Board of Supervisors - September 12, 2013 Regular Meeting

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The Wise County Board of Supervisors met in a regular meeting on Thursday, September 12, 2013 at 6:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable J. H. Rivers
Honorable Robert E. Robbins, Jr.
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

ABSENT

Honorable Dana Kilgore

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Robby Robbins, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to approve the agenda as presented to include item in red.  The motion was unanimously approved.

ROADS AND HIGHWAYS

Supervisor Shortt stated that a large hole located at the cross over on the north bound lane on US 23 near the Marathon Gas Station needs repair.

Supervisor Meador asked that VDOT be notified that a speed limit sign has been torn down in East Stone Gap. 

IN RE:  DEPARTMENT OF SOCIAL SERVICES UPDATE

Michael Mullins, Director, Department of Social Services, presented an update on the services offered by the Social Services Department and voiced the urgent need for foster parents.  He also provided literature which included an updated Area Resource Guide to help obtain assistance in the prevention of abuse, neglect, or exploitation of older or disabled adults.

IN RE:  PUBLIC EXPRESSION

Walter Crouse, a resident of the Hurricane section, spoke on the following topics:

  • Use of left over money from school construction

  • Increase in property taxes

  • School enrollment

  • Cut school administrative staff

  • Regional recycling center

  • Signs at convenience centers for proper drop off for different items

Bill Bevins voiced his frustration with Comcast.  He asked that pressure be placed on Comcast’s public relations representative Russell Byrd, to honor requests of the citizens and do whatever is necessary to have WYMT placed back on Comcast’s cable system.

Mr. Bevins informed the Board that Neal Middleton, a representative of the Hazard Kentucky WYMT station, is making arrangements to be at the October Board meeting to address the Board regarding the Hazard Kentucky WYMT station and answer any questions the Board may have.

IN RE:  CONSENT AGENDA

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to approve the consent agenda as follows:

IN RE:  RESOLUTION APPROPRIATION OF GRANT FUNDS – STEPHENS SEWER EXTENSION PROJECT

Approved the resolution regarding the appropriation of grant funds for the Stephens Sewer Extension Project

RESOLUTION #38 - 2013

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION COMPLIANCE ON STEPHENS SEWER EXTENSION PROJECT

Approved the resolution for compliance on the Stephens Sewer Extension Project

RESOLUTION #39 - 2013

(Said resolution is on file in the County Administrator’s Office)

IN RE:  STEPHENS SEWER EXTENSION PROJECT

Authorized advertisement of legal notices for the Stephens Extension Project

Authorized execution of agreement between Wise County & PSA for the Stephens Sewer Extension Project

Authorized opening bank account for Stephens Sewer Extension Project Grant

IN RE:  WISE INN RESTORATION GRANT

Authorized opening bank account for the Wise Inn Restoration & Development Grant

IN RE:  APPROPRIATIONS 2ND QUARTER

Approved the 2nd quarter appropriations as presented

The motion to approve the consent agenda was unanimously approved.

IN RE:  RESOLUTION – VIRGINIA LOCAL DISABILITY PROGRAM

Finance Administrator David Cox stated that he had made a request for an extension until November 1 on the Virginia Local Disability Program, which has been approved.  Information has been received that 50 public entities in Virginia have opted out of this program with VRS.  At this point, 425 have been granted extensions, and no one has opted to stay with VRS.  There are three (3) plans available, which includes VRS.   After reviewing said plans, Mr. Cox recommended the plan that has been negotiated by VACo Risk Management.  He asked for the Board’s consideration as to whether or not they want to stay with VRS or allow him to pursue negotiating an agreement for the standard program through VACo Risk Management at .79% of covered wages for all new hires as of January 1, 2014.  The benefits of this program is that the rate would be locked in for three (3) years, and also offers some additional benefits that are not spelled out in the Code Section for the mandate.       

It was the consensus of the Board that Mr. Cox negotiate the agreement with VACo Risk Management for Board review at the October meeting, which will allow additional time to obtain further information as to those entities that have opted to stay with VRS.  

IN RE:  VIRGINIA DEPARTMENT OF HEALTH – ONSITE SEWAGE PROGRAM

A motion was made by J. H. Rivers, seconded by Ronnie Shortt, to authorize the County Administrator to execute the letter to the Virginia Department of Health regarding the privatization of direct service delivery in the on-site sewage program.  The motion was unanimously approved.

