Board of Supervisors - February 14, 2013 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, February 14, 2013 at 6:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore
Honorable Robert E. Robbins, Jr.
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Steve Bates
Honorable Ronald L. Shortt – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Cliff Bowman, Pastor, Stephens Church of God in Wise, led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Ronnie Shortt, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Robby Robbins, seconded by J. H. Rivers, to approve the agenda as presented to include additional items noted in red.  The motion was unanimously approved.

ROAD AND HIGHWAYS

None

IN RE:  PUBLIC HEARING – REZONING IN ESSERVILLE

A public hearing was duly advertised for this date to receive citizens’ comments on a request to rezone several properties located in the Esserville section of Norton/Wise near the Norton Commons Shopping Center and the new Central High School site for the purpose of selling the properties for commercial uses.

There being no public comments the public hearing was closed.

IN RE:  PUBLIC HEARING – STORM WATER ORDINANCE

Attorney Karen Mullins advised the Board that the public hearing on the proposed Storm Water Ordinance was cancelled because she was notified by DCR that they would ask that the County consider doing a joint Erosion Sediment Control and Storm Water Ordinance.  The expiration date has been extended for 12 months, which will allow a new draft to be prepared for Board consideration at a later date.

IN RE:  NASA DEVELOP

The Air Quality Team of NASA DEVELOP provided the Board with a power point presentation on the coal burning power plants in our area and the effect these plants have on the air quality, the environment and the health of our citizens.

IN RE:  MECC ACTIVITES UPDATE

Donna Stanley, representing MECC, addressed the Board with a review of the capital improvements that are ongoing at MECC.  She reviewed the student enrollment activities and the classes that are being offered to better prepare the students for their future endeavors.

Ms. Stanley said the mission of MECC is to provide quality higher education, workforce training programs and services that are financially and geographically accessible to meet individual, business, and community needs.

IN RE:  PRO-ART UPDATE

Bonnie Elosser, Executive Director for Pro-Art, briefed the Board on the 35 performances that have been provided to our area and the overwhelming response to each one.   Free Cultural Arts Programs are provided for students enrolled at UVA-Wise, MECC, Wise County, Dickenson County and the City of Norton public schools.  The Pro-Art Organization and its programs create jobs,  general revenue and tax dollars that help sustain its communities.

Ms. Elosser stated that Pro-Art, like other organizations, has lost state funding due to the downturn in the economy.  She voiced her appreciation to the Board for its support in years past, and asked that Pro-Art be considered for level funding in the upcoming budget for FY 14.

PUBLIC EXPRESSION

Walter Crouse addressed the Board with the following:

  • Budget cuts for the Schools

  • Build a recycling center

  • Gas prices

  • Roadside littering

  • Government wasteful  spending

  • Control spending on remodeling Justice Center

Skip Skinner, Executive Director for LENOWISCO, provided the Board with an overview on the return on local Government investment in LENOWISCO 2008 – 2013.  For every $1 Wise County invested in LENOWISCO (2008-2013) it received in return: $5.94 of direct funding and $65.29 of in-direct funding assistance.  These figures represent approximately 1,090 new or improved water / wastewater connections through the County.  Other LENOWISCO benefits to Wise County include:

  • Assistance with 2010 Census Redistricting Map updates

  • Assistance with numerous environmental reviews associated with public infrastructure projects

  • Assistance to various towns in Wise County through the Comprehensive Plan update process

  • Coordination between various local, state and federal agencies on a wide range of transportation, infrastructure, funding and long-term planning needs and issues

Mr. Skinner thanked the Board for its past assistance and looks forward to working with Wise County in its endeavors to move Wise County forward.

There being no further comments, the public expression period was closed.

CONSENT AGENDA

A motion was made by Dana Kilgore, seconded by Steve Bates, to approve the consent agenda as follows:

IN RE:  TREASURER – DESTROY PAID TAX TICKETS

Authorized the treasurer to destroy the following paid tax tickets:

  • Personal Property           January 2005 – December 2007

  • Real Estate                     January 2005 – December 2007

IN RE:  AUDIT SERVICES RFP

Approved advertisement for RFP for County Audit services

The motion to approve the consent agenda was unanimously approved.

