Board of Supervisors - June 12, 2014 Regular Meeting

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 The Wise County Board of Supervisors met in a Regular Meeting on Thursday, June 12, 2014 at 6:00 PM at the School Board Education Center located in Wise.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore
Honorable Robert E. Robbins, Jr.
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Steve Bates, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the agenda as presented to include items in red.  The motion was unanimously approved.

IN RE:  PUBLIC HEARING – E-911 ROAD NAME

A public hearing was duly advertised for this date to receive citizens’ comments regarding the proposed E-911 road name addition, Multay Ln, located on the road off Powell River Road, in the Norton area. 

There being no public comments, the public hearing was closed.

IN RE:  PUBLIC HEARING – STORMWATER MANAGEMENT & EROSION AND SEDIMENT CONTROL ORDINANCE

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed Stormwater Management & Erosion and Sediment Control Ordinance.

There being no public comments, the public hearing was closed.

IN RE:  PUBLIC HEARING – RESCINDING OF EROSION & SEDIMENT CONTROL ORDINANCE #3-2008

A public hearing was duly advertised for this date to receive citizens’ comments regarding rescinding the Erosion & Sediment Control Ordinance #3-2008.

There being no public comments, the public hearing was closed.

IN RE:  PUBLIC HEARING – COUNTY FY 2014/15 BUDGET

A public hearing was duly advertised for this date to receive citizens’ comments regarding the proposed County FY 2014/15 budget.

Walter Crouse, a resident of the Hurricane section of Wise County asked that the Board consider the following:

  • Reduce the School Education Budget because they have always been overpaid.

  • School needs to reduce administration staff

  • Have schools do major cuts

  • New schools were not necessary – remodeled old school would have been sufficient

  • Can’t afford increase in taxes

  • EPA closing power plants causing loss of jobs

There being no further comments, the public hearing was closed.

IN RE:  MECC UPDATE

Dr. Hamilton, President of MECC, addressed the Board with an update on projects that have been completed at MECC.  He noted that enrollment was down 1% this year.

IN RE:  JUNCTION CENTER UPDATE

Cindy Mefford, representing the Junction Center for Independent Living, stated that the Junction Center for Independent Living (JCIL) is a nonprofit organization established by and for people with disabilities.  Its mission is to assist people who have significant disabilities to live independently in the least restrictive and most integrated community environment possible.  She  briefed the Board on services being offered to help those with disabilities to obtain skills needed to live independently, such as financial management, acquired social skills, and household management.  JCIL also conducts workshops for individuals, organizations, and businesses. 

PUBLIC EXPRESSION

Walter Crouse, a resident of the Hurricane Section of Wise County, spoke on the following:

  • Need a guardrail at the corner of Turkey Branch and Dotson Creek

  • Lines in the roads need to be re-painted

  • Change annual fair from June to August

  • Noted that carbon dioxide is not a pollutant - it’s necessary for life

There being no other public comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the consent agenda as follows:

IN RE:  RESOLUTION HONORING CENTRAL HIGH SCHOOL WARRIORS GIRLS BASKETBALL TEAM

Approved the resolution commending the Central High School Warriors Girls Basketball team on winning the Virginia High School League 2A state championship in 2014

RESOLUTION #       2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION HONORING DR. JOHN M. PRINCE

Approved the resolution honoring Dr. John M. Prince for his many years of dedicated service to Wise County

RESOLUTION #           2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  STEPHENS SEWER EXTENSION PROJECT

Authorized the Treasurer to open a new bank account to escrow funds drawn down from DHCD for the Stephens Sewer Extension Project

The motion to approve the consent agenda was unanimously approved.

IN RE:  E-911 ROAD NAME ADDITION

A public hearing was held on June 12, 2014 to receive citizens’ comments on a proposed E-911 road name addition, Multay Ln, located in Norton area.  There was no public comment regarding the proposed name.

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the E-911 road name, Multay Ln as presented.  The motion was unanimously approved.

IN RE:  STORMWATER MANAGEMENT & EROSION AND SEDIMENT CONTROL ORDINANCE

A public hearing was held on June 12, 2014 to receive citizens’ comments regarding the proposed Stormwater Management & Erosion and Sediment Control Ordinance.  There were no public comments regarding the proposed ordinance.

A motion was made by Fred Luntsford, seconded by Steve Bates, to approve the Stormwater Management & Erosion and Sediment Control Ordinance as presented.  The motion was unanimously approved.

ORDINANCE #        2014

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  ORDINANCE EROSION & SEDIMENT CONTROL #3-2008 (rescinding)

A public hearing was held on June 12, 2014 to receive citizens’ comments regarding rescinding the Erosion & Sediment Control Ordinance #3-2008.  There were no public comments regarding rescinding said ordinance.

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve the ordinance rescinding the Erosion & Sediment Control Ordinance #3-2008 as presented.  The motion was unanimously approved.

ORDINANCE #      2014

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  RECESS MEETING

A motion was made by Dana Kilgore, seconded by Robby Robbins, to set the recessed meeting for Thursday, June 26, 2014 @ 6:00 PM.  The motion was unanimously approved.

IN RE:  JULY BOARD OF SUPERVISORS MEETING CHANGE

A motion was made by Robby Robbins, seconded by Steve Bates, to cancel the Board of Supervisors regularly scheduled meeting set for July 10, 2014.  The motion was unanimously approved.

