Board of Supervisors -March 27, 2014 Recessed Meeting

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The Wise County Board of Supervisors met in a Continued Meeting on Thursday, March 27, 2014 at 5:00 PM in the School Board Education Center located in Wise.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable Robert E. Robbins, Jr.
Honorable J. H. Rivers – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

AGENDA

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve the agenda as presented to include items in red.  The motion was unanimously approved.

IN RE:  RESOLUTION SUPPORTING A VIRGINIA PLAN TO ENHANCE MEDICAID

A motion was made by Dana Kilgore, seconded by Virginia Meador, to table any action on the resolution supporting a Virginia Plan to enhance Medicaid until the Governor adopts a budget for the State of Virginia.  The motion was unanimously approved.

Supervisor Rivers noted that even if there is a State budget adopted he has concerns regarding the  financial impact adopting this resolution could have for Wise County perhaps three years down the road. 

IN RE:  RESOLUTION TO DISALLOW KU/ODP RATE INCREASE

A motion was made by Fred Luntsford, seconded by Robby Robbins, to approve the resolution disallowing KU/ODP to have a rate increase.  The motion was unanimously approved.

RESOLUTION # 12-2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION FILING APPLICATION FOR RELIEF ROM REASSESSMENT

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to ratify the resolution setting deadlines for filing application for relief from reassessment.  The motion was unanimously approved.

RESOLUTION # 13-2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  AEROSPACE DAY – REQUEST FOR FUNDS

Finance Administrator Cox stated that there has been a request to utilize some of the math/science funds for the Aerospace Day event in the amount of $2,000.  He noted that additional donations are being sought to help cover the costs for this event.

A motion was made by Ronnie Shortt, seconded by  Fred Luntsford, to authorize the Finance Administrator to utilize $2,000 of the math/science funds for the Aerospace Day Event.  The motion was unanimously approved.

IN RE:  BUDGET WORKSHOP FY 2015

Finance Administrator Cox provided a power point presentation on the upcoming budget for Board review and discussion.

After reviewing the projected revenues for 2015 he noted the following analysis of shortfall:

  • Local Revenue Decline from FY 2013/2014                                       $1,979,397

  • Deficit projected for FY 2015             ;                                            $    922,671

 

  • Total Revenue Shortfall                                                                     $2,902,068

  • Regional Jail Increase                                                                      $    455,744

  • VRS rate increase                                                                           $    216,356

  • Increase debt service Phase IVB Landfill                                             $    185,341

 

                                                                                             Total shortfall                $3,759,168

 

The FY 2014 Year-End Projected Fund Balances were reviewed.

The Reductions to deal with shortfall were reviewed as follows:

  • Refinance VPSA School debt                                       $1,500,000

  • 5% reduction in local funding to schools                        $    669,580

  • Proposed change in health insurance                             $    218,570

  • Use of surplus loan funds – landfill capital                   $    285,000

  • Proposal to close conv. Centers – one day a week    $      52,338

  • Reductions across departments*                               $     200,000

 

Total                $2,975,488

*Included operation expenditures, debt service, capital outlay and contributions.  Also, health insurance  
   rate change included in savings offset by VRS.

Other possibilities for reduction were reviewed as follows:

  • Transfer portion of CNW debt service to Wise County PSA (1/2 is $130K)

  • Offer early retirement incentive to County employees

  • Further reduce incentive for health insurance

  • 5% cuts have not entirely been made across the Board (Health Ins. Cuts, operations cuts offset by VRS)

  • Further cuts such as (Personnel) at Board direction

  • Other possibilities as directed by Board

 

Recommendations by Administrator Cox are as follows:

Concerns

  • $1.5M cash flow savings is pushing principal payments out into the future at slightly lower interest rates (provides cash flow)

  • Projected continued increase in Regional Jail costs

  • Other one-time savings included in numbers

Options

  • Recommend 2-3 cent real estate tax increase

  • Recommend 10 cent personal property tax increase

  • Use any surplus revenue to fund debt service fund

 

Fund Balance was reviewed as follows:

  • Current minimum fund balance policy requires 10% of General Fund  Budget

  • This amount is $5.5M on a $55Mbudget

  • His recommendation has been to work toward 15% which would be $9.15M on a $61M budget

  • The 15% target is the policy of many Virginia counties

  • All funding agencies promote balanced budgets for localities

Mr. Cox stated that the importance of a fund balance is to carry the County through economic uncertainty, maintain good credit ratings, lower borrowing cost if County borrows money, and funds for any emergency situations that the County could face.

IN RE:  CLOSED SESSION

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to go into closed session to discuss the investing of public funds and personnel as permitted by the Code of Virginia per the following Code Sections:

    • Section 2.2-3711(A)(6)  Investing of public funds

    •                                (A)(1)  Personnel

    The motion was unanimously approved.

    After closed session, a motion was made by Fred Luntsford, seconded by Ronnie Shortt, to reconvene the regular meeting.  The motion was unanimously approved.

    IN RE:  RESOLUTION CLOSED SESSION

    A motion was made by Fred Luntsford, seconded by Steve Bates, to approve the resolution certifying  that only public business matters lawfully exempted from open meeting requirements as were identified in the motion convening the closed meeting were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

    RESOLUTION # 14-2014

    (Said resolution is on file in the County Administrator’s Office)

    IN RE:  PUBLIC HEARING TAX RATES INCREASE

    A motion was made by Dana Kilgore, seconded by Steve Bates, to set a public hearing on April 10, 2014 at 6:00 PM to receive citizens comments on the following proposed increase in tax rates:

    • Real estate                              $0.60/$100

    Personal Property                   $1.54/$100
    Machinery & Tools                 $1.41/$100
    Mobile Homes                                    $0.60/$100
    Merchants Capital                  $2.85/$100
    Public service corporations:
                Real property                          $0.60/$100
                Personal Property                   $1.54/$100
                Merchant’s capital                  $2.85/$100
               
    Aye-     Dana Kilgore               Nay-  Virginia Meador
                J. H. Rivers
                Robby Robbins
                Fred Luntsford
                Ronnie Shortt
                Steve Bates
                Bob Adkins

    IN RE:  PUBLIC HEARING CHANGE IN TAX DUE DATE

    A motion was made by J. H. Rivers, seconded by Dana Kilgore, to set a public hearing on April 10, 2014 @ 6:00 PM to receive citizens comments on changing the real estate tax due dates.  The motion was unanimously approved.

    IN RE:  PUBLIC HEARING  SETTING LICENSE TAX

    A motion was made by Dana Kilgore, seconded by J. H. Rivers, to set a public hearing on April 10, 2014 @ 6:00 PM to receive citizens’ comments on setting a license tax on vehicles, trailers or semi-trailers registered with DMV.  The motion was unanimously approved.

    IN RE:  PUBLIC HEARING DECAL ORDINANCE (MOTOR VEHICLE LICENSE TAX ORDINANCE)

    A motion was made by J. H. Rivers, seconded by Robby Robbins, to set a public hearing on April 10, 2014 @ 6:00 PM to receive citizens’ comments on rescinding the Motor Vehicle License Tax Ordinance.  The motion was unanimously approved.

    ADJOURN

    A motion was made by J. H. Rivers, seconded by Dana Kilgore, to adjourn the meeting.  The motion was unanimously approved.

    ATTEST:                                                                         WISE COUNTY BOARD OF SUPERVISORS

     

    ______________________________________                    _______________________________________
    Shannon C. Scott, Clerk                                                           Robert R. Adkins, Chairman

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