IN RE:  LANDFILL UPDATE

Bill King, representing T&L, provided the Board with an update on the Solid Waste Management Program for Wise County on the Phase IVB landfill expansion.  The compaction study has been completed and the projected life expectancy for Phase IVB is now projected at 15 years and five months.  This is a 3 ½ year increase from the original projection.  The reason for this increase is due to the operational efficiency of compaction and the efficient covering operations under the direction of Superintendent of Public Works Jackie Darter.  That increase in life expectancy has two (2) positive impacts for Wise County:  (1)  It extends the term of the upcoming bond for Phase IVB and (2) it prolongs the need to construct Phase V.

Mr. King has been working with Finance Administrator Cox regarding the VRA funding application, which has been sent to VRA.  A conference call is scheduled for Friday to review the application.

The project schedule was reviewed.

Mr. King stated that In order to proceed with the development of the bid documents as well as the bid phase, an amendment #6 to the Engineering Agreement between Wise County and Thompson & Litton for the IVB landfill expansion has been submitted to the Board for consideration.  The bid document development cost is $7,500 and bid phase services are $12,000. He noted that these amounts are well within the VRA budget that has been established.  

Construction is scheduled to begin in May and proceed into June.  The landfill expansion must be completed and ready by January 2014. 

Mr. King stated that it is time to submit the 2012 Groundwater Monitoring Report for the Blackwood Landfill site to DEQ in accordance with applicable Solid Waste Management Regulations.  T&L will provide this work under their existing Agreement and Amendment #1 that was approved by the Board in 2009.

It is T&L’s understanding that groundwater sampling, elevation monitoring and chemical laboratory analytical testing will be performed by EMI and the data will be provided to T&L for analysis and reporting.

 He reviewed the scope of services as stated under the proposed agreement for a lump sum fee of $5,520.00.

Regarding the Appalachia Landfill site, there has been a request to terminate the Post Closure Care Program.  Wise County is now eligible to make a petition to DEQ to terminate the Post Closure Care activities at the Appalachia Landfill.  T&L’s work on this petition is well underway with assistance from all parties involved.  The report should be finished in the spring to accompany the petition to DEQ

Regarding the CNW / Wise County Sludge Drying and Septage Handling Project,  T&L did make experimental practices application to DMME, and approval of that application would enable CNW to construct that facility on the eastern side of the high wall.  In this project, there are many positive impacts on the environment and Wise County.  But for Wise County, it would have a significant reduction in the reclamation obligations on that part of the landfill.  This is pending a response from DMME.  DEQ has offered funding for this project in form of a low interest loan.
 
After further discussion, a motion was made by Fred Luntsford, seconded by Ronnie Shortt, to authorize the execution of the following agreements as noted by Mr. King:

  • Preparation of the Annual 2012 Groundwater Monitoring Report

  • Amendment Number 6 to Owner-Engineer Agreement

The motion was unanimously approved.

IN RE:  POUND HIGH SCHOOL UPDATE

Attorney Mullins stated that she has spoken to the Town of Pound’s Town Manager Jane Bennett regarding the use of the Pound High School facility and is also talking with AEP trying to determine the power usage on the different  buildings located on the property.  The power bill at this time is $1600 per month.  The condition of the high school building is being evaluated as to whether or not it is suitable for use.  She asked that the Board approve an appraisal for the fair market rental value of the house located on the school property that has been rented.  Ms. Mullins noted that a User Agreement has been drafted for those wanting to use the school facility at this point in time.   Other issues with the property and buildings located on the property are being evaluated at this time.

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to obtain an appraisal for the value of the house located on the school property and the fair market rental value of said house.  The motion was unanimously approved.

IN RE:  PUBLIC  HEARING – VRA FINANCING-LANDFILL PHASE IVB

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to set a public hearing on Thursday, March 14, 2013 @ 6:00 PM on VRA financing for Landfill Phase IVB.  The motion was unanimously approved.

IN RE:  REZONING – PROPERTIES IN ESSERVILLE

A public hearing was held on February 14, 2013 to receive citizens input regarding a request to rezone several properties located in the Esserville section of Norton/Wise near the Norton Commons Shopping Center and the new Central High School site for the purpose of selling the properties for commercial uses.  There were no public comments at the public hearing.

