Board of Supervisors - September 13, 2012 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, September 13, 2012 @ 6:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore
Honorable Robert E. Robbins, Jr.
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Robin Sturgill, Pastor Spirit of Life Fellowship in Wise, led in prayer.

MINUTES

It was noted that two (2) new items had been added to the agenda.

A motion was made by Virginia Meador, seconded by Steve Bates, to approve the agenda as presented to include the two (2) additions.  The motion was unanimously approved.

ROADS AND HIGHWAYS

Administrator Scott advised the Board that VDOT will be placing a “Children at Play” sign on North Reservoir Road in Wise per Supervisor Kilgore’s request.  Per Supervisor Rivers request for an update on a solution for fog, VDOT sent word that lights are being installed on Intersection 23 & Rt. 610 no later than early October.

IN RE:  PUBLIC HEARING – E-911 ROAD NAME ADDITION

A public hearing was duly advertised for this date to receive citizens’ comments on a proposed E911 road name addition. 

There being no public comments, the public hearing was closed.

IN RE:  PUBLIC HEARING – COUNTY FY 2012/13 BUDGET AMENDMENT

A public hearing was duly advertised for this date to receive public comments on a proposed change to Wise County’s FY 2012/13 budget that totals an amount greater than 1% of the adopted FY 2012/13 budget, which is due to a request from the Wise County School Board for an additional $900,000 for the Eastside High School Project.

Ted Tate, a resident of East Stone Gap, opposed the $900,000 increase.

Loretta Mays, Coeburn Town Manager, and Jess Powers, Mayor Town of Coeburn, presented a resolution adopted by the Coeburn Town Counsel supporting the funding for Eastside High School.

Harold Greear voiced his concern for the downturn in the economy and he felt the school was not spending its money wisely.

Jeff Kiser, member Coeburn Town Counsel, voiced his support for the $900,000 increase.

Courtney Kilgore, Suzie Atwood, Bill Bevins, Leann Hill, and Monica Light voiced their support for the $900,000 increase.

There being no further comments, the public hearing was closed.

PUBLIC EXPRESSION

Harold Greear, a resident of Pound, spoke on the following:

  • Wise Inn

  • Economic Development

  • Coalfield Expressway

  • School enrollment

There being no further comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Robby Robbins, seconded by Virginia Meador, to approve the consent agenda as follows:

IN RE:  E911 ROAD NAME ADDITION

Set a public hearing (October 11, 2012 @ 6:00 PM) on a proposed E911 road name addition

IN RE:  APPROPRIATION OF SHERIFF FUNDS

Finance Administrator Cox explained that there are several special sheriff funds designated in the Virginia Sheriffs’ Accounting that must be used for the betterment of the respective Sheriff’s Department and Courthouse security.  The intent was to include this in the annual budget for FY 2013 but was inadvertently left out.

Appropriated Sheriff Funds in the amount of $100,000

The motion to approve the consent agenda was unanimously approved.

IN RE:  TACOMA COMMUNITY CENTER DEED

A motion was made by Dana Kilgore, seconded by Steve Bates, to accept the deed between the Tacoma School Community Center, Inc and the County of Wise as prepared and presented by the County Attorney.  The motion was unanimously approved.

IN RE:  APPALACHIA LANDFILL TERMINATION OF POST CLOSURE PERIOD

Bill King, representing Thompson & Litton, Inc, explained that DEQ has indicated that Wise County is now eligible for the submission of a request to terminate Post Closure Care activities at the closed Appalachia Landfill.  Thompson & Litton has met with DEQ and reviewed the Solid Waste Permitting Submission Instruction #20, which includes the requirements that must be addressed with the development of evaluations for termination of Post Closure Care activities at closed landfills.  T&L will provide overall project management and coordination, engineering, and surveying services in conjunction with Marshall Miller & Associates and Tuck Mapping Solutions.  Marshall Miller & Associates will provide technical assistance on the required groundwater and gas evaluations and Tuck Mapping will assist with aerial mapping services.

Mr. King reviewed the scope of services to be provided for a total cost of $29,950.00.  

