Board of Supervisors - January 10, 2013 Regular Meeting

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The Wise County Board of Supervisors met  in a regular meeting on Thursday, January 10, 2013 at 6:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore
Honorable Robert E. Robbins, Jr.
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Randy Carter, Pastor Pyles Memorial Freewill Baptist Church in Pound led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Ronnie Shortt, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Robby Robbins, seconded by Steve Bates, to approve the agenda as presented to include the additions noted in red.  The motion was unanimously approved.

ROADS AND HIGHWAYS

None

IN RE:  PUBLIC HEARING – E-911 ROAD NAME ADDITIONS

A public hearing was duly advertised for this date to receive citizens’ comments regarding three (3) E-911 road name additions as follows:

  • Chaparral Rd – Located off Rocky fork Rd in Wise

  • Mabe Estates Dr – Located off E 19th St N in big Stone Gap

  • Whisper Oak Ln – Located off Artesian Well Hollow Rd in Big Stone Gap.

There being no public comments, the public hearing was closed.

IN RE:  UNITED WAY UPDATE

Marilyn Maxwell, representing the United Way, introduced Margaret Sturgill, a volunteer for United Way and Dan Minahan, Chairman.

Mr. Minahan stated that the United Way fundraising campaign is underway with a goal of $80,000.

The overall program goals of United Way are strengthening families, enhancing senior independence, investing in children and youth, caring for people in crisis, building self-sufficiency and improving health and wellness.

The United Way of Wise County provides partial funding for ten (10) non-profit agencies in our community.  During these very hard and unpredictable economic times, United Way funding is crucial in the provision of services to many needy individuals in our area.  Mr. Minahan stressed that every cent raised by United Way will be used to fund these ten (10) members agencies to provide critical, life saving services to people in need in Wise County and the City of Norton.  This is a volunteer organization and no funds raised in the campaign are used for any other expenses.

He noted that at this point in time, they are struggling to meet the needs and any assistance from the Board would be appreciated.

IN RE:  MEOC UPDATE

Michael Wampler, MEOC Director, stated that one of the main missions of MEOC is to provide support services to enable individuals to remain in home safely.  He gave an update on the services that were provided last year which included meals on wheels, in-home services, transportation, and emergency fuel assistance with 45% of all these services being in Wise County.  At the present time, there are 106 individuals enrolled in the PACE Program.  There are also services for individuals of all ages including children.  He noted that there are continuous requests for services but the decrease in funding has made it difficult to meet those requests. 

Marilyn Maxwell gave the Board an update on the impact of the 2010 census on the Area Agencies on Aging in Virginia.  The money that comes from Federal Government thru the Older Americans Act and also the Virginia General Assembly money and special appropriations that is distributed through the Virginia Dept. of the Aging, is based on a funding formula.  In the 2010 census, there was an increase in the elderly population statewide.  The funding formula at the Virginia Dept. of Aging is based primarily on population.  If the new census figures had been implemented, there would have been tremendous increases.   However, the big winners across the state were some areas in northern Virginia.  They agreed to a “Hold Harmless”, which meant that they would hold everybody where they were and it would take some additional funding from the General Assembly to do that.  Thankfully, they were willing to not destroy approximately one half of the Area Agency on Aging in Virginia.  She also noted that there will never be an increase in the federal or state funding for MEOC because it will take a tremendous amount of dollars to compensate those who are winners.  MEOC, even though it is very divisively funded, the foundation, the infrastructure, comes from a piece of legislation called the Older Americans Act.  She asked that Wise County always support the Older Americans Act to keep that infrastructure.

IN RE:  CHILDREN ADVOCACY CENTER CHALLENGE GRANT

On another matter, Ms. Maxwell stated that the Julie Christopher and Marge Connelly Foundation have issued a $25,000 Challenge Grant to MEOC to support work of the Children’s Advocacy Center.  To date, $15,000 has been raised toward that Challenge Grant, which has a deadline of January 31, 2013.  She explained that the goal of the Advocacy Center is to prevent child abuse and to intervene effectively when abuse occurs so that children are not victimized by the systems designed to protect them.  The bad news is that a Children’s Advocacy Center is needed because the numbers of abuse is growing weekly.  Any assistance the Board could give toward this grant would be appreciated.  

 Janie Dockery, Director of Children’s Services, stated that last year was a record year for the number of services that were provided and the number of families and children that were served.  The service area is Wise County, Scott County, Lee County and the City of Norton.  Wise County has about 55-60% of the children served.  The Center is a place the children can come to and feel safe.  There is a team that works together to help reduce the trauma of the abuse that the children have endured.  She asked the Board to look favorably on this request for much needed finances to keep the Center open.  