IN RE:  PUBLIC HEARINGS  FOR JUNE 26TH MEETING

A motion was made by Ronnie Shortt, seconded by Steve Bates, to set the following public hearings for Thursday, June 26, 2014 @ 6:00 PM:

  • Proposed Conditional Rezoning of 0.71 acres of property located at 9547 Orby Cantrell Hwy, Pound.. Requested by Dale Gilliam

  • Proposed Conditional Rezoning of 2.868 acres of property located on 4943 Dan Hall Road, Coeburn… Requested by Scottie Skeens

  • Proposed E-911 road name addition (Immanuel Ln) located off Pole Bridge Road in the Wise area

  • Proposed ordinance authorizing participation by the County of Wise in the VACO/VML VA Investment Pool

The motion to set the public hearings as noted above was unanimously approved.

IN RE:  APPOINTMENTS FOR JULY

A motion was made by Robby Robbins, seconded by J. H. Rivers, to place the appointments set for the July Board Meeting on the June 26th agenda for consideration.  The motion was unanimously approved.

IN RE:  LANDFILL DISPOSAL FEE

Administrator Scott advised the Board that he has been approached by a citizen asking for a cost break or non charge-at-all for construction debris delivered to the County landfill by individuals who have demolished or hired someone to demolish an abandoned or dangerous structure on their property. This citizen stated that she could not afford to pay for having the house demolished and pay the landfill fee too.  Mr. Scott explained that the current Solid Waste Ordinance allows for a 50% partial exemption for those individuals who are elderly or disabled as recognized by the Commissioner of Revenue’s Office.  He asked the Board to consider other possible exemptions such as a health hazard or a danger to the public as deemed by the Wise County Health Department.  An example being an old abandoned house with the basement filled with water – mosquitoes or someone drowning.  Another example would be a home partially burned with no insurance.  This question has been raised by more than one citizen.

Board members spoke of similar situations that have been brought to their attention in the towns as well as the County.  Board members agreed that something needs to be done to encourage citizens to tear down abandoned buildings whether it be for health or safety reasons.

In addition to Administrator Scott’s suggestions for consideration, Supervisor Robbins recommended no charge for the first half of the tonnage up to 100 tons with the remaining tonnage being charged the regular fee of $35.00 per ton.

With these noted suggestions, the Board asked that an amendment be prepared for consideration at the June 26th meeting.

After further discussion, a motion was made by Dana Kilgore, seconded by Robby Robbins, to table this request until the June 26th meeting.  The motion was unanimously approved.

IN RE:  EMERGENCY RESPONSE PLAN

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the Emergency Response Plans for the EMS agencies as presented.  The motion was unanimously approved.

IN RE:  RESOLUTION REGULATING CARBON DIOXIDE EMISSIONS

A motion was made by Fred Luntsford, seconded by Dana Kilgore, to adopt the resolution in support of the lead role of states in the regulation of carbon dioxide emissions from existing power plants.   The motion was unanimously approved.

RESOLUTION #         2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION REQUESTING APPROVAL OF STATE BUDGET

A motion was made by Ronnie Shortt, seconded by Steve Bates, to adopt the resolution requesting approval of the state budget.  The motion was unanimously approved.

RESOLUTION #              2014

(Said resolution is on file in the County Administrator’s Office)
  
IN RE:  BUDGET AMENDMENTS

A motion was made by Fred Luntsford, seconded by Dana Kilgore, to approve budget amendment #20 thru #24 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT BOARD OF ZONING APPEALS

A motion was made by Dana Kilgore, seconded by Robby Robbins, to table the appointment to the Board of Zoning Appeals until the June 26 meeting.  The motion was unanimously approved.

IN RE:  APPOINTMENT COAL & GAS ROAD IMPROVEMENT ADVISORY COMMITTEE

J. H. Rivers nominated Terry Mullins to the Coal & Gas Road Improvement Advisory Committee to fill the unexpired term of Dr. John M. Prince.

Ronnie Shortt made a motion that nominations cease and Terry Mullins be appointed by acclamation.  Fred Luntsford seconded the motion.  The motion was unanimously approved.

BREAK

The Board took a break at 7:38 PM
The meeting reconvened at  7:45 PM

IN RE:  CLOSED SESSION

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to go into closed session as permitted by the Code of Virginia per the following Code Sections:

  • Section 2.2-3711(A)(6)  Investing of public funds

  •                                (A)(7)  Consultation with legal counsel

The motion was unanimously approved.

After closed session, a motion was made by Ronnie Shortt, seconded by Virginia Meador, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION CLOSED SESSION

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to adopt the resolution certifying matters lawfully exempted from open meeting requirements as were identified in the motion convening the closed meeting were discussed in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #       2014

(Said resolution is on file in the County Administrator’s Office) 

IN RE:  TELEPHONE SYSTEM RFP

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to authorize the leadership team to develop and send out a RFP for a telephone system for the County offices.  The motion was unanimously approved.

BOARD COMMENTS

There were brief comments from Board members.

RECESS

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to recess the meeting until Thursday, June 26, 2014 at 6:00 PM.  The motion was unanimously approved.

ATTEST:                                                                 WISE COUNTY BOARD OF SUPERVISORS

________________________________________     _____________________________________
Shannon C. Scott, Clerk                                                                 Robert R. Adkins, Chairman

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