Board of Supervisors - February 24, 2014 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Monday, February 24, 2014 @ 6:00 PM in the School Board Education Center located on Lake Street in Wise.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore
Honorable Robert E. Robbins
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Robby Robbins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Robby Robbins, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Robby Robbins, seconded by Fred Luntsford, to approve the agenda as presented to include items in red.  The motion was unanimously approved.

ROADS AND HIGHWAYS

None

IN RE:  PUBLIC HEARING – E-911 ROAD NAME ADDITION

A public hearing was duly advertised for this date to receive citizens comments regarding a proposed E-911 road name addition ( Warrior Drive…. Road circling the new Central High School).

There being no one to speak, the public hearing was closed.

IN RE:  PUBLIC HEARING –CENTRAL ABSENTEE VOTER ELECTION DISTRICT ORDINANCE AMENDMENT

A public hearing was duly advertised for this date to receive citizens comments regarding a proposed amendment to the Central Absentee Voter Election District Ordinance # 1-1996 changing the location of the Central Absentee Voter Election District from the Board of Supervisors Meeting Room located in the Wise County Courthouse to the Electoral Board Conference Room located in the Wise County Justice Center.

There being no one to speak, the public hearing was closed.

IN RE:  PUBLIC HEARING –CHANGE OF EMERGENCY RESPONDER IN APPALACHIA & SURROUNDING AREA

A public hearing was duly advertised for this date to receive citizens comments regarding a proposed change of emergency responder for the designated response Zone in Appalachia and surrounding area.

There being no one to speak, the public hearing was closed.

IN RE:  PRO-ART PRESENTATION

Bonnie Elosser, Executive Director for Pro-Art, addressed the Board with an overview of accomplishments made by Pro-Art in the past year & their goals for the upcoming year.

Ms. Elosser thanked the Board for its continued support and participation in making Wise County a better place to live for Wise County citizens and the surrounding area.

IN RE:  BUDGET FY 2013/14 UPDATE

Finance Administrator David Cox provided the Board with a power point presentation on the current FY 2013/14 budget.  The following topics were reviewed and discussed:

FY 2013-2014 Operating Budget vs. Projection & Original vs. Projected
The total operating budget… $50,912,794, which does not include grant funds, PD1 or loan funds

FY 2013-2014 Estimated Shortfall…..  Estimated Net Shortfall Approximately $1.95M

FY 2014 Year-End Projected Fund Balance ….$4,849,862

He reviewed the fund balance policy which requires 10% of the General Fund Budget and stressed the importance of a healthy fund balance per the following: 

  • To carry the County through economic uncertainty

  • To maintain good credit ratings for Wise County

  • To lower borrowing cost if County borrows money

  • To have available funds for any emergency situations that the County could face

FY 2015 …Summary notes for shortfall

  • Revenues

$2M shortfall consistent with FY 2014
Further decline in Machinery & Tools (No firm numbers yet)
Further decline in personal property (No firm numbers yet)
Decrease in sales tax projections (No state numbers yet but trend from state numbers is a 6% decline through January 2014, likely to continue)
$100K additional decrease in real estate from FY 2014 due to gas industry revisions

  • Expenses

$156K increase in CNW Wise County Cost share
$545K increase in Regional Jail proposed budget
No significant reductions so far on submitted budgets
Requested increases from some departments

Projected FY 2015…   Options for possible budget cuts

  • Board mandated locally funded cuts

  • Board mandated targeted cuts

  • Possible refinance school debt for longer term

  • Revenue increases

FY 2015 Preliminary possible expenditure cuts.

  • Change insurance plans offered to coincide with Affordable Health Care Act – Up to $200K savings

  • Consider closing convenience center 1 day a week (Sunday or Wednesday).. $30K - $60K annually in savings

  • Eliminate or reduce health insurance stipend ..up to $35K reduction

  • Transfer some of the CNW sewer costs to the PSA (offset coal severance fund transfer).. Proposed CNW budget is $561,240

  • Re-evaluate contribution budgets to organizations

  • Increased focus on all expenditures for supplies, fuel, utilities, contracting services and other expenses

Other Potential Opportunities

  • Possibility of workload measures for all County departments (constitutional offices already complete)

  • All offices provide specific budget justifications to County Administration for future technology upgrades for computers, phones and other devices

  • Departments should provide more detailed justifications for capital outlay needs in the future

Mr. Cox asked that the Board consider a workshop meeting sometime during the week of March 17 to discuss the upcoming budget for 2014-2015.

