Board of Supervisors - July 15, 2013 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Monday, July 15, 2013 at 6:00 Pm in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-chair
Honorable Dana Kilgore
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Steve Bates
Honorable Ronald L. Shortt – members of said Board and
Shannon C. Scott – County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

ABSENT

Honorable Robert E. Robbins, Jr.
David L. Cox – Finance Administrator

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Dana Kilgore, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

Chairman Adkins noted that a resolution requesting a traffic light be placed on Route 23 at the Wise County intersection of 671 on South Fork Road has been added to the agenda, in red, for Board consideration.

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve the Agenda as presented to include the additional item listed in red.  The motion was unanimously approved.

ROADS AND HIGHWAYS

Supervisor Shortt stated that he has received a request for guardrails on Banner Straight in the South Fork section of Pound.

IN RE:  PUBLIC HEARING – E-911 ROAD NAME ADDITIONS

A public hearing was duly advertised for this date to receive citizens’ comment on the following proposed E-911 road name additions:

  • Poppy Ln – Located off Birchfield Rd In Wise

  • Pansy St – Located off Austin Hills Rd

  • Flag Hl – Located off Old Indian Creek Rd

There being no one to speak, the public hearing was closed.

IN RE:  COMCAST UPDATE

Russell Byrd, Comcast Government Affairs, provided the Board with an overview of Comcast’s ongoing efforts to provide its customers with updated programs, high-speed internet and phone provider to residential customers under the XFINITY brand, and also provides these services to businesses.  The recent upgrades include:

  • Launch of Xfinity XI Platform in East Tennessee & Southwest Virginia

  • Music Choice Channels

  • Change to Channel Line-up

  • Change to Service Tier

 He noted the following services that are now available for the children:

  • Children with reduced/or free lunches can receive internet services for $9.95 per month as long as the child is in school.  This program assists the children where the household cannot provide internet at the regular price. 

  • Comcast’s Leaders and Achievers Scholarship Program, which provides a one-time $1,000 scholarship to students who strive to, achieve their potential, who are catalysts for positive change in their community, and who serves as models to their fellow students.

Comcast Foundation announced Central High School Senior, Laura Gipe as the Wise recipient and Eastside High School Senior Erikk Banks as the Coeburn recipient of the annual Leaders and Achievers 2013 Scholarship Program

Board members voiced their complaints from their constituents which include:

  • Removal of the Kentucky station WYMT

  • Problems with Comcast boxes

  • Increased prices

  • High cost for repair service

  • Need more public relations with citizens

  • Down time for internet is too long

  • Cannot reach a person to place a needed repair or file a complaint

Each of the complaints was addressed by Mr. Byrd with notations on complaints that need further attention.

 EXTENSION AGENT INTRODUCTION

Phil Meeks introduced himself to the Board as the new Extension Agent for Wise County for Agriculture and Natural Resources as well as Site Manager for the Powell River Project.  He addressed the Board with a review of his agenda for meeting the needs of Wise County citizens.  He said in order to have a strong extension program it must have grass roots.  To meet that need, he will soon begin the process of setting up a Program Advisory Council.  This group will include individuals from different parts of the County to discuss different issues that impact agriculture and natural resources here in Wise County.  A Face Book page has been created to promote this program and its accountability.  He asked that citizens contact him with their input.

COMPREHENSIVE PLAN UPDATE

Jimmy Adkins, LENOWISCO Regional Planner, addressed the Board regarding the purpose of the Comprehensive Plan.  Virginia’s General Assembly has recognized the need for local planning and is requiring that every county, city, and town adopt a Comprehensive Plan for physical development of its territory.   The Comprehensive Plan shall be made with the purpose of guiding and accomplishing the coordinated, adjusted and harmonious development of the territory, which will in accordance with present and probable future needs and resources, promote the health, safety, and general welfare of the inhabitants.    The Comprehensive Plan should display the following characteristics:

  • Focus on physical development

  • Be long range

  • Be comprehensive

  • Be general

  • Relate clearly to physical or designed proposals to the basic policies of the plan itself

  • Consider the existing economic and  social conditions within the community

The Code of Virginia states that the Comprehensive Plan must be reviewed every five (5) years.  The process should take two (2) to four (4) months.  After that, the Wise County Planning Commission will provide the Board with a document that has been prepared for their review after which time it is to be adopted by resolution.  Mr. Adkins noted that LENOWISCO now has the 2010 census data and labor market data that was not available at the last update of the Plan.  In the transportation section of the Plan, VDOT must review and sign off on that section of the Plan.

Supervisor Kilgore stated that she felt it was critical that plans are made looking at the future of the County, especially, with the decline in coal severance.   She noted a need for a guide to enhance the growth of the County and not a plan to fill the file cabinet.   

PUBLIC EXPRESSION

Kenneth Calhoun, a resident of Day Town Road located on Guest River, came before the Board requesting assistance in cleaning out the creek  that has, over time, gotten level with the road.  During heavy rains the road becomes flooded, the residents are blocked in and one home near the creek gets flooded.  Also, the school bus runs on this road.

Coy Freeman, a resident of Day town Road, stated that his house gets flooded when the heavy rains come and the road gets impassable.  He has agreed to place all the overburden that is taken from the creek on to a piece of his property that is near the creek if the County can give some assistance to help.

Delbert Page, a resident of Day town Road, stated that the road gets blocked and his wife misses several days of work because of the flooding. 

Mr.  Maggard voiced his support for the resolution requesting the traffic light on Rt. 671.  He asked the Board to investigate the possibility of placing a traffic light on Rt 23 at the Wise County/Intersection of Rt. 630 (North Fork Road).  He said this intersection is also very dangerous.