After discussion, a motion was made by J. H. Rivers, seconded by Robby Robbins, to authorize Thompson & Litton to submit to DEQ, on behalf of Wise County, a Termination of Post Closure Activity Evaluation of the Appalachia Landfill with the applicable provisions set forth by DEQ.  The motion was unanimously approved.

IN RE:  RESOLUTION AMENDING 2012/13 SECONDARY SIX YEAR IMPROVEMENT PLAN

After reviewing the proposed resolution amending the 2012/13 Six Year Improvement Plan, a motion was made by Robby Robbins, seconded by Virginia Meador, to table the resolution for further information regarding the project numbers.  The motion was unanimously approved.

IN RE:  RESOLUTION OF RECOGNITION NORTON COMMUNITY HOSPITAL

Stacey Ely, Director of Government Relations for Mountain States Health Alliance for the Virginia hospitals, stated that Mountain States Health Alliance has just been recognized nationally for its quality.  The National Quality Forum is a non profit organization and it recognizes health care organizations across the country to improve health care.  The focus on this year’s award was on patient center care.  Mountain States Health Alliance is the first organization in Tennessee to receive the award and the second organization in the Commonwealth of Virginia to receive this award. 

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve the resolution honoring the achievement by Mountain states Health Alliance in being named the 2012 National Quality Healthcare Award recipient.  The motion was unanimously approved. 

RESOLUTION #                2012

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION ISSUANCE OF WISE COUNTY INDUSTRIAL REVENUE BONDS

Mark Leonard, Administrator of Norton Community Hospital, along with Steve Sawyer, Chief Financial Officer, and Robert Leonard who is a member of the Board of Trustees at Norton Community Hospital, asked the Board’s support of the resolution for endorsing a Wise County IDA bond issuance to fulfill a multi-year mass facility plan that they are in the process of embarking upon at Norton Community Hospital.  This particular bond issuance would be for $11M.  Under the tax exempt bond financing, the borrower has all obligations for repayment.  The Wise County IDA nor Wise County has any obligation for repayment.  Norton Community Hospital and Mountain States Health Alliance have all responsibility and all liability for repayment.  This particular bond issuance would be used in support of the mass-facility plan. Mr. Leonard stated that they would be working closely with T&L the firm that has been selected as the architect to guide them thru this master plan.  He gave a brief overview of the project and the benefits he feels this endeavor will bring to this area.

When asked about employment, Mr. Leonard noted that at this time it would be impossible to state how many people will be employed.  After 90 days into the project planning stage, an estimate of employment could be given.  However, they are recruiting for additional physicians and support staff.

After discussion, a motion was made by Robby Robbins, seconded by Dana Kilgore, to approve the resolution approving the issuance of Wise County Industrial Revenue Bonds as requested by Norton Community Hospital and Mountain States Health Alliance for the principal amount of $11,000,000 for the financing or refinancing of the improvements and additions to the Norton Community Hospital Facility.

Aye-    Dana Kilgore               Nay-    Virginia Meador
            Robby Robbins           
            J. H. Rivers
            Ronnie Shortt
            Steve Bates
            Fred Luntsford
            Bob Adkins

Motion carried.

RESOLUTION #                           2012

(Said resolution is on file in the County Administrator’s Office)

IN RE:  PUMP & HAUL HIGHLAND DEVELOPMENT

A motion was made by Robby Robbins, seconded by Dana Kilgore, to approve the commitment of funding up to $20,000 for reimbursement to Highlands Development for costs, if incurred, related to the pump and haul system if a public sewer is not available upon the completion of the new office building located in the Stephens area.  The motion was unanimously approved.

IN RE:  RESCUE SQUADS COMMUNICATION – GRANT APPLICATION

Staring January 1, 2013, the communication radios used by the rescue squads must be P25 compliant or “narrow banded.”  Current radios are not compatible and will need to be replaced.  The Rescue Squad Assistance Fund has given priority to grants that purchase P25 compliant equipment.  The application deadline is September 17.

