Board of Supervisors - June 26, 2014 Recessed Meeting

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The Wise County Board of Supervisors met in a Recessed Meeting on Thursday, June 26, 2014 at 6:00 PM in the Wise County School Board Education Center located on Lake Street in Wise.  The following members were present:

Honorable Robert R. Adkins – Chairman                                                                ABSENT
Honorable Virginia Meador – Vice-Chairman
Honorable Dana Kilgore                                                                                     Honorable Fred Luntsford
Honorable Ronald L. Shortt                                                                                Karen Mullins – County Attorney
Honorable Steve Bates
Honorable J. H. Rivers
Honorable Robert E. Robbins, Jr., members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Michael Abbott – Attorney
Annette Underwood – Executive Secretary

IN RE:  PUBLIC HEARING CONDITIONAL REZONING (DALE GILLIAM)

A public hearing was duly advertised for this date to receive citizens’ comments regarding a request from Dale Gilliam for a conditional rezoning of 0.71 acres of property located at 9547 Orby Cantrell Hwy, Pound for the purpose of conducting a trading post type business. 

There being no comments, the public hearing was closed.

IN RE:  PUBLIC HEARING CONDITIONAL REZONING (SCOTTIE SKEENS)

A public hearing was duly advertised for this date to receive citizens’ comments regarding a request from Scottie Skeens for a Conditional Rezoning of 2.868 acres of property located on 4943 Dan Hall Road, Coeburn for the purpose of constructing a recreational vehicle park.

Mr. Skeens explained to the Board that the purpose of his request for conditional rezoning  is to build a recreational vehicle park to accommodate people visiting an off-highway vehicle trail located near his property.

It was noted that some of the adjacent property owners voiced their concerns at the Planning Commission meeting regarding increased traffic, noise, fires, crime, and a decrease in their property value because of the park.

Supervisor Kilgore, a member of the Planning Commission, asked Mr. Skeens if he had addressed the sewer and roadway concerns.   Mr. Skeens stated that he has hired Maxim Engineers to design a septic system for the park.  Other concerns that were raised by Supervisor Kilgore from the Planning Commission meeting were:
Widening of the entrance to park
Sight distance at entrance to park that is located in a curve
Residents request for rules and regulations for those using the park
There was some discussion on written concerns that had been provided by the residents but were not given to the Board for its review.

Supervisor Robbins recommended that Mr. Skeens provide the Board with his plan for meeting the concerns of the residents and any other requirements that may be required for the park.

There being no public comments, the public hearing was closed.    

It was noted that this item will be placed on the Board’s August agenda for more information from Mr. Skeens. 
 
IN RE:  PUBLIC HEARING E-911 ROAD NAME ADDITION

A public hearing was duly advertised for this date to receive citizens’ comments on the proposed E-911 road name (Immanuel Ln) located off Pole Bridge Road.

There being no public comments, the public hearing was closed.

IN RE:  PUBLIC HEARING VACO/VML    VA  INVESTMENT POOL TRUST FUND ORDINANCE

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed ordinance to authorize participation by the County of Wise in the VACo/VML VA Investment Pool Trust Fund.

There being no public comments, the public hearing was closed.

IN RE:  AGENDA ADDITION

A motion was made by J. H. Rivers, seconded by Robby Robbins, to add the VACo/VML  VA Investment Pool Ordinance to the agenda for consideration by the Board.  The motion was unanimously approved

IN RE:  ORDINANCE VACO/VML VIRGINIA INVESTMENT POOL TRUST FUND

Having held a public hearing, this date, on a proposed ordinance for the VACo/VML  VA Investment Pool Trust Fund, with no public comments being heard,  a motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the VACo/VML VA Investment Pool Trust Fund Ordinance as presented.  The motion was unanimously approved.

ORDINANCE #       2014

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  AGENDA ADDITIONS

A motion was made by Ronnie Shortt,  seconded by Steve Bates, to add the following items to the agenda for consideration by the Board:

Conditional Rezoning – Dale Gilliam
E-911 road name addition (Immanuel Ln)
The motion was unanimously approved.

IN RE:  CONDITIONAL REZONING – DALE GILLIAM

Having held, this date, a public hearing to receive citizens’ comments regarding a request from Dale Gilliam for conditional rezoning of 0.71 acres of property located at 9547 Orby Cantrell Hwy., Pound, VA for a trading post type business, with no public comments being heard, a motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the conditional rezoning as requested by Dale Gilliam.  The motion was unanimously approved

IN RE:  E-911 ROAD NAME ADDITION

Having held, this date, a public hearing to receive citizens’ comments regarding the addition of an E-911 road name (Immanuel Ln), with no public comments being heard, a motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the E-911 road name addition (Immanuel Ln) as presented.  The motion was unanimously approved.

IN RE:  TOWN OF ST. PAUL – REVENUE SHARING FUNDS

Cody McElroy, representing the Town of St. Paul, addressed the Board requesting the utilization of VDOT Revenue Sharing Program to assist in funding improvements to their downtown area.  The preliminary cost estimate for the project is approximately $2.45M. By utilizing VDOT Revenue Sharing, the Town would be responsible for 50% of eligible costs under the program.  The Town has taken it upon themselves to secure all necessary funding for the project in the form of loans and grants from various agencies.  The goal of the Town is to upgrade the infrastructure of the downtown area to rehabilitate aged and deteriorated utilities and roadways.  VDOT requires all localities that do not maintain its own streets to apply for Revenue Sharing funds through their respective county.