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the consent agenda as follows:

IN RE:  STORM WATER ORDINANCE – SET PUBLIC HEARING

Set public hearing (February 14, 2013 @ 6:00 PM) on a proposed Storm Water Ordinance

IN RE:  REFUND – COMMISSIONER OF REVENUE

Approved a refund in the amount of $3,283.20 to Equitable Production Company for a gas well assessed in error as requested by the Commissioner of Revenue

IN RE:  RESOLUTION HONORING MARILYN MAXWELL

Adopted the resolution honoring Marilyn Maxwell for her many accomplishments as Director of MEOC and the benefits that have been reaped by our citizens from her dedication and passion to provide the best services possible for those in need.

RESOLUTION # 1 -2013

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION RECOGNIZING CENTRAL HIGH SCHOOL DRAMA TEAM

Adopted the resolution recognizing the accomplishment and recognition the Central High School Drama Team has brought to Wise County by being placed first at both its district and regional competitions while performing its selection of “Stroke Static”.

RESOLUTION #2-2013

(Said resolution is on file in the County Administrator’s Office)

IN RE:  REZONING – SET PUBLIC HEARING

Set a public hearing (February 14, 2013 @ 6:00 PM) on a rezoning request Esserville section of Norton/Wise near Norton Commons Shopping Center

IN RE:  CIP FINANCING 2013

Authorized County Administration to execute lease purchase financing for 2013 CIP Plan

The motion to approve the consent agenda was unanimously approved.

IN RE:  MARILYN MAXWELL

Marilyn Maxwell came before the Board to receive a resolution honoring her for her role in establishing Mountain Empire Older Citizens facility in Wise County and her dedication to fulfill the mission of MEOC in providing services for the needs of our citizens and in the process creating much needed jobs for this area.

IN RE:  CENTRAL HIGH SCHOOL DRAMA TEAM

Jan Thompson and the Central High School Drama Team came before the Board to receive their resolution recognizing them for winning the 1-A State of Virginia State Championship on December 4, 2012 in Charlottesville while performing against 7 other Virginia high Schools and for winning first place in both its district and regional competitions in their performance of “Stroke Static” as written by Lindsay Price.

IN RE:  CROOKED ROAD NATIONAL HERITAGE

Jack Hinshelwood, Director of Crooked Road, came before the Board with information regarding the proposed designation of a Crooked Road National Heritage Area.  Its mission is to support economic development through preserving, and promoting the region’s nationally significant musical heritage.  The Crooked Road has become a vitally important part of efforts to enhance the quality of life in Southwest Virginia and to strengthen the region’s creative economy.  This designation would greatly benefit all of Southwest Virginia by making the Crooked Road eligible for possible federal funding to continue its mission.  

The private property rights, which seem to be a concern of property owners, were discussed. 

Mr. Hinshelwood provided a brief review on the impact the After School Program has had on the children in this area and their eagerness to learn our region’s musical heritage.

IN RE:  PUBLIC EXPRESSION

Walter Crouse, a resident of the Hurricane area, addressed the Board as follows:

  • Congratulated the Central High School Drama Team

  • Do away with SOL’s and “No Child Left Behind”

  • Obama’s coal mission

  • No more funds for new schools

  • Build Recycling Center to create revenue

  • Stop littering highways

  • Agenda 21 Socialism

There being no further comments, public expression was closed.

IN RE:  POUND HIGH SCHOOL TRANSFER

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to table discussion on the Pound High School transfer until February.  The motion was unanimously approved.

Attorney Mullins noted that she would follow up with Dr. Perry on the tenant renting the house located on the Pound High School property.

IN RE:  SANDY RIDGE RESCUE SQUAD

Matt Slemp, Captain of the Sandy Ridge Rescue Squad, came before the Board requesting financial assistance to assist with payments on their recent vehicle purchase since donations have dropped during the downturn in the economy and their revenue recovery efforts have been slow.

He explained the number of calls that the Sandy Ridge Rescue Squad make and their attempts to do their best to provide the best level of emergency pre-hospital care possible while covering two counties and responding to a large mutual aid area.

After further discussion, a motion was made by Ronnie Shortt, seconded by Steve Bates, to appropriate $10,000 to the Sandy Ridge Rescue Squad to assist with the payments on the ambulance as noted by Mr. Slemp.   The motion was unanimously approved.

It was noted that the Board needs to review the different structures of the rescue squads in the upcoming budget process.

IN RE:  BUDGET AMENDMENTS

A motion was made by Ronnie Shortt, seconded by Dana Kilgore to approve budget amendments #12 & #13 as presented.  The motion was unanimously approved.

RECESS

The Board took a recess at 7:55 PM
The meeting reconvened at 8:05 PM

IN RE:  E-911 ROAD NAME ADDITIONS

A public hearing was held on January 10, 2013 to receive citizens’ comments regarding the proposed E-911 road names:  Chaparral Rd; Mabe Estates Dr., and Whisper Oak Ln.

There was no public opposition to the proposed names.

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to approve the E-911 road names as presented.  The motion was unanimously approved.

