Board of Supervisors - February 9, 2012 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on Thursday, February 9, 2012 at 6:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following were present:

Honorable Virginia Meador – Vice-Chair
Honorable Dana Kilgore
Honorable Robert E. Robbins, Jr.
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates, members of said Board and
Shannon C. Scott, County Administrator
David L. Cox, Finance Administrator
Karen T. Mullins, County Attorney
Annette Underwood, Executive Secretary

ABSENT

Honorable Robert R. Adkins, Chairman

PRAYER

Nathaniel Maggard, Minister, Light House Family Worship Center, Wise

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Fred Luntsford, seconded by Steve Bates, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

The following additions to the agenda were reviewed for Board consideration:

  • Resolution Honoring Dr. David Prior

  • Recess meeting

A motion was made by J. H. Rivers, seconded by Robby Robbins, to approve the agenda as presented with additions as noted.  The motion was unanimously approved.

ROADS AND HIGHWAYS

Ronnie Shortt stated that there was a water problem on Darden Drive on the old Coeburn Road.  He asked that VDOT be contacted regarding this safety issue. 

IN RE:  PUBLIC HEARING – CULBY SUPPLY – CONDITIONAL REZONING

A public hearing was duly advertised for this day to receive citizens’ comments regarding a proposed Conditional Rezoning for Culby Supply.

There being no public comments regarding this request, the public hearing was closed.

IN RE:  PUBLIC HEARING – ORDINANCE AMENDING INTEREST ON DELINQUENT TAXES & SETTING REFUND INTEREST RATE

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed Ordinance Amending Interest on Delinquent Taxes & Setting Refund Interest Rate.

There being no public comments regarding this proposed ordinance, the public hearing was closed.

PUBLIC EXPRESSION

Harold Greear, a resident of Mill Creek in Pound, spoke on the following:

  • City of Norton coming in with the County on consolidation

  • Coal Severance Tax

  • City of Norton having position on School Board

David Gent, a resident of Pound, spoke on the following:

  • An apology for his mistake on concession sells for Central High School at UVA-Wise

  • Decrease in Coal Severance Tax

  • City of Norton joining in with County consolidation

Stacy Carson, a resident of Old Indian Creek, spoke on the following:

  • Congratulations to  residents of Appalachia having used the Appalachia high school to benefit its community

  • City of Norton becoming a part of the County’s consolidation effort – Norton should not be allowed to keep their school open if the County schools had to be closed

Adam Malay, representing Junction Center for Independent Living, expressed appreciation to the Board for its financial support which has allowed the Junction Center to provide assistance to citizens of Wise County with disabilities.  He briefly reviewed services that are offered and the benefits that have been reaped by many citizens in this area.

Walter Crouse, a resident of Hurricane, spoke on the following:

  • Bedford Recycling facility visit

  • New school sites

  • Down turn in the economy

Bill Bevins, a resident of Wise, spoke on the following:

  • New school plans have not been changed

  • City of Norton’s consolidation efforts

There being no further public comments, the public expression period was closed.

4-H PROGRAM UPDATE

Amy Fannon, Extension Agent for Wise County, addressed the Board with words of appreciation for the  financial support as well as moral support that the Board and citizens of Wise County have  given to the Extension Office for its services.  She introduced to the Board Hunter Romano the new 4-H Agent for Wise County.

Mr. Romano stated that he is from Bland County and appreciates very much the opportunity he has been given to be a part of Wise County and to work with the 4-H program.  He looks forward to putting in place some ideas in the schools for the rest of this semester and working with Wise County citizens as well.

 POUND DIVE TEAM UPDATE
Phil Cantrell, Paramedic for Pound Rescue Squad, addressed the Board with an update on the activities of the Pound Dive Team which was established in 1985.  This is an all volunteer team that respond to not only Wise County but other counties as well and does not bill for its EMS.  The Pound Rescue Squad has been the sole financial provider for the Dive Team over the years with some donations from the community.  He asked the Board for funding in the amount of $5,500.00 for equipment to update their team, for training and for operational needs.

AGENDA ITEM TO BE ADDED

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to add funding for the Pound Dive Team under New Business for consideration by the Board.  The motion was unanimously approved.