There being no further comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to approve the consent agenda as follows:

IN RE:  RESOLUTION - EMERGENCY OPERATION PLAN

Approved the resolution on the updated Emergency Operation Plan

Attorney Mullins explained that this update of the EOP does not change the mapping.  This changes some of the requirements through the EM protocol but not for dispatch.  That is separate and still being worked on.  Meetings are being held on Fire and EMS Study.  The response plans, response zones, secondary and third call outs are being worked out and will come before the Board within sixty to ninety days.   

RESOLUTION #         2013

(Said plan is on file in the County Administrator’s Office)

IN RE:  RESOLUTION – EMERGENCY MANAGEMENT 40TH ANNIVERSARY

Approved the resolution in recognition of the Emergency Management 40th Anniversary

RESOLUTION #          2013

(Said resolution is on file in the County Administrator’s Office)

IN RE:  E-911 ROAD NAME ADDITIONS

A public hearing was held on July 15, 2013 to receive citizens’ comments on the following E-911 road names additions:

Poppy Ln – Located off Birchfield Rd in Wise
Pansy St – Located off Austin Hills Rd
Flag HI – Located off Old Indian Creek Rd

There was no opposition to the proposed names.

The motion to approve the consent agenda was unanimously approved.

IN RE:  DAYTOWN ROAD STATUS

Supervisor Shortt explained that the flooding problem on Day town Road has been ongoing for several years.  The problem has been reviewed by Corp of Engineers representative Annette Poore, representative from DMLR, and VDOT to ascertain some solution to the problem.  There are several concerns regarding the flooding of the road that includes medical needs for some of the residents and picking up school kids.  The road floods with a normal rainfall.  It was agreed, including the Corps of Engineers, that debris could be removed from the creek to control the flooding.    Mr. Shortt said he got a cost estimate of $3,500 to clean the creek.  He asked that the Board consider allowing the Administration to move forward on this project.   The portion of the creek that needs cleaning is approximately 200 ft.   Mr.  Freeman, a resident living next to the creek, has agreed to allow the use of a portion of his property to place the material once removed from the creek.   Mr. Shortt noted that the County crew is not equipped to do this type of work nor does it have the man power.  It will be necessary to contract the work. 

Attorney Mullins said this would require a reasonable procurement since the cost is only a small amount of dollars.  All work must be done from the bank with no equipment getting in the stream.  Corps of Engineer’s representative Annette Poore sent an email stating that she has reviewed the flooding problem and there would be no permits required through the Corps of Engineers.

Supervisor Shortt noted that he had spoken to Finance Administrator David Cox regarding the funds for this project and he said the money would be taken from the County’s reserve funds.

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve an amount, not to exceed $3,500.00, for removable of the debris from the creek on Day Town as noted, and to authorize the County Attorney to prepare a Construction Easement/Waiver Release for an ingress and egress over the land belonging to Coy Freeman for the purpose of disposing of debris from the stream clean-out.  The motion was unanimously approved.

IN RE:  RESOLUTION – TRAFFIC LIGHT – Rt. 23 – INTERSECTION OF RT 671 (South Fork Pound)

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve the resolution requesting a traffic light on Route 23 at the Wise County Intersection of Rt. 671 on South Fork Road.  The motion was unanimously approved.

RESOLUTION #     2013

(Said resolution is on file in the County Administrator’s Office)

Supervisor Kilgore said she felt that a similar resolution should also be adopted for the intersection of Rt. 630 on North Fork Road as mentioned by Mr. Maggard during public expression.

IN RE:  RESOLUTION-TRAFFIC LIGHT INTERSECTION OF RT 630 NORTH FORK ROAD

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to authorize the County Administrator to prepare a resolution requesting a traffic light on Route 23 at the Wise County intersection of Rt. 630 on North Fork Road.  The motion was unanimously approved.

RESOLUTION #       2013

(Said resolution is on file in the County Administrator’s Office)

IN RE:  APPOINTMENT – LENOWISCO BOARD OF DIRECTORS

A motion was made by J. H. Rivers, seconded by Virginia Meador, to appoint James A. Stone to the LENOWISCO Board of Directors as recommended by the Town of Big Stone Gap Council for a term of three (3) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – LONESOME PINE YOUTH SERVICES BOARD

A motion was made by Virginia Meador, seconded by J. H. Rivers, to re-appoint Cecilia Robinette to the Lonesome Pine Youth Services Board for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – MECC ADVISORY BOARD

A motion was made by Steve Bates, seconded by Bob Adkins, to appoint Daniel Vanover to the MECC Advisory Board for a term of four (4) years.  The motion was unanimously approved.

A motion was made by J. H. Rivers, seconded by Virginia Meador, to re-appoint Robert H. Tuck to the MECC Advisory Board for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT- MOUNTAIN EMPIRE REGIONAL BUSINESS INCUBATOR (MERBI) BOARD

A motion was made by J. H. Rivers, seconded by Virginia Meador, to re-appoint Daniel R. Rollins to the MERBI Board for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – PUBLIC SERVICE AUTHORITY

A motion was made by J. H. Rivers, seconded by Virginia Meador, to re-appoint Ralph Gilley to the PSA for a term of four (4) years.  The motion was unanimously approved.

BOARD COMMENTS

There were few comments from Board members.

ADJOURN

There being no further business, a motion was made by Dana Kilgore, seconded by Steve Bates, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                                                          WISE COUNTY BOARD OF SUPERVISORS

_________________________________________   ______________________________________

Shannon C. Scott, Clerk                                                                 Robert R. Adkins, Chairman

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