Board of Supervisors - October 10, 2013 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on Thursday, October 10, 2013 at 6:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse.   The following members were present:

Honorable Robert R. Adkins – Chairman                                                                              ABSENT
Honorable Virginia Meador – Vice-Chair                               
Honorable Dana Kilgore                                                                                                     Honorable Robert E. Robbins
Honorable Steve Bates                                                                                                      Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable J. H. Rivers – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

MINUTES

A motion was made by Virginia Meador, seconded by Ronnie Shortt, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

Chairman Adkins asked that an appointment to the MECC Board of Directors be placed on the agenda for consideration by the Board

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the agenda as presented to include the addition in red and the addition of an appointment to the MECC Board of Directors.  The motion was unanimously approved.

IN RE:  MOUNTAIN EMPIRE COMMUNITY COLLEGE UPDATE

Dr. Scott Hamilton, President of MECC, addressed the Board with an update on activities at MECC.  He explained that MECC’s Workforce Development Center served 390 employers in 2012-13 with training needs, and 115 small businesses were served through the college’s Small Business Center.  MECC offers more than 100 degree and certificate programs in online, hybrid and traditional classroom formats.

Dr. Hamilton also reviewed the student demographics noting that there has been a decrease in enrollment due to the downturn in the economy.  He touched on the construction/remodeling projects that are ongoing at this time.

IN RE:  FIRE & EMS STUDY REPORT

William Kyger, Jr., Virginia Fire Services Board member, addressed the Board with a review of the Fire & EMS Study Report.

The purpose of the report is to capitalize on what is working well, identify opportunities for improvement, present findings and recommendations, and to provide guidance.  It was noted that the study findings are not to be construed as legal advice or as binding recommendations.  The following topics were reviewed:

  • Methodology

  • Requested Study Areas.  The Board of Supervisors requested the Fire Services Board to provide a comprehensive review of the different level of service

  • Working Themes ( Central focus for prioritizing study recommendations)

  •  Organizational Development

  • Communications

  • Training

  • Budget and Administration

  • Delivery of Service

Each of the themes were reviewed and discussed.

Mr. Kyger stated that he hoped the Board would use the study finding to guide its efforts to having a more energized fire and rescue service and help them to perform at their best to serve the citizens of Wise County. 

IN RE:  TOURISM UPDATE

Stan Botts, Chairman of the Wise County Tourism Committee, addressed the Board with an update on the activities of the Tourism Committee.  He spoke briefly on the bus tours and the areas that were visited, which made an impact on the visitors from other states as to the culture of this area.

Michael Wampler, Tourism Director for Wise County, stated that he has created a website for the Tourism Department which shows local events, recreational sites and activities that are available in Wise County.  This is an additional asset for bringing in more tourism, and to give a boost to the economy.  He reviewed several recreational events that have been implemented, which has brought people from other states into this area

Buzz Witt, Heart of Appalachia Chairman, provided an update on accomplishments of the Heart of Appalachia Committee.  He noted that he has been working with Stan Botts and Michael Wampler to enhance efforts being put forth to increase tourism in our region.

PUBLIC EXPRESSION

Larry Rasnick, representing the Big Stone Gap Rescue Squad, voiced his appreciation for the Board’s continuous financial support for the Big Stone Gap Rescue Squad.  He asked that the Board consider setting up a meeting with the Fire and Rescue Department heads for their input on the Fire & EMS Study Report.

Tammy Dotson, Coordinator for United Way of Southwest Virginia, Dan Minahan, Campaign Chairman for UWSWVA –Wise County and Margaret Sturgill, provided the Board with information on the goals of United Way and the methods in which funds are allocated to the different agencies throughout Southwest Virginia.

This year’s fund raising goal is $50,000 to help fund agencies that United Way funds each year.  UWSWVA-Wise County is partnering with local businesses to do employee workplace campaigns to make this goal a reality.

Ms. Dotson asked that the County consider partnering with UWSWVA-Wise County to do an employee workplace campaign.  The campaign is totally voluntary and any funds pledged will be deducted through payroll deduction and forwarded to UWSWVA-Wise County.

There being no further comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to approve the consent agenda as follows:

IN RE:  UNITED WAY  - FUND PROGRAM

 Approved the request from United Way for implementation of volunteer payroll deduction

IN RE:  RESOLUTION HAZARD KENTUCKY WYMT  TV STATION

Approved the resolution expressing concerns of the Board of Supervisors and Wise County citizens regarding the services provided by Comcast Corporation

RESOLUTION #               2013

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION VIRGINIA LOCAL DISABILITY  PROGRAM

A motion was made by Dana Kilgore, seconded by Virginia Meador, to approve the resolution stating that the Board of Supervisors irrevocably elects not to participate in VLDP because it has or will establish, and continue to maintain, comparable employer-paid disability coverage for such employees.  The motion was unanimously approved.

RESOLUTION #         2013

(Said resolution is on file in the County Administrator’s Office)

IN RE:  BLACKWOOD LANDFILL – CHANGE ORDER

Eric Price, representing T&L, explained that during the course of construction of Phase IVB cell, Summers Taylor the contractor for Phase IVB cell, encountered a large sum of unsuitable material that would not give the required compaction needed for the cell.  This turned out to be an old burn pile prior to the landfill being constructed. 