IN RE:  CONSENT AGENDA

A motion was made by J. H. Rivers, seconded by Ronnie Shortt, to approve the consent agenda as follows:

IN RE:  SPECIAL USE PERMIT – SET PUBLIC HEARING

Approved setting a public hearing on March 8, 2012 @ 6:00 PM on a request from John Ring for a Special Use Permit on Carolina Road, Powers Town section of Coeburn, for the purpose of establishing a mobile home park

IN RE:  E-911 ROAD NAME- SET PUBLIC HEARING

Approved setting a public hearing on March 8, 2012 @ 6:00 PM on a proposed E-911 road name addition

IN RE:  REFUND REQUEST

Approved a refund request from the Commissioner of Revenue, to True Energy LLC in the amount of $17,630.00 for a 2011 Machinery & Tools adjusted per equipment schedule filed on December 20, 2011

The motion to approve the consent agenda was unanimously approved.

IN RE:  CONVENIENCE CENTER HOURS

There was some discussion on changing the convenience center hours in the evening from 6:00 PM to 7:00 PM only during daylight savings time to allow citizens more time to dispose of their trash in the summer.

Supervisor Rivers asked for cost figures for adding this extra hour and the impact this would have on the Public Works budget.

Supervisor Shortt noted that Superintendent of Public Works, Jackie Darter should be notified that this change is being considered.  Such a change would effect the scheduling of personnel and may require an additional employee.

After further discussion, a motion was made by Robby Robbins, seconded by J. H. Rivers, that the Board consider changing the convenience center hours during daylight savings time from 6:00 PM to 7:00 PM at the March 8 meeting contingent upon the impact this change would make in the Public Works budget.
The motion was unanimously approved.

 Finance Administrator Cox was asked to provide the Board with cost figures for making this change.

Supervisor Luntsford asked Board members to be thinking of ways to cut the “outside County” trash from being placed in County dumpsters and the constant problem with the bears getting into the dumpsters and creating a litter problem.

IN RE:  ORDINANCE AMENDING REFUND TAX

A public hearing was held on February 9, 2012 to receive citizens’ comments regarding a proposed ordinance amending interest on delinquent taxes and setting refund interest rate.

There was no public comment regarding the proposed ordinance.

A motion was made by Dana Kilgore, seconded by Ronnie Shortt, to approve the ordinance amending the refund tax to be retroactive to January 1, 2012.  The motion was unanimously approved.

ORDINANCE #                 2012 – AMENDING INTEREST ON DELINQUENT TAXES &       
                                                          SETTING REFUND INTEREST RATE

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  CULBY SUPPLY – CONDITIONAL REZONING

A public hearing was held on February 9, 2012 to receive citizens’ input regarding a request from Culby Supply for a Conditional Rezoning of five (5) acres to build a multi-unit apartment complex.

There were no public comments at the public hearing regarding the proposed Conditional Rezoning request.

A motion was made by Dana Kilgore, seconded by J. H. Rivers, to table any action on the Conditional Rezoning until the March meeting.  The motion was unanimously approved.

IN RE:  WATER & SEWER FACILITY FEE

A motion was made by Dana Kilgore, seconded by J. H. Rivers, to table the water & sewer facility fee until the March meeting. 

Supervisor Rivers asked Finance Administrator Cox to provide a balance of excess funds that may be available as a possible source of funding for the proposed upcoming sewer facility fees. 

The motion was unanimously approved.

IN RE:  POUND DIVE TEAM FUNDING

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to make a one time appropriation of $5,500.00 to the Pound Dive Team for purchase of equipment and operational expenses.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to approve budget amendments # 27 thru # 31 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT – BOARD OF ZONING APPEALS

A motion was made by Steve Bates, seconded by J. H. Rivers, to table the appointment to the Board of Zoning Appeals until the March meeting.  The motion was unanimously approved.

IN RE:  APPOINTMENT – COAL & GAS IMPROVEMENT ADVISORY COMMITTEE

J. H. Rivers nominated John M. Price for reappointment to the Coal & Gas Improvement Advisory Committee.

Ronnie Shortt made a motion that nominations cease.  J. H. Rivers seconded the motion.  The motion was unanimously approved.

John M. Price was nominated for reappointment by acclamation.

IN RE:  APPOINTMENT – LONESOME PINE YOUTH SERVICES BOARD

J. H. Rivers nominated Sydney Skinner (student) for reappointment to the Lonesome Pine Youth Services Board.

Ronnie Shortt made a motion that nominations be closed.  Fred Luntsford seconded the motion.  The motion was unanimously approved.

