Board of Supervisors - September 23, 2014 Recessed Meeting

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The Wise County Board of Supervisors met in a Recessed meeting on Tuesday, September 23, 2014 at 6:00 PM in the School Board Education Center located on Lake Street in Wise.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair                                                                ABSENT
Honorable Dana Kilgore
Honorable  J. H. Rivers                                                                                   Honorable Robert E. Robbins, Jr.
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Adrian Dale led the Board in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Steve Bates, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the agenda as presented to include items in red.  The motion was unanimously approved.

ROADS AND HIGHWAYS

Supervisor Rivers asked for a status report on the work being done on Strawberry Patch.

IN RE:  PUBLIC HEARING – SOLID WASTE ORDINANCE  AMENDMENT – LITTER

A public hearing was duly advertised for this date to receive citizens’ comments regarding an amendment to Solid Waste Ordinance #3-1975 – (Litter section) regarding unlawful littering.

There being no one to speak, the public hearing was closed.

IN RE:  PUBLIC HEARING – ORDINANCE ON ELECTRONIC SUMMONS SYSTEM

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed Ordinance on Electronic Summons systems Cost Assessment.

There being no one to speak, the public hearing was closed.

IN RE:  PUBLIC HEARING –AMENDMENT TO ORDINANCE RECOGNIZING CERTAIN LAW ENFOREMENT PERSONNEL SPECIFICALLY  VALLEY VOLUNTEER FIRE DEPARTMENT

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed amendment to the Ordinance Recognizing certain Law Enforcement Personnel as the official and integral part of the Safety Program of Wise County to specifically include Valley Volunteer Fire Department.

There being no one to speak, the public hearing was closed

IN RE:  ECONOMIC SUMMIT UPDATE

Whitney Bonham and Darrell Blankenship, representing Southwest Virginia Work Force Investment Board, and Scott Tate, representing Virginia Tech Office of Economic Development,  addressed the Board on the work that has been done over the past summer and work that is continuing on an analysis of Work Force training needs and the existing capabilities within the seven (7) coalfield counties of Russell, Tazewell, Buchanan, Dickenson, Wise, Scott, Lee and the City of Norton.  Plans are for this study analysis of Work Force needs, to be completed no later than the end of November.  Visits have been made and are continuing to be made to existing industries.  One of the results of the study will be to determine what kind of brother – sister employment opportunities exist with our current labor force and what type of first cousin – second cousin employment opportunities exists.  The main thrust is to ascertain what the national and regional employment outlook is, and what training is needed in the coalfield counties to prepare the people for these jobs.

IN RE:  MICRONIC TECHNOLOGIES

Karen Sorber, CEO/Executive Chair for Micronic Technologies, addressed the Board with a brief overview of Micronic Technologies and its vision for bringing jobs into Wise County as well as improved water conditions here and all over the world.  Ms. Sorber applauded the County for its robust economic development strategy and for Carl Snodgrass and Shannon Scott in their efforts to bring Micronic Technologies to Wise County.

IN RE:   CONSENT AGENDA

A motion was made by J. H. Rivers, seconded by Ronnie Shortt, to approve the consent agenda as follows:

IN RE:  SOLID WASTE ORDINANCE AMENDMENT

Set public hearing (10-9-14 @ 6:00 PM) on a proposed amendment to Solid Waste Ordinance #12 adopted 1975 (Recycling containers)

IN RE:  RESOLUTION WELLS-BOONE SEWER PROJECT

Approved the resolution in support of CDBG Construction Ready Application for Wells-Boone Sewer Project

RESOLUTION #                2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION -  HEALTH INSURANCE WORKERS COMPENSATION COVERAGE

Approved the resolution authorizing that the Board of Supervisors be included as employees for the purpose of the Workers’ Compensation Act of the Commonwealth of Virginia and entitled to all coverage provided under said Act and further made them eligible for health insurance coverage as provided to employees of Wise County.

RESOLUTION #       2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION PD1 BEHAVIORAL HEALTH SERVICES PERFORMANCE CONTRACT

Adopted the resolution approving the Planning District One Behavioral Health Services for FY 2015 and 2016 Performance Contract.

RESOLUTION #      2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  MATH/SCIENCE FUND

Approved the request from Wise Develop for $1,500 for the purpose of providing training opportunities to local schools for Unmanned Aerial Systems to be taken from the Math/Science Fund

IN RE:  PERSONAL PROPERTY & REAL ESTATE TAX TICKETS 2008

Authorized the Treasurer to destroy paid tax tickets for 2008 Personal Property and 2008 Real Estate

IN RE:  RESOLUTION SUPPORTING DISPLAY OF NATIONAL MOTTO

Approved the resolution supporting the display of our National Motto “In God We Trust”

RESOLUTION #          2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  APPROPRIATIONS 2ND QUARTER

Approved the second quarter appropriations

The motion to approve the consent agenda was unanimously approved.
 
