Board of Supervisors - April 12, 2012 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, April 12, 2012 at 6:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following members were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

ABSENT

Honorable Robert E. Robbins, Jr.
David L. Cox – Financial Administrator

PRAYER

John Ellington, Pastor, First Baptist Church in Norton led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

The following items were added to the agenda for consideration:

  • Presentation….School Board FY 2012/13 Budget

  • Proclamation Child Abuse Prevention Month

  • Purchase Option / Norton Site

A motion was made by Dana Kilgore, seconded by Ronnie Shortt, to approve the agenda as presented to include the additions as noted.  The motion was unanimously approved.

ROADS & HIGHWAYS

Supervisor Shortt asked that VDOT be contacted and reminded that the newly paved section of Highland Avenue on State Rt. 840 has not been re-stripped.  He said this is a safety hazard.  He also asked that VDOT get in touch with Mayor Jackie Gilliam regarding additional lines in the Town of Pound and other road issues in the town.

IN RE:  PUBLIC HEARING – CONDITIONAL REZONING – BREZEE TRUCKING

A public hearing was duly advertised for this date to receive citizens comments on a request from New Peoples Bank for a conditional rezoning of 5.96 acres from an A-RR to an M-1 district on property located on 1749 Strawberry Patch Road in Big Stone Gap for Brezee Trucking Co to use as a parking area for trucks.

There being no one to speak the public hearing was closed.

IN RE:  PUBLIC HEARING – E-911 ROAD NAME ADDITION

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed E-911 road name addition; May Apple Lane located off East Stone Gap Road.

There being no one to speak the public hearing was closed.

IN RE:  SECONDARY SIX YEAR PLAN

Stephen Buston, District Planning & Land Use Director, came before the Board requesting a public hearing be set for May 10, 2012 to receive citizens input on the proposed Six Year Plan for FY 2012/13 thru 2017/18.

He noted that the projected Tele Fee funding available for distribution this year is $104,603.  No other funding through the formula distribution is anticipated to be available.  Last year during the update, a future project for the Innovation Highway was added to the SSYP and received the available Tele Fee allocation.  With the Tele Fee allocation and other funding sources, design work can be scheduled.

IN RE:  NASA/ISS DOWNLINK PRESENTATION

Jack Kennedy addressed the Board with a brief introduction of the recent International Space Station (ISS) downlink at the David Prior Convocation Center at UVA-Wise and the planned related STEM-education efforts.  He noted twenty-four plus youngsters that participated in formulating questions of the astronauts during this event.

Mr. Kennedy introduced Dan Minahan and Greg Edwards to make presentations of iPods and $50 gift certificates to those 24 youngsters for their participation in this event.

IN RE:  APPALACHIAN CHILDREN’S THEATRE

Melissa Wharton and Al’lea Day addressed the Board with an update on the Appalachian Children’s Theatre activities for the upcoming year.  Ms. Wharton expressed appreciation for the Board’s continued support of ACT in any amount.

IN RE:  SCHOOL BOARD FY 2012/13 BUDGET PRESENTATION

Dr. Perry, Superintendent of Public Schools, and Ron Vicars, Finance Director, addressed the Board with a presentation on the proposed FY 2012/13 School Board budget.

Mr. Vicars explained that there are some broad things that are included in this budget as the numbers will reflect.  This being the first year of the biennial there has been a composite index change.  There has been a reduction in the average daily membership which affects the State funding, reduction in stimulus funds, and VRS rates have seen the highest employer increases in the State’s history.  There has been a mandated employee share of the VRS rates that will be phased in over a number of years and the localities will not have the option of picking up the employees share as in the past.  That phasing in has been applied in this proposed budget.  There has also been some health insurance increases.  Due to the health insurance increase and the VRS mandatory employee share, a 2% increase has been included for those employees that are affected by VRS employee increase and a 1% for those who are not.

Board members were provided a draft of the Proposed FY 2012/13 School Board budget, which consist of the following:

  • School Operation       $63,943,300

  • School Debt Service   $  3,936,200

  • School Capital Outlay            $30,800,000 for a budget totaling $98,679,500

IN RE:  PUBLIC EXPRESSION

Jeri Scardof, a resident of Clintwood, and Judy Needham, a resident of Appalachia, addressed the Board with their concerns on the toxins that are polluting our environment. 

