Board of Supervisors - March 14, 2013 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, March 14, 2013 @ 6:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable J. H. Rivers
Honorable Robert E. Robbins, Jr.
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

ABSENT

Honorable Dana Kilgore

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Robby Robbins, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

Chairman Adkins stated that the resolution supporting the National Heritage Designation will be removed from the agenda by request from Jack Hinshelwood, Executive Director of The Crooked Road.

Administrator Scott read the News Release stating that The Crooked Road had decided to discontinue its current pursuit of the National Heritage Designation and focus on other important programs such as traditional music education, marketing of venues, strengthening travel industry connections, and development of a branded Crooked Road radio program to name a few.

Administrator Scott asked that authorization to sign the Notice of Award for the MECC College Way Access Road be placed under the consent agenda for Board consideration.
 
A motion was made by J. H. Rivers, seconded by Steve Bates, to approve the agenda as presented to include the items in red and the addition for the MECC College Way Access Road as stated by Administrator Scott.  The motion was unanimously approved.

IN RE:  PUBLIC HEARING – NATIONAL HERITAGE DESIGNATION – CROOKED ROAD

A public hearing was duly advertised for this date to receive citizens’ comments on the proposed designation of the 19 counties, over 50 towns and communities and four (4) cities, which comprise the area known as The Crooked Road, as a National Heritage area.

There being no one to speak, the public hearing was closed.

IN RE:  PUBLIC HEARING VRA FINANCING FOR LANDFILL PHASE IVB

A public hearing was duly advertised for this date to receive citizens input concerning the intention of the Board of Supervisors to propose for passage a resolution authorizing the issuance and sale of a not to exceed $4,200,000 Solid Waste Revenue Bond for the purpose of financing construction, renovation and expansion to the County’s solid waste system and related legal, consulting and administrative fees.

Jesse Bausch, a representative of  Sands Anderson PC,  stated that the Virginia Resources Authority (VRA) has advised the County that they are willing to finance construction for the renovation and expansion of the County’s solid waste disposal system at favorable rates.  The County desires to issue a revenue bond to finance the Project, and VRA has indicated its willingness to purchase such bond from a portion of the proceeds of its Infrastructure and State Moral Obligation Revenue Bonds.  VRA has advised that the sale date of the VRA Bonds is tentatively scheduled for May 8, 2013 but may occur, subject to market conditions, at any time between April 23, 2013 and May 30, 2013.

Mr. Bausch noted that the Board has on its agenda for approval, a resolution providing for the issuance, sale and award of a Solid Waste Revenue Bond in a principal amount not to exceed $4,162,000 for financing of this project.

There being no public comments, the public hearing was closed.

PUBLIC EXPRESSION

Frank Kibler, representing LENOWISCO Planning District 1, asked the Board’s consideration of a resolution on its agenda in support of the submission of a Community Development Block Grant Application for the Stephens Sewer Line Extension.  The objective of the project is to provide benefit to low or moderate-income (LMI) persons by providing new public sewer service to a projected 67 households of which an estimated 51 will be LMI households.  The cost of the project is $1,833,000.  Two duly advertised public hearings have been held to receive citizens input on the proposed project.

IN RE:  REGIONAL JAIL EXPANSION

Lee Noble, a representative of the Southwest Virginia Regional Jail, spoke briefly on the proposed new financing for the Regional Jail expansion as requested by the Regional Jail Authority Board of which the General Assembly has approved 50% reimbursement.  Since VRA is the most economical source of bonding, he stated that approval is needed from the Board of Supervisors to authorize the execution of the resolution of support for the Jail Authority to go to VRA for that financing.  Also, the resolution addresses the refinancing of the existing debt, only if the interest rate is favorable for a substantial savings to the Jail Authority and other localities.  The immediate savings would be in FY 2014.   Should all the financing be approved, it will not be in effect until FY 2016.  

 

IN RE:  MECC ACCESS ROAD

Darrell Stapleton, representing T&L, advised the Board that bids have been received and evaluated on the MECC Access Road Project. At this point, authorization is needed from the Board to award the contract to Glass Machinery & Excavation, Inc., the successful bidder, for the bid price of $984,284.20.  Mr. Stapleton recommended that a 10% contingency be held to cover any incidentals that may occur during construction which gives a total project construction budget of $1,082,712.62.

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the award of the contract for the MECC Access Road as present.  The motion was unanimously approved.

 

IN RE:  RESOLUTION – VRA FINANCING – LANDFILL PHASE IVB

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve the resolution providing for the issuance, sale and award of a Solid Waste Revenue Bond, Series 2013,  of the County of Wise, Virginia, in a principal amount not to exceed $4,162,000 and providing for the form, details and payment for financing of the landfill phase IVB.  The motion was unanimously approved.

