The Wise County Board of Supervisors met in a Workshop Meting on Thursday, November 3, 2011 at 6:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse. The following members were present:
Honorable Dana G. Kilgore – Chairman
Honorable Robert E. Adkins – Vice-Chairman
Honorable Virginia Meador
Honorable Fred Luntsford
Honorable J. H. Rivers
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable Robert E. Robbins, Jr. – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary
Pat Franks, Missionary for Harvest International led in prayer.
All led in the pledge of allegiance to the flag.
ROAD AND HIGHWAYS
IN RE: PUBLIC HEARING – BUDGET AMENDMENT EXCEEDING 1% OF FY 2011/12 BUDGET
A public hearing was duly advertised for this date to receive citizens’ comments on a change in the total of the approved budget for Wise County for FY 2011-12 in an amount greater than 1%. The change is due to a cumulative calculation of budget amendments approved for the FY 2011-12 budget and the current amendment request of $550,000 for sewer infrastructure.
There being no one to speak, the public hearing was closed.
IN RE: PUBLIC HEARING – SPECIAL USE PERMIT – PRIVATE CEMETERY
A public hearing was duly advertised for this date to receive citizens’ comments regarding a request from Angela McCoy for a proposed Special Use Permit for property located in the Sandy Ridge section of St. Paul behind 5314 Falin Road for the purpose of establishing a private family cemetery.
There being no one to speak, the public hearing was closed.
IN RE: GAME AND INLAND FISHERIES
Allen Boynton, Scientist Manager I for Game and Inland Fisheries, was unable to attend the meeting due to a conflict in his schedule. This presentation regarding the bear problems in Wise County will be addressed at a later date.
Kathy Selvage, a resident of the Stephens area, addressed the Board regarding two (2) positions that are open on the Lonesome Pine Soil & Water Conservation Board. With clean water being one of her main goals for Wise County, she is running for one of these two seats. She asked that citizens step forward and take part in cleaning the streams in Wise County and to vote for her come Election Day. Jimmy Vanover is also seeking election on this same Board but she noted that there are two vacancies to be filled and she is not running against Mr. Vanover.
Harold Greear, a resident of Pound, addressed the Board on the following:
Severance tax money
Wise Inn renovations
Mary Kelly, a resident of Hurricane, addressed the Board regarding benefits for the aging population that is offered to Southwest Virginia by AARP.
Drew Mullins, a resident of St. Paul, stated that Wise County needs to take care of its citizens, and continue their benefits. He urged citizens to vote on Election Day.
Walter Crouse, a resident of Hurricane, addressed the Board on the following:
Stacy Carson, a resident of Indian Creek, addressed the Board on the following:
David Gent, a resident of Indian Creek, addressed the Board on the following:
Charlene Green, a resident of Coeburn, spoke in favor of new schools for our children and teachers.
Bill Blevins, a resident of Hurricane, encouraged the Board to press on with getting new schools for Wise County and a gym for Appalachia. He says its time to move on.
There being no further comments, the public expression period was closed at 6:45 PM.
CONSENT AGENDA ITEMS
IN RE: EASEMENT – PROPERTY NEAR POUND HIGH SCHOOL
Attorney Mullins explained that this request regarding an easement for property located near the Pound High School came to the School Board who is actually the owner of the property for which this easement has been requested. However, the property is not being used at this time. If the School Board no longer needs the property, at some point in time it may be given back to the County as surplus. At that point, a decision would be made by the County. The owners of the adjacent property are asking that a R-O-W be granted now to allow them to access their property that is landlocked. Attorney Mullins noted that there is survey information, a history on the property and other information in the Board packet to further explain the request. The School Board is asking that the Board of Supervisors review the information to make themselves familiar with the property and the request that has been made. If there are any concerns or objections, the School Board asks that that they be advised accordingly.
IN RE: ORDINANCE AMENDING INTEREST ON DELINQUENT TAXES & SETTING REFUND INTEREST
Attorney Mullins stated that she is working with the Treasurer on the clarification of the commencement date on the Ordinance Amending Interest on Delinquent Taxes & Setting Refund Interest as adopted by the Board on October 13, 2011. The intent of this ordinance was to merely reduce the interest rate, and set the refund rate that would be equal to that rate. The main objective is to clarify in this ordinance on how it will be implemented. The previous ordinance indicated January 1st as the beginning date. However, the programming methodology of implementing may actually affect the Treasurer’s ability to carry out what the Board intended. Ms. Mullins said she is checking with other sources to ascertain further information on this question. She will report back to the Board at the next meeting as to any action that may be required by the Board.
IN RE: CONVENIENCE CENTER HOURS
The Board discussed the convenience center hours and whether or not they were convenient for the citizens.
Supervisor Robbins said during the winter months he feels it would be best to keep the hours 7 AM to 6 PM and during the summer months, after the time change, start an hour later and stay open an hour longer.
Chairman Kilgore said she would like to see some data for a period of one month on how many citizens use the centers between 7:00 AM & 8:00 AM and how many use the center from 5:30 PM to 6:00 PM Monday thru Saturday. This would give the Board some idea as to whether or not the hours need to be changed. They agreed that the winter hours should stay the same 7AM – 6:00 PM.
Supervisor Robbins asked that this item be placed back on the agenda in March for further discussion.
Finance Administrator Cox informed the Board that Wise County is the only County that keeps its centers open seven (7) days a week.
IN RE: CNW SEWER PLANT – ADVANCE FINANCING
County Administrator Scott stated that the engineering cost to bring the CNW Plant from 4.0 to 6.0 is $187,963.00, which is related to Wise County as a 750,000 gallon user. The County has always had 400,000 gallons capacity. With the expansion up to 6,000,000, the County will get an additional 350,000 which totals 750,000 gallons. Wise County’s portion of the 6.0 MGD basic and additional design fee is $114,800.00. Wise County’ pro-rated portion of the total basic and additional engineering for the Project is $187,963.00 + $114,800.00 = $302,763.00. At this point, CNW has completed approximately 50% of the expansion design. They are asking if the County could pay in advance its portion of the design fee earned to date, which would be 50% of $302,763.00 or $151,381.50 with the anticipation that once the loan is closed either in the later part of December or the middle of January the money would be returned to the County.
OTHER ITEMS REVIEWED
Policy for public works
Resolution honoring William Wampler, Jr.
Pump & Haul Permit
Appointments (None for November)
Closed Session to discuss investing of public funds & award of public contract
- Finance Administrator
- County Attorney
- County Administrator
- Board comments
There being no further business to come before the Board, the meeting was adjourned at 7:30 PM
ATTEST: WISE COUNTY BOARD OF SUPERVISORS
Shannon C. Scott, Clerk Dana G. Kilgore, Chairman