Harold Greear, a resident of Pound, spoke on the following:

  • Use of severance tax funding

  • School consolidation with City of Norton

Walter Crouse, a resident of Hurricane, spoke on the following:

  • Recycling

  • School consolidation

  • Use of vacant school buildings

  • Cut administrative cost in schools

Danny Stallard, a resident of Wise, spoke on the following:

  • School budget

  • School consolidation

  • Local Composite Index

David Gent, a resident of Pound, spoke on school consolidation with City of Norton.

Stacy Carson, a resident of Pound, spoke on the following:

  • School consolidation

  • Loss of community high schools

  • Towns and County working together

There being no further comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Fred Luntsford, seconded by Virginia Meador, to approve the Consent agenda as follows:

IN RE:  QUARANTINE ORDINANCE – SET PUBLIC HEARING

Set public hearing (May 10, 2012 @ 6:00 PM) on a proposed ordinance prohibiting dogs & cats from running at large June 4, 2012 thru July 27, 2012

IN RE:   SECONDARY SIX YEAR PLAN – SET PUBLIC HEARING

Set public hearing (May 10, 2012 @ 6:00 PM) on a proposed Secondary Six Year Plan for FY 2012/13 thru 2018/19

IN RE:  BUDGET AMENDMENT – SET PUBLIC HEARING

Set public hearing (May 10, 2012 @ 6:00 PM) on a proposed budget amendment exceeding 1% of the County’s FY 2012 budget

IN RE:  APPROPRIATION OF SHERIFF FUNDS

Approved an appropriation of $95,000 of Sheriff Funds

IN RE:  HAMILTON TOWN SEWER PROJECT ACCOUNT

Authorized the Treasurer to open a bank account for the Hamilton Town Sewer Project

IN RE:  RESOLUTION - SYNTHETIC DRUGS

Approved a resolution opposing the sale of synthetic drugs

RESOLUTION #                  2012 (Resolution Opposing the Sale of Synthetic Drugs)

(Said resolution is on file in the County Administrator’s Office)

IN RE:  PROCLAMATION CHILD ABUSE

Adopted a Proclamation recognizing the month of April 2012 as Child Abuse Prevention Month

The motion to approve the consent agenda was unanimously approved.

IN RE:  CONDITIONAL REZONING – BREZEE TRUCKING COMPANY

A public hearing was held on April 12, 2012 to receive citizens’ comments regarding a request from New Peoples bank on behalf of Brezee Trucking Company for conditional rezoning of property located on 1749 Strawberry Patch Road, in Big Stone Gap for the purpose of parking trucks.  There was no opposition to the proposed conditional rezoning.
 
A motion was made by Virginia Meador, seconded by J. H. Rivers, to approve the conditional rezoning for Brezee Trucking Company as noted.  The motion was unanimously approved.

IN RE:  E-911 ROAD NAME ADDITION

A public hearing was held on April 12, 2012 to receive citizens’ comments on a proposed E-911 road name; May Apple Lane located off East Stone Gap Road.  There was no opposition to the proposed name.

Ronnie Shortt made a motion to approve the proposed name of May Apple Lane.  Steve Bates seconded the motion.

J. H. Rivers made a substitute motion to table the item until the May meeting for further information because he has a constituent that opposes this name.   Virginia Meador seconded the motion.  The motion was unanimously approved.

IN RE:  WAIVER – HAUL ROAD

A request was received from Doug Hunsaker to waive the prohibition of mining activity within 300 feet of a structure and to provide such waiver to DMME.  The present waiver is only for the construction of a haul road and not mining itself.  The proposed haul road is at the gate entrance and along County property line behind the shop building.

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to approve the Waiver which is only applicable to the haul road identified as haul road “A” in area adjacent to property of Wise County near the existing landfill structures.  The motion was unanimously approved.

IN RE:  CIP PLAN

A motion was made by Dana Kilgore, seconded by J. H. Rivers, to table any action on the CIP Plan until next month since the Finance Administrator is absent.  The motion was unanimously approved.