IN RE:  SCOTTIE SKEENS – RV CAMPSITE

Mr. Skeens proffered a list of camp ground rules and regulations that was requested by the Board at a prior meeting, which addressed the concerns of the neighboring property owners and Board members.   After reviewing and discussing the rules and regulations, Board members voiced their concerns regarding water and sewer and roadway access to the camp ground.  Mr. Skeens noted that he is working with the Health Department on sewer and VDOT on any requirements or restrictions they may have.

After further discussion, a motion was made by Dana Kilgore, seconded by J. H. Rivers, to approve the conditional rezoning request for a RV campground with the acceptance of the specific proffers of campsite occupancy, vehicle limits, campfire use, fireworks prohibition, quite hours and pet regulations and further subjected to the approval of all VDOT & Health Department requirements and with the general acknowledgment and acceptance of the Owner’s Rules and Regulations of Operation.  The motion was unanimously approve

IN RE: SOLID WASTE ORDINANCE #12-1975 AMENDMENT (Litter)

A public hearing was held on 9-23-2014 to receive citizens input on a proposed amendment to the Solid waste Ordinance regarding littering.

There was no public comments regarding said amendment

A  motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the amendment to the Solid Waste Ordinance #12 adopted in 1975 regarding unlawful littering on private property.  The motion was unanimously approved.

ORDINANCE AMENDMENT

(Said amendment is on file in the County Administrator’s Office)

IN RE:  ORDINANCE ON ELECTRONIC SUMMONS SYSTEMS COST ASSESSMENT

A public hearing was held on 9-23-2014 to receive citizens input on a proposed ordinance on Electronic Summons Systems Cost assessment.

There were no public comments regarding the proposed ordinance.

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the ordinance on Electronic Summons Systems  Cost Assessment for the purpose of offsetting the costs of hardware, software and associated equipment costs for the implementation and maintenance of an electronic summons system.  The motion was unanimously approved.
ORDINANCE #       - 2014

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  ORDINANCE RECOGNIZING VALLEY VOLUNTEER FIRE DEPARTMENT AMENDMENT

A public hearing was held on 9-23-2014 to receive citizens’ comments regarding a proposed amendment to the ordinance recognizing certain law enforcement, fire and rescue personnel as part of the safety program of Wise County to specifically, include Valley Volunteer Fire Department.

There were no public comments regarding the proposed amendment.

A motion was made by Virginia Meador, seconded by J. H. Rivers, to approve the amendment to the ordinance recognizing certain law enforcement as part of the safety program of Wise County to specifically, include Valley Volunteer Fire Department as presented.  The motion was unanimously approved.

ORDINANCE AMENDMENT

(Said amendment is on file in the County Administrator’s Office)

IN RE:  RURAL DEVELOPMENT GRANT

A request was received from the Sheriff’s Department asking the Board’s consent to apply for a $50,000 Rural Development Grant that can assist Wise County in acquiring law enforcement vehicles.  This requires a 45% match that can be budgeted funds in next year’s budget.

Finance Administrator Cox recommended Board approval for submitting the application for said grant.
  
A motion was made by Dana Kilgore, seconded by J. H. Rivers, to authorize the Sheriff’s Department to submit an application for the Rural Development Grant as requested.  The motion was unanimously approved.

IN RE:  VDOT FUNDS – TRANSFER

Administrator Scott informed the Board that two Wise County projects, Black Mountain and Pine Mountain were unable to be built.  Black Mountain because of a severe rock slide and Pine Mountain because of the sale of the property involved.  When these two Transportation Alternative Program Projects could not be built, there was a total of $358,738.00 left unspent.  When told these funds might need to be returned to the state and reallocated, the County asked if possible that the money remain in Wise County.

Because of the time element, VDOT considered the money remaining in Wise County if it could be spent in a timely fashion.  At the VDOT meeting at the LENOWISCO Office on July 22, 2014, VDOT considered the two Map-21 projects of the Town of Big Stone and the Town of Wise.  Both the Town of Big Stone Gap and the Town of Wise expressed the financial ability to appropriate the required twenty (20) percent local match from their respective general funds.

After discussion, a motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the transfer of VDOT funds as requested.  The motion was unanimously approved.

IN RE:  FOREST SERVICE LETTER  (RATIFICATION)

A motion was made by Virginia Meador, seconded by Steve Bates, to ratify authorization for the County Administrator to submit a letter of support of the Clinch Ranger District FY 2016 Land and Water Conservation Fund ( LWCF) High Knob Private Land Purchase.  The motion was unanimously approved.

IN RE:  REGIONAL STRATEGIC PLAN – PLANNING GRANT FUNDS

Administrator Cox informed the Board the he had received a request from LENOWISCO for $3,000, which will facilitate the County’s portion of match monies for a planning grant from Virginia’s Agriculture and Forestry Industries Development Program.  This commitment is contingent upon receiving Tobacco Commission funding for the other portion of the required match for the grant.  The funds will not be issued from the County until the match funds become available.

A motion was made by Fred Luntsford, seconded by Steve Bates, to approve the $3,000 contingent upon receiving Tobacco Commission funding.  The motion was unanimously approved.

