Board of Supervisors - November 13, 2014 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, November 13, 2014 at 6:00 PM at the School Board Education Center located on Lake Street in Wise, VA.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore
Honorable Robert  E. Robbins, Jr.
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
David Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Cliff Bowman, Pastor Stephens Church of God, led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Fred Luntsford, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Fred Luntsford, seconded by Steve Bates, to approve the agenda as presented to include items in red.  The motion was unanimously approved.

IN RE:  ROADS AND HIGHWAYS

Supervisor Shortt asked that VDOT be contacted regarding the ditch line on Shortt Hollow Road that needs to be cleaned out to control the water running across the road causing a safety hazard.

Supervisor Rivers noted that the ditch line on Strawberry Patch Road needs to be cleaned out also.

IN RE:  UPPER TENNESSEE ROUNDTABLE UPDATE

Adam Wells, Guest River Coordinator for the Upper Tennessee River Roundtable, addressed the Board with a power point presentation  regarding Roundtable’s projects and services.  Mr. Wells talked about the region in which the Roundtable works as well as what the Roundtable does to improve water quality in the Upper Tennessee River Basin, which includes the Clinch, Holston and Powell rivers in Virginia.

IN RE:  UNITED WAY UPDATE

Travis Staton and Dan Minahan, representing United Way, thanked the Board for supporting  United Way in its efforts to help make our community a better place to live, work and educate our children.  United Way develops, supports, and operates programs designed to improve children’s proper development and growth from before birth to high school graduation and beyond.  United Way’s mission, with help from community partners, work together to educate families and teenagers about money management, making good choices in maintain good health, and also work to support people as they move toward stability and overcome the hardships they face.

IN RE:  SYKES      

Todd McReynolds, Executive Director for Sykes Enterprise, addressed the Board regarding the current status of the Wise Sykes operation.  He shared with the Board the number of people employed and how successful the Wise Office has consistently been.

The Board expressed its appreciation for Sykes and the contribution it has made toward the employment of Wise County citizens.

PUBLIC EXPRESSION

Phil Meeks, VPI Extension Agent, provided the Board with a quarterly report on the VPI Extension Agency’s activities with a brief overview of services offered by Wise County Extension Office.

There being no further comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Virginia Meador, seconded by Robby Robbins, to approve the consent agenda as follows:

IN RE:  POWELL VALLEY CAMPUS ROAD PROJECT

Set public hearing (12-11-2014 @ 6:00 PM) on a proposed addition and abandonment on the Powell Valley Campus Road Project.

The motion to approve the consent agenda was unanimously approved.

IN RE:  SOLID WASTE ORDINANCE #3-1975 AMENDMENT

Attorney Mullins asked that the Board delay any action on the proposed amendment to the Solid Waste Ordinance until the January meeting.  She noted that the City of Norfolk has adopted this same ordinance and Litter Coordinator Greg Cross is communicating with them to ascertain any problems they may have encountered while enforcing the ordinance. 

A motion was made by Fred Luntsford, seconded by Robby Robbins, to table any action on the proposed Solid Waste Ordinance regarding recycling containers until the January meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION REVENUE SHARING FUND FOR ST. PAUL

A motion was made by Robby Robbins, seconded by Dana Kilgore, to approve the resolution authorizing the submission of an application for an allocation of $1,243,945.00 through the Virginia Department of Transportation Revenue Sharing Program for the purpose of completing reconstruction of roadway, sidewalk, curb and gutter, and storm drainage in downtown St. Paul from Russell Street to Wise Street.  The motion was unanimously approved.

RESOLUTION #       -2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION SUPPORTING NAME OF BRIDGE (EDGAR MULLINS)

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve the resolution supporting the naming of the bridge located on Route 666 on South Mountain Road near Pound (known as Low Water Bridge) be named in honor of Edgar Mullins.  The motion was unanimously approved.

RESOLUTION #          2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  BUDGET AMENDMENTS

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve budget amendments #8 & #9 as presented.  The motion was unanimously approved.
 
IN RE:  HOLIDAY SCHEDULE

After discussing the holiday schedules for November and December for the courts and offices located in the Courthouse, a motion was made by J. H. Rivers, seconded by Virginia Meador, to allow County employees to follow the District Court 2014 Holiday Leave schedule for November and December.  The motion was unanimously approved.

IN RE:  RESOLUTION WATERS OF THE UNITED STATES

A motion was made by Robby Robbins, seconded by Steve Bates, to approve the resolution expressing the Board of Supervisors concern about the confusion associated with incomplete definition of frequently used terminology with the written rules, and asks that much more study, nationwide, be done before finalizing the requirements of the Clean Water Act.  The motion was unanimously approved.

RESOLUTION #         2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  CLOSED SESSION

A motion was made by Dana Kilgore, seconded by Ronnie Shortt, to go into closed session as permitted by the Code of Virginia under the following Code sections:

  • Section 2.2-3711(A)(6)   Investing of public funds

                                (A)(7) Consultation with legal counsel
                                                   (A)(1) Personnel

After closed session, a motion was made by Fred Luntsford, seconded by Ronnie Shortt, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION CERTIFICATION FOR CLOSED MEETING

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution certifying that only public business matters lawfully exempted from open meeting requirement as were identified in the motion convening the closed meeting were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote. 

RESOLUTION #           - 2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  EXTENSION AGENT VEHICLE

A motion was made by Ronnie Shortt, seconded by Steve Bates, to authorize the use of a County vehicle for the Wise County Extension Agent when traveling within the boundaries of Wise County.   The motion was unanimously approved.

IN RE: DONATION OF COUNTY VEHICLE

A motion was made by Ronnie Shortt, seconded by Steve Bates, to authorize County Administration to proceed with donation of county vehicle as requested.  The motion was unanimously approved.

IN RE:  JEFFERSON AUDIO AND VIDEO SYSTEM       

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the Jefferson Audio and Video system as sole source of courtroom audio & visual equipment subject to verification of funding sources  being available.  The motion was unanimously approved.

IN RE:  DECEMBER MEETING DATE CHANGE

A motion was made by Robby Robbins, seconded by, J. H. Rivers to change the December 2014 meeting from Thursday, December 11 to Thursday, December 4.  The motion was unanimously approved.

ADJOURN

A motion was made by J. H. Rivers, seconded by Ronnie Shortt, to adjourn the meeting at 8:42 PM.  The motion was unanimously approved.

ATTEST:                                                                  WISE COUNTY BOARD OF SUPERVISORS

 

______________________________________           ________________________________________
Shannon C. Scott, Clerk                                                 Robert R. Adkins, Chairman

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