The Town of St. Paul requests assistance from the County to apply for and utilize Revenue Sharing funds for this project.  The Town proposes to handle all preliminary work and ultimately use the County as the engine to drive the funding from VDOT.  Also, the Town would be very appreciative if the County would be willing to allocate some of the VDOT Revenue Sharing Funds available to Wise County to assist and lessen the debt load to the Town.

After discussing the request, a motion was made by Robby Robbins, seconded by J. H. Rivers, to assist the Town of St. Paul in applying for Revenue Sharing Funds for a project that is estimated at $2.5M,  which the Town would be responsible for 50% of said amount to be applied to the Town of St. Paul Revenue Sharing Project Comm. No. 3403.  The motion was unanimously approved.

IN RE:  COUNTY AUDIT

A motion was made by Dana Kilgore, seconded by Ronnie Shortt, to approve the county audit ending June 30, 2014 as presented.

Attorney Abbott advised that the County does not approve the audit but only acknowledges the receipt of the audit.

Supervisor Kilgore withdrew her motion and  Ronnie Shortt  withdrew his second.

A motion was made by Dana Kilgore, seconded by Ronnie Shortt, to acknowledge the receipt of the County Audit ending June 30, 2013 as presented.  The motion was unanimously approved.

IN RE:  RESOLUTION SCHOOL BOARD BUDGET FY 2014/2015

A motion was made by Ronnie Shortt, seconded by Steve Bates, to adopt the resolution approving the Wise County Public Schools FY 2014/2015 Budget by expenditure classification/category as presented.  The motion was unanimously approved.

RESOLUTION #             2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION COUNTY BUDGET FY 2014/2015

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to approve the County Budget for FY 2014/2015 as presented.  The motion was unanimously approved.

RESOLUTION #                   2014

(Said resolution is on file in the County Administrator’s Office)

Supervisor Rivers suggested re-instating hours at the convenience centers if there is a surplus of funds in that line item after the August and September invoices are paid.

Supervisor Kilgore said she would not recommend doing that because the County needs to save money where ever possible for hard times that may face the county due to the downturn in the economy.

IN RE:  APPROPRIATIONS FIRST QUARTER

A motion was made by Dana Kilgore, seconded by Steve Bates, to approve the first quarter appropriations as presented.  The motion was unanimously approved.

IN RE:  RESOLUTION  PPTRA BUDGET

A motion was made by Robby Robbins, seconded by Steve Bates, to adopt the resolution approving the PPTRA Budget as presented.  The motion was unanimously approved.

RESOLUTION #               2014

(Said resolution is on file in the County Administrator’s Office)

 IN RE:  RESOLUTION HONORING STAFF SGT MICHAEL T GIBSON

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to approve the resolution naming the bridge located on Route 72 North (structure number 1038) as the “Staff Sgt. Michael T. Gibson Memorial Bridge” in memory of Michael T. Gibson.  The motion was unanimously approved.

RESOLUTION #        2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  BUDGET AMENDMENTS

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve budget amendment #25 & #26 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT BOARD OF ZONING APPEALS

A motion was made by Robby Robbins, seconded by Dana Kilgore, to recommend Mike Holbrook for appointment to the Board of Zoning Appeals.  The motion was unanimously approved.

(Notation for record) This is a district 4 appointment.   Mr. Holbrook lives in District 2 as noted by Supervisor Robbins.

IN RE:  APPOINTMENT SOUTHWEST REGIONAL RECREATION AUTHORITY

Virginia Meador nominated Jack McClanahan for re-appointment to the Southwest Regional Recreation Authority. 

J. H. Rivers made a motion that nominations cease and Jack McClanahan be appointed by acclamation.  Robby Robbins seconded the motion.  The motion was unanimously approved.

IN RE:  APPOINTMENT LENOWISCO BOARD OF DIRECTORS

A motion was made by Ronnie Shortt, seconded by Steve Bates, to re-appoint John Tull to the LENOWISCO Board of Directors for a term of three (3) years.  The motion was unanimously approved.

A motion was made by Robby Robbins, seconded by Dana Kilgore, to re-appoint Suzy Harrison to the LENOWISCO Board of Directors for a term of three (3) years.  The motion was unanimously approved.

IN RE:  BOARD MEETING DATE CHANGE

A motion was made by J. H. Rivers, seconded by Robby Robbins, to change the meeting date of the August Board meeting from Thursday, August 14, 2014 to the Thursday, August 7, 2014 at 6:00 PM.  The motion was unanimously approved.

IN RE:  SOLID WASTE ORDINANCE AMENDMENT

A motion was made by Virginia Meador, seconded by Steve Bates, to set a public hearing on August 7, 2014 at 6:00 PM on a proposed amendment to Solid Waste Ordinance #3-1975 for construction/demolition.  The motion was unanimously approved.

OTHER

With the recent announcement that Comcast Cable is transferring its cable franchise to another cable company, Board members discussed the fate of cable for Wise County citizens.

ADJOURN

There being no further business, a motion was made by Robby Robbins, seconded by Steve Bates, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                                                  WISE COUNTY BOARD OF SUPERVISORS

 

____________________ ____________________    _______________________________________
Shannon C. Scott, Clerk                                                                 Robert R. Adkins, Chairman

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