A motion was made Robby Robbins, seconded by Ronnie Shortt, to authorize the submission of a grant application to the EMS Council on behalf of the rescue squads’ communication in Wise County.  The motion was unanimously approved.

IN RE:  MOU – RED CROSS

This MOU is to define a working relationship between the American Red Cross and Wise County Virginia, its agencies, counties, and municipalities in preparing for and respond to certain disaster situations.  This MOU provides the broad framework for cooperation between the Red Cross and Wise County Virginia in rendering assistance and service to victims of disaster, as well as other services for which cooperation may be mutually beneficial.

A motion was made by Virginia Meador, seconded by Robby Robbins, to approve the MOU between The American Red Cross and Wise County as presented.  The motion was unanimously approved.

IN RE:  STORM WATER DEVELOPMENT GRANT APPLICATION

The Board was provided a summary of the Storm water Development Grant Application package which provides a list of items, documents, and procedures that must be submitted to the Virginia Soil and Water Conservation Board in order for the local Stormwater Management Program to be approved.  The County will now be responsible for its own stormwater management.  Because of DCR’s involvement, they have been able to provide a grant for all the counties to train, update, and upgrade their ordinances, personnel and staffing to meet its obligations.

A motion was made by Robby Robbins, seconded by Steve Bates, to approve the Storm Water Development Grant Application as presented.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Dana Kilgore, seconded by Ronnie Shortt, to approve the amendments as presented.

Supervisor Rivers noted that one of the budget amendments is for the $900,000 for the Eastside High School, and he cannot and will not vote to support that.  These funds will be coming out of the $9M reserve money, which would be the best place to get the money.  However, he spoke on situations of other schools in comparison to fairness.  This Board of Supervisors provided the School Board with a budget of $60M for these projects and Dr. Perry had stated in the School Board meeting this past Monday night that both boards had approved $2.5M in additional money but he said that the Board of Supervisors have not approved $2.5M additional funds and did not think the School Board has approved that amount.  This $900,000 is in addition to the $2.5M that was noted by Dr. Perry.  He reviewed funding that Dr. Perry was able to gleam from the School budget to assist with the short fall in the renovation of the Eastside project.  The total project for the two (2) new schools and the one being renovated is $64,150,000.00, which makes the project almost $5M over budget.  He also touched on the declining of severance tax.  He felt the Board should protect the $9M to help pay the debt that has been incurred to date, which was its primary purpose. He further noted that a tie breaker was used to get to this point in the project.

Supervisor Luntsford spoke on the fairness issue.  The decision on the $9M is not about fairness but about economics.  He touched on the costs to renovate as opposed to build new with the cost of renovation being on the low side.

Supervisor Meador stated that she has not voted for any money above $60M.  She felt that $60M was too much and still does.  She felt that too much money was put in Union but by the same token, she definitely thinks the people in Coeburn deserves as much as they are asking for.            
 
Supervisors Kilgore reminded the Board that the debate over school consolidation has ended and the bids on the new construction came in much higher than was anticipated.  Coeburn needs this money to finish its school, and it’s not about fairness; it’s about a need.  The money is needed to complete the project. During the time when a decision could not be made on consolidation, construction costs increased. Money has been set aside for the high schools, and she feels that this is what the money should be used for.  Other sources have been gleamed for additional funds that are needed to finish this project and commitment has been made.  Coeburn students deserve the best too.

Supervisor Robbins stated that the Board was told that the cost for building the schools would be $60M.  He felt that this would cause a tax increase within five (5) years, and the additional $900,000 will only increase the certainty of a tax increase.

Supervisor Bates explained that keeping six schools open would have cost more and a tax increase would have been humongous compared to the cost for consolidation.  If there is a tax increase, it will be for more than just the schools.  The State is placing more and more on the counties.   Consolidation was inevitable and should have been done years ago when the cost would have been much less.  A tie breaker was needed to allow the school construction to continue or arguments would still be ongoing.  He said there were better options out there, and this may not be the best one, but this is the one that got the votes.