IN RE:  STEPHEN’S WALKING TRACK

County Administrator Scott explained that Claudetta Hughes, the widow of Charlie Hughes who recently passed away, has asked if there is a possibility of naming the walking track recently completed at the Stephens Community Center in memory of Charlie.  He noted that Mr. Hughes was the one individual who, for many years, encouraged the building of this walking track for the citizens to enjoy.

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve naming the walking track at the Stephens Community Center in memory of Charlie Hughes.  The motion was unanimously approved.

IN RE:  RESOLUTION DAY TO SERVE

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the resolution supporting the governors of Virginia, Maryland and West Virginia and the mayor of Washington, D. C., in their request for citizens of Wise County to participate in a Day to Serve in their communities.  The motion was unanimously approved.

RESOLUTION #40 - 2013

(Said resolution is on file in the County Administrator’s Office)

IN RE:  BUDGET AMENDMENTS

A motion was made by Virginia Meador, seconded by Steve Bates, to approve budget amendments #3 thru #5 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT LENOWISCO DISABILITY SERVICES BOARD

Supervisor Rivers noted that no appointments to the LENOWISCO Disability Services Board are needed due to a recent change in the Virginia Code, which makes this Board inactive at this time.   

IN RE:  APPOINTMENT COAL & GAS ROAD IMPROVEMENT ADVISORY COMMITTEE

J. H. Rivers nominated Donald L. Ratliff for re-appointment to the Coal & Gas Road Improvement Advisory Committee.

Ronnie Shortt made a motion that nominations cease.  The motion was unanimously approved. 

Donald L. Ratliff was nominated for re-appointment by acclamation.

IN RE:  CLOSED SESSION

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to go into closed session as permitted by the Code of Virginia as follows:

  • Section 2.2-3711 (A)(6)  Investing of public funds

  •                                 (A)(7)  Consultation with legal Counsel

  •                                 (A)(1)  Personnel

The motion was unanimously approved.

After closed session, a motion was made by Robby Robbins, seconded by J. H. Rivers, to reconvene the regular meeting.  The motion was unanimously approved.

County Administrator Scott read the certification for closed meeting.

A motion was made by J. H. Rivers, seconded by Robby Robbins, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #41 - 2013

(Said resolution is on file in the County Administrator’s  Office)

IN RE:  POSITION FOR HOUSEKEEPING/MAINTENANCE FOR JUSTICE CENTER

A motion was made by Robby Robbins, seconded by Steve Bates, to advertise for a housekeeping/maintenance position for the Justice Center.  The motion was unanimously approved.

IN RE:  SOLID WASTE MANAGEMENT PLAN (5 YEAR PLAN)

A motion was made by J. H. Rivers, seconded by Virginia Meador, to authorize the County Administration to negotiate with an engineering firm to update the County’s 5 Year Solid Waste Management Plan.   The motion was unanimously approved.

IN RE:  COMPREHENSIVE PLAN UPDATE RFP

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to authorize the Administration Team to advertisement for an RFP for a Comprehensive Plan update.  The motion was unanimously approved.

FINANCE ADMINISTRATOR’S REPORT

Finance Administrator Cox gave an update on the declining coal severance and the impact this has on the present County budget as well as the upcoming 2014 budget.

COUNTY ATTORNEY’S REPORT

Attorney Mullins gave an update on the Austin Trailhead.

COUNTY ADMINISTRATOR’S REPORT

Administrator Scott gave an update on upcoming fall events throughout the County.

BOARD COMMENTS

Board members commented on the following:

  • Support for the Food Bank

  • Citizens complaints regarding Comcast

  • Loss of coal severance

Administrator Scott was asked to prepare a resolution for the October Board meeting stating the citizens regrets for the loss of the WYMT station and their desire to have it reinstated with a copy being forwarded to Comcast.

ADJOURN

There being no further business, a motion was made by Ronnie Shortt, seconded by Fred Luntsford, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                                                   WISE COUNTY BOARD OF SUPERVISORS

 

_____________________________________          ________________________________________
Shannon C. Scott, Clerk                                                       Robert R. Adkins, Chairman

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