Board of Supervisors - November 10, 2011 Regular Meeting

Home ] Up ]

The Wise County Board of Supervisors met in a Regular meeting on November 10, 2011 at 6:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following were present:

Honorable Dana G. Kilgore – Chairman
Honorable Robert E. Adkins – Vice-Chairman
Honorable Virginia Meador
Honorable J. H. Rivers
Honorable Steve Bates
Honorable Ronald L. Shortt
Honorable Fred Luntsford
Honorable Robert E. Robbins, Jr. – members of said Board and
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

ABSENT

Shannon C. Scott – County Administrator

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Robby Robbins, seconded by Virginia Meador, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

The following items were added to the agenda for consideration:

  • Resolution Supporting the Virginia Coal Heritage Trail

  • Request Finance Administrator to draft letter to Governor’s Task Force on Mandates

  • County Employee stipend

A motion was made by Fred Luntsford, seconded by Robby Robbins, to approve the agenda as presented to include the additions as noted.  The motion was unanimously approved.

ROADS AND HIGHWAYS

Supervisor Shortt stated that VDOT has recently paved Highland Avenue in Pound but to date the road has not been striped.  He asked for a status report from VDOT on getting the road striped. 

Supervisor Adkins asked the status of the Nixon request.  Ms. Underwood stated that VDOT has been given a work order but no response has been received to date.

PUBLIC EXPRESSION

Charlene Green, a resident of Coeburn, voiced her desire to see the towns and the County working together to enhance the infrastructure of our county and to concentrate on job creation.

Walter Crouse, a resident of Hurricane, re-iterated the County’s need for a recycling center that would be beneficial as a revenue stream for the County and a space saver for the landfill.  He also spoke on the School Board and its management of finances.

Chairman Kilgore commented that the County needs to explore the possibilities of constructing a recycling center.  She appointed the following committee to collect data for the Board to review:

  • Supervisor Robbins

  • Chairman Kilgore

Chairman Kilgore said they would bring the Board a report on their findings at a later date.

IN RE:  CONSENT AGENDA

A motion was made by Robby Robbins, seconded by Bob Adkins, to approve the consent agenda as follows:

IN RE:  RESOLUTION – REVENUE SHARING PROGRAM 2012/13

Adopted the resolution approving application to participate in Revenue Sharing Program for 2012/13 as submitted by the Coal & Gas Road Committee

RESOLUTION #                 2011

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION – ALLOCATION OF SURPLUS FUNDS

Adopted the resolution approving allocation of surplus funds as approved by the Coal & Gas Road Committee

RESOLUTION #                              2011

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION – VIRGINIA COAL HERITAGE TRAIL

Adopted the resolution supporting the Virginia Coal Heritage Trail

RESOLUTION #                         2011

(Said resolution is on file in the County Administrator’s Office)

IN RE:  POLICY FOR PUBLIC WORKS DEPARTMENT

A motion was made by Bob Adkins, seconded by Virginia Meador, to table the Policy for the Public Works Department until the January meeting.  The motion was unanimously approved
 
IN RE:  BUDGET AMENDMENT EXCEEDING 1% OF TOTAL BUDGET

A public hearing was held on November 3, 2011 to receive citizens’ comments regarding a proposed budget amendment that made a change in the adopted FY 2011/12 budget for Wise County in totals of an amount greater than 1% .  The change is due to a cumulative calculation of budget amendments approved in this fiscal year and the current amendment request of $550,000 for sewer infrastructure.  There was no public opposition to the proposed amendment.

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the budget amendment exceeding 1% of approved FY 2012 budget.  The motion was unanimously approved.

IN RE:  SPECIAL USE PERMIT – ANGELA McCOY

A public hearing was held on November 3, 2011 to receive citizens comments regarding a request from Angela McCoy for a Special Use Permit to establish a family cemetery on property located behind 5314 Falin Road in St. Paul.  There was no public opposition to the Special Use Permit.

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the Special Use Permit as requested by Angela McCoy for a private family cemetery as noted.  The motion was unanimously approve.

IN RE:  RESOLUTION HONORING WILLIAM WAMPLER, JR.

A motion was made by Virginia Meador, seconded by Robby Robbins, to table the resolution honoring William Wampler, Jr. until the December meeting.  The motion was unanimously approved.

IN RE:  EASEMENT – SCHOOL BOARD PROPERTY POUND

Attorney Mullins explained that Franklin and Carolyn Varson, owner of property adjacent to the Pound High School property, is landlocked and they are seeking a R-O-W from the School Board to enable them to access the state road.   It is her understanding that the School Board is open to granting an easement but want to make sure that they take no action that would reduce the value of the Pound High School property or take any action that would be inconsistent with the wishes of the Board of Supervisors.  She noted that no action is needed from the Board other than voting whether or not they have any objections to the School Board granting the easement.

After discussion, a motion was made by Bob Adkins, seconded by Ronnie Shortt, that the Board of Supervisors has no objections to granting the easement.  The motion was unanimously approved.