IN RE:   AGENDA ADDITION

A motion was made by Dana Kilgore, seconded by Robby Robbins, to amend the agenda to consider a motion on the budget for the current year ending June 30, 2014.  The motion was unanimously approved.

IN RE:  HIRING FREEZE

A motion was made by Dana Kilgore, seconded by J. H. Rivers, to freeze all new hiring in the County and further that the County offer a proposal to all departments and constitutional offices that any savings achieved during FY 2014 will be provided back in FY 2015 budget against any cuts that will be necessary in FY 2015.    The motion was unanimously approved.

PUBLIC EXPRESSION

Walter Crouse, a resident of the Hurricane Section of Wise County, addressed the Board with the following:

  • Need for a recycling center to save space in landfill & produce revenue

  • Highway lines need repainting

  • Need a bill passed to recycle glass

  • Cut administrative staff in School Board Office

  • Stop littering

  • Fund school budget only as required by state

John Tull, a member of the Appalachia Town Council, addressed the Board regarding the old Appalachia High School property.  He asked that the County consider transferring the former Appalachia High School property to the Town of Appalachia.

There being no further comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Robby Robbins, seconded by Fred Luntsford, to approve the consent agenda as follows:

IN RE:  PUBLIC HEARING FOR ORDINANCE ESTABLISHING THE CENTRAL ABSENTEE VOTER ELECTION DISTRICT AMENDMENT

Ratified setting public hearing for an amendment to ordinance #1-1996 Establishing the Central Absentee Voter Election District

IN RE:  RESOLUTION OF SUPPORT – VIRGINIA RELAY CENTER

Ratified execution of resolution for support of the Virginia Relay Center

RESOLUTION #  4- 2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  COMMISSIONER OF THE REVENUE – REFUND REQUEST

Approved the request from the Commissioner of the Revenue for a refund to Isabella Properties LLC for an adjustment of $5,102.70 for adjusted per depreciation schedule for years 2011, 2012, & 2013

IN RE:  E-911 ROAD NAME – SET PUBLIC HEARING

Approved setting a public hearing for March 13, 2014 @ 6:00 PM on a proposed E-911 road name addition

IN RE:  RESOLUTION OPPOSING APCO RATE INCREASE

Approved resolution opposing APCO rate increase

RESOLUTION # 5- 2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION – IMPACT ON LOCALITIES OF STATE MANDATES & COST SHIFTING

Approved the resolution requesting the General Assembly to adopt first day introduction requirement for bills with local fiscal impacts as early as possible

RESOLUTION # 6-2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  PUBLIC HEARINGS - DATE CHANGE

Ratified the advertisement for change of date for the following public hearings:

  • Proposed E-911 road name addition (Warrior Drive)

  • Proposed amendment to ordinance #1-1996 Establishing the Central Absentee Voter Election District

  • Proposed change of emergency responder for designated response zone for Appalachia and surrounding area

The motion to approve the consent agenda was unanimously approved.

IN RE:  E-911 ROAD NAME ADDITION

At the public hearing held on February 24, 2014, there was no opposition to the proposed E-911 road name (Warrior Drive).

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve the E-911 road name addition (Warrior Drive) as presented.  The motion was unanimously approved.

IN RE:  ORDINANCE #1-1996 CENTRAL ABSENTEE VOTER ELECTION DISTRICT AMENDMENT

At the public hearing held on February 24, 2014, there was no opposition to the proposed amendment for Ordinance #1-1996 Central Absentee Voter Election District.

A motion was made by Fred Luntsford, seconded by Steve Bates, to approve an amendment to the  Central Absentee Voter Election District Ordinance #1-1996 to change the location of the Central Absentee Voter Election District from the Board of Supervisors meeting room located in the Wise County Courthouse to the Wise County Justice Center, Electoral Board Meeting/Conference Room #5607.  The motion was unanimously approved.