IN RE:  COAL SEVERANCE – 2013 BUDGET

Finance Administrator David Cox stated that at the present time he is forecasting a $1.4M short fall in coal severance in the general fund portion of the 2012 budget.  Sales tax held for the County is to be approximately $120,000 short.  He said he would update the Board about the middle of the year regarding the upcoming 2014 budget, that will give the Board an opportunity to have some input on the current budget as to whether or not there needs to be some spending cuts implemented.  Mr. Cox said that there is about a 40% reduction in collections from 2012 to 2013.

Supervisor Kilgore said that it is the Board’s responsibility to amend the budget and remove that $1.4M out of coal severance.  The Board must decide the best place to get that $1.4M.  This amount will have to come out of fund balance or expenditures will need to be reduced or a combination of both to meet this short fall.
 
Mr. Cox suggested that perhaps the Board could pencil in a budget planning workshop sometime soon to discuss this year’s budget and find a solution to address this short fall.  He said it would take him a couple of weeks to speak with the Constitutional Officers regarding their budgets to have figures available for the Board to review.

After discussing a possible date for a recessed meeting, it was agreed that Monday, January 28, 2013 @ 5:00 PM would be the best time for everyone to meet and discuss more thoroughly this short fall.

IN RE:  APPOINTMENT LONESOME PINE YOUTH SERVICES BOARD

A motion was made by Dana Kilgore, seconded by Bob Adkins, to appoint Denward “Deno” Johnson to the Lonesome Pine Youth Services Board for a term of four (4) years.  The motion was unanimously approved.

A motion was made by Steve Bates, seconded by Ronnie Shortt, to re-appoint Teresa Adkins to the Lonesome Pine Youth Services Board for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT IDA

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to re-appoint Shelly Logan to the Industrial Development Authority for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT PSA

A motion was made by Bob Adkins, seconded by Steve Bates, to re-appoint Danny G. Mullins to the Public Service Authority for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT PLANNING COMMISSION

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to re-appoint Wayne Leftwich to the Wise County Planning Commission for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT ROUNDTABLE EXECUTIVE BOARD

J. H. Rivers nominated Robby Robbins to the Roundtable Executive Board.

Virginia Meador made a motion that nominations cease.  The motion was unanimously approved.

Robby Robbins was appointed by acclamation.

IN RE:  APPOINTMENT SOCIAL SERVICES BOARD

A motion was made by Steve Bates, seconded by Bob Adkins, to re-appoint Danny Stallard to the Social Services Board for a term of four (4) years.  The motion was unanimously approved.

IN RE:  CLOSED SESSION

A motion was made by Virginia Meador, seconded by Robby Robbins, to go into closed session as permitted by the Code of Virginia per the following Code Sections:

  • Section 2.2-3711(A)(1)  Personnel

  •                               (A)(6)  Investing of public funds

  •                               (A)(7)  Consultation with legal counsel

 

The motion was unanimously approved.

After a lengthy closed session, a motion was made by Dana Kilgore, seconded by Robby Robbins, to reconvene the regular meeting.  The motion was unanimously approved.

Secretary Underwood read the certification for closed meeting.

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #3-2013

(Said resolution is on file in the County Administrator’s Office)

IN RE:  JUSTICE CENTER

A motion was made by J. H. Rivers, seconded by Robby Robbins, to authorize the IDA to proceed with negotiations for the contract to build-out the Justice Center and to authorize the County Administration to refinance and renegotiate the Lease Agreement.    The motion was unanimously approved.

IN RE:  LOBBYIST FOR RICHMOND

 A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to approve an amount not to exceed $10,000 for sharing in the expense with the other counties for a lobbyist for the Coal & Gas Severance Tax issues that may be discussed in the upcoming General Assembly session in Richmond.  The motion was unanimously approved.

IN RE:  CHILDREN’S  ADVOCACY CENTER

The Board discussed the request from MEOC  Director Michael Wampler for financial assistance in matching the $25,000 Challenge Grant being offered to MEOC to support the valuable work of the Children’s Advocacy Center.  Finance Administrator Cox stated that he had some funds remaining in the discretionary line item that could be used to assist with this request.  He recommended $5,000.

It was noted that other entities are also being asked for assistance that could decrease the amount needed to make the match.  

After discussion, a motion was made by Robby Robbins, seconded by Steve Bates, to approve an amount up to $5,000 if needed to match this Challenge.  The motion was unanimously approved.

BOARD COMMENTS

There were few comments from Board members.

RECESS

 A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to recess the meeting until Monday, January 28, 2013 at 5:00 PM in the Board of Supervisors meeting room.  The motion was unanimously approved.

ATTEST:                                                                             WISE COUNTY BOARD OF SUPERVISORS

 

 ___________________________________                  ______________________________________
Shannon C. Scott, Clerk                                                                 Robert R. Adkins, Chairman

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