IN RE:  RESOLUTION – CONSENT TO ASSIGNMENT AND TRANSFER OF CABLE FRANCHISE

A letter was received from Klayton F. Fennell, Vice-President of Comcast, noting that Comcast Corporation, the ultimate parent of the entity holding the cable franchise in our community, is divesting its ownership of certain cable systems in connection with its acquisition of Time Warner Cable.  Pursuant to an agreement with Charter Communications, Inc., Comcast will spin off a new, independent company, which will become Midwest Cable, Inc, currently known as “SpinCo”, a publicly traded company that will be the ultimate owner of our franchise.

The letter further noted that if the Board determines that its consent is not required for this transaction to proceed, there is no need to take any further action.  However, if the Board feels that its consent is necessary, a resolution for Consent to Assignment and Change of Control has been provided for Board consideration.

After discussing the proposed transfer, a motion was made by Ronnie Shortt, seconded by Fred Luntsford, to disapprove the proposed resolution regarding the transfer of the cable franchise.

Aye-      Ronnie Shortt                    Nay-  Virginia Meador
                Steve Bates
                Fred Luntsford
                Bob Adkins
                J. H. Rivers
                Dana Kilgore

Motion carried.

IN RE:  POLICY - WISE COUNTY SMALL PURCHASES POLICY

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to adopt the Wise County Small Purchases Policy as presented.  The motion was unanimously approved.

IN RE:  COUNTY FY 2014/15 BUDGET INCREASE (Schools)

Notification has been received from Wise County Schools that they plan to be in receipt of a very generous contribution of $2M from the Richard Gilliam’s Foundation that is to be dedicated for athletic facilities at Central High School.

Finance Administrator David Cox stated that the County is required to do a budget amendment for this amount, which will be to increase Grant Revenues for schools and the corresponding expenditure will be Capital Outlay-schools.

A motion was made by Ronnie Shortt, seconded by Steve Bates, to set a public hearing for 10-9-2014 @ 6:00 PM to receive citizens’ comments regarding a proposed increase in the County’s FY 2014/15 budget.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Dana Kilgore, seconded by Ronnie Shortt, to approve budget amendment #2 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT – IDA

A motion was made by Dana Kilgore, seconded by Steve Bates, to appoint Suzanne Lawson to the IDA for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – MECC ADVISORY BOARD

A motion was made by Dana Kilgore, seconded by Virginia Meador, to appoint Bonnie Elosser to the MECC Advisory Board for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – PLANNING COMMISSION

A motion was made by Steve Bates, seconded by Bob Adkins, to re-appoint Lee Turner to the Planning Commission for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – LONESOME PINE LIBRARY BOARD OF TRUSTEES

A motion was made by Steve Bates, seconded by Bob Adkins, to appoint Lou Ellsworth to the Lonesome Pine Library Board of Trustees to fill the unexpired term of Betty Humphreys.  The motion was unanimously approved.

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to appoint Jack Lewis to fill the unexpired term of Alice Green on the Lonesome Pine Library Board of Trustees.  The motion was unanimously approved. 

IN RE:  APPOINTMENT – APPALACHIAN COMMUNITY ACTION & DEVELOPMENT BOARD

Fred Luntsford nominated Roger Ramey to fill the unexpired term of Sister Beth Jaspers on the Appalachian Community Action & Development Board.

Virginia Meador made a motion that nominations cease and Roger Ramey be appointed by acclamation.  J. H. Rivers seconded the motion.  The motion was unanimously approved.

IN RE:  APPOINTMENT –REDEVELOPMENT AND HOUSING AUTHORITY

A motion was made by Virginia Meador, seconded by J. H. Rivers, to appoint Karon Johnson to fill the unexpired term of James R. Johnson, Sr. on the Redevelopment and Housing Authority.  The motion was unanimously approved.

IN RE:  CLOSED SESSION

A motion was made by J. H. Rivers, seconded by Fred Luntsford, to go into closed session per the following Code Sections as permitted by the Code of Virginia:

 Section 2.2-3711 (A)(6)  Investing of public funds
                                   (A)(7)  Consultation with legal counsel
                                   (A)(1)  Personnel

After a lengthy closed session, a motion was made by Virginia Meador, seconded by Ronnie Shortt, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED SESSION CERTIFICATION

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to adopt the resolution certifying that only public business matters lawfully exempted from open meeting requirements as were identified in the motion convening the closed meeting were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

RESOLUTION #        -2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  WELLNESS PROGRAM

A motion was made by Dana Kilgore, seconded by J. H. Rivers, to authorize the Administration to proceed with the Wellness Program in concert with UVA-Wise for County employees.  The motion was unanimously approved.

BOARD COMMENTS

There were few comments from Board members.

Attorney Mullins was asked to provide an update on the Comprehensive Plan.

ADJOURN

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                                                                     WISE COUNTY BOARD OF SUPERVISORS

 

_____________________________________                             _____________________________________
Shannon C. Scott, Clerk                                                                 Robert R. Adkins, Chairman

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