A motion was made by J. H. Rivers, seconded by Ronnie Shortt, to approve Change Order #3 for the Blackwood Site – Phase IVB for the removal of 7,525 C.Y. of unsuitable material and the addition of 7,525 C.Y. of backfill and compacted material for a total cost of $64,414.00.  The motion was unanimously approved.

Attorney Mullins noted that Frank and Carolyn Varson was present in the audience thinking that her request regarding an easement for sewer and power for property located near the Pound High School was on the agenda.  Mullins stated that she had not placed that request on the agenda because she was waiting for further information from VDOT.  However, Appalachian Power has provided information on the power line placement which included a map and a proposed easement.  Both the sewer easement and the power line placement will require a public hearing.  The public hearing can be set for next month but the information from VDOT regarding the proposed easement for the sewer will need to be in place prior to any action from the Board.

IN RE:  AGENDA ADDITION – SET PUBLIC HEARING

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to add to the agenda, under new business, to set a public hearing to receive public comments on a proposed sewer easement and power line placement on property located near the Pound High School as requested by Frank and Carolyn Varson.  The motion was unanimously approved.

IN RE:  PUBLIC HEARING – VARSON REQUEST

A motion was made by J. H. Rivers, seconded by Ronnie Shortt, to set a public hearing for Thursday, November 14, 2013 @ 6:00 PM in the Board of Supervisors meeting room to receive public comments regarding a request from Frank and Carolyn Varson for an easement for sewer and power for property located near the Pound High School.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve budget amendments #6 & #7 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT COMMUNITY POLICY AND MANAGEMENT BOARD

Supervisor Shortt nominated Jerri Adams for reappointment to the Community Policy and Management Board for a term of four (4) years.

Supervisor Rivers made a motion that nominations cease and Jerri Adams be reappointed by acclamation.  The motion was unanimously approved.

IN RE:  APPOINTMENT PLANNING DISTRICT 1 BEHAVIORAL HEALTH SERVICES BOARD OF DIRECTORS

Supervisor Meador nominated Michael O’Donnell to the Planning District 1 Behavioral Health Services Board of Directors for a term of three (3) years.

Supervisor Shortt made a motion that nominations cease and Michael O’Donnell be appointed by acclamation.  The motion was unanimously approved.

Supervisor Meador nominated Loretta Stapleton for reappointment to the Planning District One Behavioral Health Services Board of Directors for a term of three (3) years. 

Supervisor River made a motion that nominations cease and Loretta Stapleton be reappointed by acclamation.  The motion was unanimously approved.

IN RE:  APPOINTMENT COMMUNITY CRIMINAL JUSTICE BOARD

A motion was made by Ronnie Shortt, seconded by Steve Bates, to appoint the following individuals to the Community Criminal Justice Board for a term of two (2) years:

  • The Honorable Elizabeth S. Wills – Juvenile & Domestic Judge Representative

  • The Honorable Henry A. Vanover – Circuit Court Judge Representative

  • The Honorable Richard C. Patterson – District Court Judge Representative

  • Mrs. Teresa Turner – Education Representative

  • Chief William H. Price – Chief of Police Representative

  • Mary Hanzlik – Chief Magistrate Representative

  • Sheriff David Bradley – Sheriff’s Representative

  • Roy Evans – Commonwealth Attorney Representative

  • Steve Clear – Regional Jail Representative

  • Kevin Tiller – Defense Attorney Representative

  • Sharon Alderson – Community Service Representative

The motion to appoint the individuals as listed above to the Community Criminal Justice Board was unanimously approved.

IN RE:  APPOINTENT MOUNTAIN EMPIRE COMMUNITY COLLEGE ADVISORY BOARD

A motion was made by Steve Bates, seconded by Ronnie Shortt, to appoint Teresa Adkins to fill the unexpired term of Daniel Vanover on the MECC Advisory Board.  The motion was unanimously approved.

RECESS

A brief recess was taken at 8:20 PM
The meeting reconvened at 8:30 PM

IN RE:  CLOSED SESSION

A motion was made by Ronnie Shortt, seconded by Virginia Meador, to go into closed session as permitted by the Code of Virginia per the following Code Sections:

  • Section 2.2-3711(A)(6)  Investing of public funds

      •   (A)(7)  Consultation with legal counsel

      •   (A)(1)  Personnel

The motion to go into closed session was unanimously approved.

After a lengthy closed session, a motion was made by J. H. Rivers, seconded by Steve Bates, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION CLOSED SESSION

Secretary Underwood read the certification for closed meeting.

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #              2013

(Said resolution is on file in the County Administrator’s Office)

BOARD COMMENTS

There were brief comments from Board members.

ADJOURN

There being no further business, a motion was made by Dana Kilgore, seconded by Ronnie Shortt, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                                                WISE COUNTY BOARD OF SUPERVISORS

 

 _______________________________________       _____________________________________
Shannon C. Scott, Clerk                                                                 Robert R. Adkins, Chairman

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