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to approve the rezoning request to rezone several properties located in the Esserville section of Norton/Wise as stated.  The motion was unanimously approved.

IN RE:  APPLACHIAN COMMUNITY ACTION AGENCY – LETTER OF SUPPORT

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve a Letter of Support for the Appalachian Community Action Agency to continue its Indoor Plumbing Program (IPR) services to Wise County citizens.  The motion was unanimously approved.

BUDGET WORKSHOP

Finance Administrator Cox stated that expenditures are being received and cuts are being made by County departments as the Board had requested.  He asked that the Board consider holding a budget workshop sometime in mid March to review the proposed FY 2014 budget. 

After discussion, a motion was made by Robby Robbins, seconded by Steve Bates, to hold a Budget Workshop Meeting on Thursday, March 28, 2013 at 5:00 PM to discuss the upcoming FY 2014 budget.  The motion was unanimously approved.

IN RE:  RESOLUTION OF SUPPORT

A motion was made by Fred Luntsford, seconded by Robby Robbins, to approve the resolution supporting the vision and goals of the Clinch River Valley Initiative to enhance the lives of our citizens through increased economic, educational, and conservation opportunities.  The motion was unanimously approved.

RESOLUTION #  5- 2013.

(Said resolution is on file in the County Administrator’s Office)

IN RE:  CROOKED ROAD - NATIONAL HERITAGE DESIGNATION

Administrator Scott advised the Board that due to the many calls he has received regarding the proposed National Heritage Designation, he would suspect that there could be a number of people attending this public hearing to give their input.  He suggested that perhaps the Board would want to set the public hearing on a date other than the Board meeting date to allow more time for agenda items.  He explained that this is an important issue for Southwest Virginia and the County. 

Supervisor Shortt recommended that there be no presentation at the Board meeting on March 14 to allow more time for the Board to hear input from the public on this important item.

After further discussion, a motion was made by Fred Luntsford, seconded by Robby Robbins, to set a public hearing on March 14, 2013 @ 6:00 PM to receive citizens’ input on the proposed designation of the 19 counties, 50 towns and communities and four cities, which comprise the area known as The Crooked Road as a National Heritage area.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve budget amendments #13 thru #18 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT – SOCIAL SERVICES BOARD

A motion was made by J. H. Rivers, seconded by Virginia Meador, to re-appoint Charles Miller to the Social Services Board for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – LONESOME PINE YOUTH SERVICES BOARD

Virginia Meador nominated Sydney Skinner for re-appointment to the Lonesome Pine Youth Services Board.

Fred Luntsford made a motion that nominations cease and Sydney Skinner be re- appointed by acclamation.  J. H. Rivers seconded the motion.  The motion was unanimously approved.

Sydney Skinner was re-appointed for a term to end upon her date of graduation from high school.

RECESS

A recess was taken at 7:25 PM
The meeting reconvened at 7:30 PM

IN RE:  CLOSED SESSION

A motion was made by Ronnie Shortt, seconded by Virginia Meador, to go into closed as permitted by the Code of Virginia per the following Code Sections:

  • Section 2.2-3711(A)(6)  Investing of public funds
                             (A)(7)  Consultation with legal counsel
                             (A)(1)  Personnel

The motion was unanimously approved.

After closed session, a motion was made by Robby Robbins, seconded by Virginia Meador, to reconvene the meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION - CLOSED SESSION

Secretary Underwood read the certification for closed meeting.

A motion was made by J. H. Rivers, seconded by Ronnie Shortt, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION # 6- 2013

(Said resolution is on file in the County Administrator’s Office)

IN RE:  LANDFILL – PURCHASE OF EXCAVATOR

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to proceed with the procurement of a piece of equipment that is needed at the landfill in purchasing and trading of an excavator.  The motion was unanimously approved.

ADJOURN

A motion was made by J. H. Rivers, seconded by Robby Robbins, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                                                                          WISE COUNTY BOARD OF SUPERVISORS

 

 _____________________________________                            ______________________________________
Shannon C. Scott, Clerk                                                                 Robert R. Adkins, Chairman

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