IN RE:  ORDINANCE AMENDING INTEREST ON DELINQUENT TAXES & SETTING REFUND INTEREST RATE - RESCINDED

Attorney Mullins explained that there needed to be a clarification on the commencement date of the Ordinance Amending Interest on Delinquent Taxes & Setting Refund Interest Rate that was adopted by the Board on October 13, 2011.  The intended date was January 1.  However, there are some questions as to how this would be implemented with the County’s programming and software.   After talking with other Treasurers and the Auditor of Public Accounts, it was realized that this would be very difficult for future use because of the County’s present software programming.  After talking with Finance Administrator Cox and County Treasurer Smith, it was agreed to recommend to the Board to rescind the Ordinance Amending Interest on Delinquent Taxes & Setting Refund Interest Rate that was adopted by the Board on October 13, 2011 to allow additional time to gather further information on the current programming and bring a report back to the Board at the first of the year.

After discussion, a motion was made by Ronnie Shortt, seconded by J. H. Rivers, to rescind the Ordinance Amending Interest on Delinquent Taxes & Setting Refund Interest Rate as adopted on October 13, 2011.  The motion was unanimously approved.

IN RE:  CONVENIENCE CENTER HOURS

A motion was made by Robby Robbins, seconded by J. H. Rivers, to table discussion on convenience center hours until the February meeting.  The motion was unanimously approved.

IN RE:  CNW SEWER PLANT FINANCING

Finance Administrator Cox stated that the agreement with CNW has been completed and the payment should be made to CNW for the design fee for the sewer plant expansion.

A motion was made by Robby Robbins, seconded by Steve Bates, to advance $151,381.50 to CNW for Wise County’s portion of the design fee for the Sewer Plant expansion with the anticipation that once the loan is closed the money would be returned to the County.  The motion was unanimously approved.

IN RE:  PUMP & HAUL – BATES CONTRACTING AND CONSTRUCTION

A motion was made by Bob Adkins, seconded by Ronnie Shortt, to approve the request from Bates Contracting and Construction to be added to the County’s Pump and Haul Permit.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Ronnie Shortt, seconded by Virginia Meador, to approve budget amendments as follows:

#16      Revenue-DMV Stop Administrative Charges               $1,750.00
            Office Supplies                                                                        $1,750.00

#17      Unassigned Fund Balance                                            $550,000
            Transfers to Sewer                                                       $550,000

The motion was unanimously approved.

IN RE:  MANDATES – GOVERNOR’S TASK FORCE

A motion was made by Virginia Meador, seconded by Ronnie Shortt, to request the Finance Administrator to draft a letter to Governor’s Task Force regarding Mandates.  The motion was unanimously approved.

IN RE:  STIPEND – COUNTY EMPLOYEES

Finance Administrator Cox explained to the Board that County employees and constitutional offices have not had a cost of living increase in four (4) years.  Last year, full time employees were given a stipend of $600 and part-time employees $300, which did not include the Board, constitutional officers or fiscal agent employees that ran through Wise County payroll.

The approved FY 2011/12 budget included a 2% stipend for County employees including constitutional offices and officers but excluded the Board and fiscal agent employees ran through Wise County payroll.

After reviewing County revenue collections and pre-audit financials, Mr. Cox recommended that the Board approve a 3% stipend for all County employees based upon wages paid 12-1-2010 – 11- 30- 2011.  This will be based on base salary for full time and wages earned for part-time.  The estimated amount for the 3% stipend will be an additional increase of $51,517.

Mr. Cox recommended that the Board approve the 3% stipend for County employees and constitutional offices and exclude fiscal agent employees paid through Wise County payroll.
 
A motion was made by Bob Adkins, seconded by Steve Bates, to approve a 3% stipend for County employees and constitutional offices excluding fiscal agent employees paid through Wise County payroll as noted by Finance Administrator Cox.  The motion was unanimously approved.

IN RE:  CLOSED SESSION

A motion was made by Bob Adkins, seconded by Virginia Meador, to go into closed session to discuss the following as permitted by the Code of Virginia:

  • Section 2.2-3711(A)(6)  Investing of public funds

  • Section 2.2-3711(A)(30) Discussion – award of public contract

The motion was unanimously approved.

After closed session, a motion was made by Bob Adkins, seconded by Steve Bates, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED SESSION

Secretary Underwood read the certification for closed meeting.

A motion was made by Robby Robbins, seconded by J. H. Rivers, to approve the resolution certifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                     2011

(Said resolution is on file in the County Administrator’s Office)

IN RE:  FAIRGROUND PROPERTY (CONVENIENCE CENTER SITE)

A motion was made by J. H. Rivers, seconded by Bob Adkins, to pay off the deed of trust on the parcel of property owned by the County as discussed in closed session.   The motion was unanimously approved.

Supervisor Luntsford left the meeting at this time.

BOARD COMMENTS

There were brief comments on honoring the veterans, and congratulations to those winning in the election.

Supervisor Rivers asked that resolutions and ordinances adopted by the Board be made available for citizens. 

Supervisor Shortt asked Attorney Mullins to provide the Board with a status report on the Austin Cemetery horse parking area.

RECESS

A motion was made by Ronnie Shortt, seconded by Steve Bates, to recess the meeting until Monday, November 28, 2011 @ 5:00 PM.  The motion was unanimously approved.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

 _______________________________    ________________________________________
Shannon C. Scott, Clerk                                     Dana G. Kilgore, Chairman

Back to Top

 
© Wise County, Virginia. All Rights Reserved. Try our Guide to Services, County Directory or Search pages. 
206 East Main Street • Wise, Virginia 24293 • Phone: 276-328-2321 • Fax 276-328-9780. Privacy Policy
For suggestions, comments, or questions about this website, please contact our webmaster.
Designed WebWorx, Inc.