OF SUPERVISORS

_______________________________                                             ________________________________
Shannon C. Scott, Clerk                                                                 Robert  R. Adkins, Chairman

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