Sydney Skinner was reappointed by acclamation.

IN RE:  APPOINTMENT – PLANNING COMMISSION

It was noted that Dick Houchins lives in District Four instead of District Two.

A motion was made by Robby Robbins, seconded by Dana Kilgore, to reappoint Dick Houchins to the Planning Commission for a term of four (4) years.  The motion was unanimously approved.
 
A motion was made by Steve Bates, seconded by J. H. Rivers, to table the Planning Commission appointment of Mark Wooten (Dist. 4), whose term has expired, until the March meeting.  The motion was unanimously approved.

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to appoint Wayne Leftwich to fill the unexpired term of Jeff Cantrell on the Planning Commission.  The motion was unanimously approved.

IN RE:  APPOINTMENT – BUILDING CODE & APPEALS BOARD

A motion was made by Robby Robbins, seconded by Steve Bates, to table the appointment to the Building Code & Appeals Board until the March meeting.  The motion was unanimously approved.

IN RE:  APPOINTMENT – PUBLIC SERVICE AUTHORITY (PSA)

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to reappoint Hibert Tackett, Jr. to the PSA for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT - REDEVELOPMENT & HOUSING AUTHORITY

A motion was made by Steve Bates, seconded by J. H. Rivers, to table the appointment to fill the unexpired term of Elsie Kern, who recently deceased, on the Redevelopment & Housing Authority (Dist 2) until the March meeting.  The motion was unanimously approved.

IN RE:  AGENDA CHANGE

A motion was made by Robby Robbins, seconded by Dana Kilgore, to amend the agenda to allow a change in Districts on the Redevelopment & Housing Authority Board.  The motion was unanimously approved.

IN RE:  DISTRICT CHANGE – REDEVELOPMENT & HOUSING AUTHORITY

A motion was made by Robby Robbins, seconded by Dana Kilgore, to make Robert Harrison a District Four (4) appointment and Fred Pack a District Two (2) appointment on the Redevelopment & Housing Authority.  The motion was unanimously approved

IN RE:  DEED OF EASEMENT – TOWN OF COEBURN WATER LINE

Attorney Mullins noted that the Town of Coeburn is in need of a 20 ft. R-O-W across County property for the purpose of installing a water line.  The Deed of Easement as presented will meet that need.
 
A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve the Deed of Easement between the Board of Supervisors and the Town of Coeburn for a 20 ft R-O-W on County property located near Coeburn High School for installation of a water line.  The motion was unanimously approved.

IN RE:  RESOLUTION HONORING DR. DAVID PRIOR

A motion was made by Dana Kilgore, seconded by Ronnie Shortt, to adopt the resolution recommending that the Convocation Center at UVA-Wise be named in honor and memoriam of Dr. David J. Prior for his contributions toward the growth of UVA-Wise.  The motion was unanimously approved.

RESOLUTION #                           2012 – HONORING DR. DAVID PRIOR

(Said resolution is on file in the County Administrator’s Office)

RECESS

A brief recess was taken at 7:35 PM
The meeting reconvened at 7:50 PM

IN RE:  CLOSE SESSION

A motion was made by Robby Robbins, seconded by Steve Bates, to go into close session per the following Code Sections as permitted by the Code of Virginia:

  • 2.2-3711(A)(6) – Investing of public funds and

(A)(7) – Consultation with Legal Counsel

The motion was unanimously approved.

After close session, a motion was made by Robby Robbins, seconded by Steve Bates, to reconvene the regular meeting.  The motion was unanimously approved.

Secretary Underwood read the certification for closed meeting.

A motion was made by Robby Robbins, seconded by J. H. Rivers, to adopt the resolution verifying matters discussed while in close session.  The motion was unanimously approved by roll call vote.
RESOLUTION #                      2012 - CLOSE SESSION

(Said resolution is on file in the County Administrator’s Office)

BOARD COMMENTS

There were brief comments from Board members.

RECESS

A motion was made by J. H. Rivers, seconded by Robby Robbins, to recess the meeting until 5:00 PM on Monday, March 1, 2012.  The motion was unanimously approved.

ATTEST:                                                                               WISE COUNTY BOARD OF SUPERVISORS

 

 ________________________________________  _________________________________________
Shannon C. Scott, Clerk                                                     Robert R. Adkins, Chairman

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