The budget amendments are as follows:

  • #3     Unreserved Fund Balance                                $5,840.00
            Capital Outlay                                                 $5,840.00
                     Funds spent from Capital Outlay in FY 2012, reimbursed thru Tech. Trust Funds

  • #4     Local Grant Revenue                                       $2,245.00
            Transfers to Landfill Enterprise Funds                $2,245.00

  • #5     Reserved Fund Balance – High School Construction   $900,000.00
            Capital Outlay                                                          $900,000.00
                   Funds for Eastside High School

The votes to approve the budget amendments were as follows:

Aye-    Dana Kilgore               Nay-    J. H. Rivers                  Abstain – Virginia Meador
            Bob Adkins                             Fred Luntsford
            Steve Bates
            Ronnie Shortt
            Robby Robbins

Motion Carried.

IN RE:  APPOINTMENT  BOARD OF ZONING APPEALS

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to re-appoint Haskel Phillips to the Board of Zoning Appeals for a term of five (5) years.  The motion was unanimously approved.

It was noted that this is a five (5) member board with district one (1) having two (2) members at this time.  The fifth member is considered a floater between districts.

District two (2) took the floater for this term.

A motion was made by Steve Bates, seconded by Bob Adkins, to re-appoint Otho Craft to the Board of Zoning Appeals for a term of five (5) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT  RECREATIONAL AUTHORITY

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to re-appoint Angela Honeycutt to the Recreational Authority for a term of four (4) years.  The motion was unanimously approved.

IN RE:  E911 ROAD NAME ADDITION

A public hearing was held on this date, September 13, 2012, to receive citizens’ input regarding the addition of E-911 road name (Big Beech Lane) located in Big Stone Gap.  There was no public opposition to the proposed addition.

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve the E-911 road name addition (Big Beech Lane) as presented.  The motion was unanimously approved.

BREAK

A break was taken at 7:50 PM
The meeting reconvened at 8:00 PM.

IN RE:  CLOSED SESSION

A motion was made by J. H. Rivers, seconded by Ronnie Shortt, to go into closed session per the following Code Sections as permitted by the Code of Virginia:

  • Section 2.2-3711(A)(6)  Investing of public funds AND
                            (A)(7)  Consultation with Counsel AND
                            (A)(1)  Personnel

The motion was unanimously approved.

After a lengthy closed session, a motion was made by Dana Kilgore, seconded by Robby Robbins, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION FOR CLOSED MEETING

Secretary Underwood read the certification for closed meeting.

A motion was made by J. H. Rivers, seconded by Ronnie Shortt, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                    2012

(Said resolution is on file in the County Administrator’s Office)

IN RE:  LONESOME PINE OFFICE ON YOUTH FUNDING

A motion was made by J. H. Rivers, seconded by Robby Robbins, to advance the Lonesome Pine Office on Youth $12,500.00 immediately which is to be repay with its quarterly appropriations

Aye-    J. H. Rivers                  Abstain -   Virginia Meador (Member on the LP Youth Services Bd)
            Dana Kilgore
            Robby Robbins
            Steve Bates
            Ronnie Shortt
            Bob Adkins
            Fred Luntsford

Motion carried.

IN RE:  TELEPHONE SYSTEM FOR COURTHOUSE

A motion was made by Dana Kilgore, seconded by J. H. Rivers, to authorize Finance Administrator David Cox to pursue a RFP for a new phone system for the Courthouse.   The motion was unanimously approved.

IN RE:  RECESS MEETING

Attorney Mullins asked that the Board consider recessing this meeting until Wednesday, September 19, 2012 @ 5:00 PM to discuss space needs at the Justice Center & possible closed session. 

BOARD COMMENTS

There were brief comments from Board members.

RECESS

A motion was made by Dana Kilgore, seconded by Robby Robbins, to recess the meeting until Wednesday, September 19, 2012 @ 5:00 PM.  The motion was unanimously approved.

ATTEST:                                                         WISE COUNTY BOARD OF SUPERVISORS

 

____________________________________            __________________________________________
Shannon C. Scott, Clerk                                               Robert R. Adkins, Chairman

                           

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