IN RE:  EMERGENCY RESPONSE ZONES

The Central Dispatch has moved into a new facility and has been implementing new software and equipment.  As part of this process, the Big Stone Gap and Valley Emergency Response Zones have been updated to properly incorporate and acknowledge two areas of the response zones requiring updated mapping.

A motion was made by Fred Luntsford, seconded by Steve Bates, to approve the Emergency Response Zones as noted.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Dana Kilgore, seconded by Virginia Meador, to approve the budget amendments #34 thru #36 as presented.  The motion was unanimously approved.

(Said amendments are on file in the County Administrator’s Office)

IN RE:  APPOINTMENT – RADA BOARD

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to table the RADA Board appointment until the May meeting.  The motion was unanimously approved.

IN RE:  APPOINTMENT – TOURISM COMMITTEE

A motion was made by Steve Bates, seconded by Bob Adkins, to table the appointment to the Tourism Committee until the May meeting.  The motion was unanimously approved.

IN RE:  APPOINTMENT – COMMUNITY POLICY & MANAGEMENT BOARD

A motion was made by Dana Kilgore, seconded by Virginia Meador, to re-appoint Delores Smith to the Community Policy & Management Board for her term of office.  The motion was unanimously approved.

A motion was made by Virginia Meador, seconded by Dana Kilgore, to appoint Keith Crabtree to the Community Policy & Management Board for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT –LENOWISCO BOARD OF DIRECTORS

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to appoint John Tull to fill the unexpired term of Bobby Dorton on the LENOWISCO Board of Directors.  The motion was unanimously approved.

IN RE:  APPOINTMENT – LONESOME PINE YOUTH SERVICES BOARD

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to table the appointment on the Lonesome Pine Youth Services Board until the May meeting.  The motion was unanimously approved.

IN RE:  APPOINTMENT – PSA

A motion was made by Dana Kilgore, seconded by Ronnie Shortt, to re-appoint Albert Elkins to the PSA Authority for a term of four (4) years.  The motion was unanimously approved.

RECESS

The Board took a recess at 7:55 PM
The meeting reconvened at 8:10 PM

IN RE:  CLOSE SESSION

A motion was made by Dana Kilgore, seconded by Virginia Meador, to go into close session as permitted by the Code of Virginia and according to the following Code Sections:

  • Section 2.2-3711(A)(6)   Investing of public funds

      •   (A)(7)  Consultation with legal counsel

      •   (A)(1)  Personnel

After a lengthy close session, a motion was made by Virginia Meador, seconded by Ronnie Shortt, to reconvene the regular meeting.  The motion was unanimously approved.

Secretary Underwood read the resolution certification for close meeting.

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the resolution verifying matters discussed while in close session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                  2012 (Resolution Close Session)

(Said resolution is on file in the County Administrator’s Office)

IN RE:  PURCHASE OF PROPERTY

A motion was made by Dana Kilgore, seconded by Bob Adkins, to pursue an option to purchase and commit funding for the purchase of land belonging to the Norton IDA and also for necessary road improvements and civil work for construction of school facility.

J. H. Rivers made a substitute motion to table this, even if it requires a Special Called Meeting since a Board member is absent and this being a major decision involving millions of dollars and also with the Finance Administrator not being present to give the Board his counseling on this item.  Virginia Meador seconded the motion.

Aye-    J. H. Rivers                  Nay-    Fred Luntsford
            Virginia Meador                       Ronnie Shortt
                                                            Steve Bates
                                                            Dana Kilgore
Motion failed.                                      Bob Adkins

The vote on Supervisor Kilgore’s motion:

Aye-    Dana Kilgore               Nay-    J. H. Rivers
            Fred Luntsford                         Virginia Meador
            Steve Bates
            Ronnie Shortt
            Bob Adkins

Motion carried.

IN RE:  TOURISM DIRECTOR

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to authorize the County Administrator to advertise for the Tourism Director position.   The motion was unanimously approved.

BOARD COMMENTS

There were brief comments from Board members.

ADJOURN

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                                                     WISE COUNTY BOARD OF SUPERVISORS

 

 __________________________________________           ______________________________________
Shannon C. Scott, Clerk                                                           Robert R. Adkins, Chairman

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