ORDINANCE AMENDMENT

(Said amendment is on file in the County Administrator’s Office)

IN RE:  EMERGENCY RESPONDER – APPALACHIA FIRE DEPARTMENT

At the public hearing held on February 24, 2014, there was no opposition to changing the emergency responder to the Appalachia Fire Department for Appalachia and the surrounding area.

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to approve Appalachia Fire Department as the designated  responder for the response zone for Appalachia and surrounding area for emergency medical transport services subject to their certifications.  The motion was unanimously approved.

IN RE:  RESOLUTION – OPPOSITION FOR HUNTING ON SUNDAY

After discussing the proposed resolution opposing hunting on Sunday, a motion was made by Dana Kilgore, seconded by J. H. Rivers, to lay the resolution on the table.  The motion was unanimously approved.

IN RE:  PSA TRANSFER OF PROPERTY

Attorney Mullins stated that in reviewing the real estate properties for the PSA it was realized that some of the properties that the PSA pump stations were built on were still in the name of Wise County.  For PSA loan purposes, those properties, all though small in area, must be conveyed to the PSA.  She noted that deeds have been prepared for approval by the Board to convey said properties to the PSA.

A motion was made by J. H. Rivers, seconded by Steve Bates, to approve the deeds transferring County properties, on which pump stations have been built, to the PSA.  The motion was unanimously approved.

IN RE:  RESOLUTION – TRANSFER OF MIKROTEC CABLE FRANCHISE  TO INTER  MOUNTAIN CABLE, INC

A motion was made by Virginia Meador, seconded by J. H. Rivers, to approve the resolution transferring Mikrotec cable franchise  for Wise County operations to Inter Mountain Cable, Inc.  The motion was  unanimously approved.

RESOLUTION # 7- 2014

(Said resolution is on file in the County Administrator’s Office)

There was some discussion on the many complaints from citizens regarding service or lack of service that is provided by the cable companies, Comcast in particular, and the constant increase in cost that is being added to the monthly bills. 
 
Attorney Mullins noted some of the language in the cable franchise regarding possible options available to the Board for getting another cable company in this area.

Supervisor Luntsford made a request that the Board determine what they can do, and what options are available regarding Comcast.
 
 IN RE:  BUDGET AMENDMENTS

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve budget amendments #11 thru # 14 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT – BOARD OF EQUALIZATION

The Board reviewed several possible names for appointment to the Equalization Board.  It was noted that qualifications for those appointments were in the Board packet to assist the Board in finding qualified individuals to appoint.  There are four (4) appointments to be made on this board; one (1) from each district.

After further discussion, a motion was made by Ronnie Shortt, seconded by Fred Luntsford, to table the Board of Equalization appointments until the March meeting.  The motion was unanimously approved.

IN RE:  APPOINTMENT – SOUTHWEST VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL

Ronnie Shortt nominated Dr. Sue Cantrell to the Southwest Virginia Emergency Medical Services Council.

J. H. Rivers made a motion that nominations cease and Dr. Cantrell be appointed by acclamation.  The motion was unanimously approved.

RECESS

A recess was taken at 7:35 PM
The meeting reconvened at 7:45 PM

IN RE:  CLOSED SESSION

A motion was made by Robby Robbins, seconded by Steve Bates, to go into closed session as permitted by the Code of Virginia under the following Code Sections:

  • Section 2.1-3711(A)(6) Investing of public funds

  •                                (A)(7)   Consultation with legal counsel

  •                                (A)(1)   Personnel

 

After closed session, a motion was made by Robby Robbins, seconded by Ronnie Shortt, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION CLOSED SESSION

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution certifying that only public business matters as were identified in the motion convening the closed meeting were discussed  in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION # 8- 2014

(Said resolution is on file in the County Administrator’s Office)

IN RE:  COMPREHENSIVE PLAN

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to approve the agreement for consulting services to update the Comprehensive Plan for Wise County.  The motion was unanimously approved.

IN RE:  BUDGET WORKSHOP

It was the consensus of the Board to hold a budget workshop on Tuesday, February 18th @ 5:00 PM to review the upcoming budget for FY 2014/2015.

ADJOURN

A motion was made by Fred Luntsford, seconded by Robby Robbins, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                                                  WISE COUNTY BOARD OF SUPERVISORS

 

_________________________________________   ______________________________________
Shannon C. Scott, Clerk                                                                 Robert R. Adkins, Chairman

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