RESOLUTION #7- 2013

(Said resolution is on file in the County Administrator’s Office)

 

IN RE:  RESOLUTION – REGIONAL JAIL EXPANSION

A motion was made by Robby Robbins, seconded by Steve Bates, to adopt the resolution approving the execution and delivery of a support agreement or agreements with the Southwest Virginia Regional Jail Authority for the issuance by such authority of its jail facility revenue bond or bonds and jail facility grant revenue anticipation notes.  The motion was unanimously approved.

RESOLUTION #8 - 2013

(Said resolution is on file in the County Administrator’s Office)

 

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve the Consent Agenda as follows:

 

IN RE:  APPROPRIATIONS 4TH QUARTER

Approved the 4th quarter appropriations

 

IN RE:  APCo AGREEMENT – EXTENSION & AMENDMENT

Approved the execution of an amendment & extension of APCo Agreement with Wise County

 

IN RE:  FIRE & EMERGENCY MEDICAL SERVICES STUDY

Approved the study of Fire & Emergency Medical Services in Wise County.

 

IN RE:  DRUG COURT GRANT – SPECIAL REVENUE FUND

Approved the creation of a Special Revenue Fund for a Drug Court Grant that will carry over fiscal years

The motion to approve the Consent Agenda was unanimously approved.

 

IN RE:  RESOLUTION  - STEPHENS SEWER LINE EXTENSION

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution in support of Community Development Block Grant Application for the Stephens Sewer Line Extension.  The motion was unanimously approved.

RESOLUTION #9 - 2013

(Said resolution is on file in the County Administrator’s Office)

 

IN RE:  RESOLUTION SETTING PROPERTY TAX RATES

A motion was made by J.H. Rivers, seconded by Fred Luntsford, to approve the resolution for setting the property tax rate for FY 2014.  The motion was unanimously approved.

RESOLUTION #10 - 2013

(Said resolution is on file in the County Administrator’s Office)

 

IN RE:  BUDGET AMENDMENTS

A motion was made by Ronnie Shortt, seconded by Virginia Meador, to approve budget amendments #19 and #20 as presented.  The motion was unanimously approved.

 

IN RE:  APPOINTMENT –COMMUNITY POLICY AND MANAGEMENT BOARD

Fred Luntsford nominated the following individuals to the Community Policy and Management Board for a term of four (4) years:

  • Sandy O’dell – Planning District 1

  • Michael Mullins – Dept. of Social Services

  • Glenda Collins – Lonesome Pine Office on Youth

  • David Cox (re-appoint) County Finance Officer

  • Wayne McClellan (re-appoint) –Court Service Unit

J. H. Rivers made a motion that nominations cease and appointees be approved by acclamation.  Virginia Meador seconded the motion.  The motion was unanimously approved.

 

IN RE:  APPOINTMENT – RECREATIONAL AUTHORITY

A motion was made by Steve Bates, seconded by Bob Adkins, to re-appoint Robin Dotson to the Recreational Authority for a term of four (4) years.  The motion was unanimously approved.

 

IN RE:  APPOINTMENT-APPALACHIAN COMMUNITY ACTION & DEVELOPMENT AGENCY

A motion was made by J. H. Rivers, seconded by Fred Luntsford, to table this request until the April meeting.  The motion was unanimously approved.

 

BREAK

The Board took a break at 6:45 PM

The meeting reconvened at 6:55 PM

 

IN RE:  CLOSED SESSION

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to go into closed session per the following Code Sections as permitted by the Code of Virginia:

  • Section 2.2-3711(A)(6)  Investing of public funds

  •                            (A)(7)  Consultation with legal counsel

  •                            (A)(1)  Personnel

After a lengthy closed session, a motion was made by Ronnie Shortt, seconded by Robby Robbins, to reconvene the regular meeting.  The motion was unanimously approved.

 

IN RE:  RESOLUTION – CLOSED SESSION

Secretary Underwood read the certification for closed meeting.

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #11 - 2013

(Said resolution is on file in the County Administrator’s Office)

 

IN RE:  COURTHOUSE PARKING LOT – RETAINER WALL CONTRACT

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to authorize the County Administrator to sign and award the parking lot retainer wall contract after review by County Attorney.  The motion was unanimously approved.

 

BOARD COMMENTS

There were brief comments from Board members.

 

IN RE:  RECESS

A motion was made by J. H. Rivers, seconded by Virginia Meador, to recess the meeting until Thursday, March 28, 2013 @ 5:00 PM.  The motion was unanimously approved.

 

ATTEST:                                                                       WISE COUNTY BOARD OF SUPERVISORS

 

______________________________________        ___________________________________

Shannon C. Scott, Clerk                                               Robert R. Adkins, Chairman

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