Board of Supervisors - September 8, 2011 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, September 8, 2011 at 6:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following Board members were present:

Honorable Dana G. Kilgore – Chairman
Honorable Robert R. Adkins – Vice-Chairman
Honorable Virginia Meador
Honorable J. H. Rivers
Honorable Steve Bates
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Robert E. Robbins – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Brandon White, Pastor McClellan’s Chapel Church led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Bob Adkins, seconded by Virginia Meador, to approve the minutes as presented.  The motion was unanimously approved.

IN RE:  AGENDA

Chairman Kilgore noted the item in red to be added to the agenda.  She suggested that the following items be moved from New Business to the Consent Agenda:

  • Resolution GASB 54

  • Resolution Supporting Restoration of State Funding for Aid to Localities

  • Assignment Agreement – Board of Supervisors to PSA-CNW Treatment Agreement

  • Assignment Agreement Board of Supervisors to PSA-City of Norton Transmission Agreement

  • Asset Transfer of Guest River Sewer from Board of Supervisors to PSA

  • Inter-Agency Agreement-Board of Supervisors/PSA-Bold Camp Sewer Proj. Phase II

  • Inter-Agency Agreement- Board of Supervisors/PSA-Hamilton Town Project

  • Budget Amendments

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to approve the agenda as presented with additions and changes as noted by Chairman Kilgore.  The motion was unanimously approved.

IN RE:  ROADS AND HIGHWAYS

Supervisor Robbins:  There is an unprotected area located at the foot of Tacoma Mountain in a steep curve that could benefit from a guardrail.  He noted that there have been 10 vehicles to wreck in this area in the last year.

Chairman Kilgore:  Nottoway Road on Coeburn-Mountain.  

IN RE:  HIGH SCHOOL UPDATE AND PENDING PPEA RESPONSES PROCESS

Dr. Perry provided a power point presentation on the Building Program for the school projects as follows:

Building Program

  • New school at UHS

  • New school at CHS

  • New wing at EHS

  • New gym at AES

  • Total cost ($60M)

Each school was addressed with a timeline for completion, enrollment, and cost.

He reviewed the timeline for the proposals noting that once the consultants review and make its recommendations to the School Board, work will begin on negotiating the Comprehensive Agreement.  This agreement will be shared with the School Board by email and hard copy on the 19th and if possible share the financials with the Board of Supervisors.  Dr. Perry’s target date for approval by the School Board is at its meeting on October 24 and hopefully the Board of Supervisors would address the Comprehensive Agreement soon after that date.   The School Board cannot proceed until the Board of Supervisors has given its approval.

He explained that the Advisory Committee needs to meet on October 20, in closed session; to allow the School Board to share the financials on what the Comprehensive Agreement basically would be and also make a recommendation as to whether or not to proceed.

Dr. Perry explained that there will be three (3) affected jurisdictions, the Town of Wise, Town of Big Stone Gap and the County of Wise.  These jurisdictions will have to determine if there is anything in the detailed proposal that they need to address.  There is a sixty day time limit on any comments.  In keeping these localities aware of any needs that may be required from them, it is hoped that the sixty days time limit will not be taken. 

Supervisor Luntsford, noting that it will be a couple of years before the elementary gym at Appalachia will be completed, he was concerned for the 8th graders not having a gym during that period of time.

Dr. Perry said there would be sufficient space for extra students at Union.  This is the only option unless the high school gym is kept open.  If the School Board would have some help in keeping the high school gym open, they would attempt to do that.  However, the School Board would like to relinquish control over these buildings as soon as possible.    

Supervisor Luntsford said he understood that the students would go to Union but transportation was a problem.  Dr. Perry stated that shuttle buses have been provided in similar instances and could be worked out to accommodate these students also.

PUBLIC EXPRESSION

Walter Crouse, a resident of Hurricane, spoke on the following:

  • Recycling

  • Extending life of landfill

  • Property taxes

  • Littering

David Gent, a resident of Indian Creek, voiced his concerns about the school children, especially transportation.  He was critical of the school system in its finances.

Stacy Carson, resident on the old Indian Creek Road, voiced her concern about bullying in the schools.  She asked that the school kids be asked how the consolidation was going rather than the school officials and their staff.  Things are not as they are made out to be.  There are no activity buses being made available for the students as promised.  She asked that parents get more involved with their children and their community functions.

There being no further comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the consent agenda as follows:

IN RE:  PUBLIC HEARINGS

  • Set public hearing (October 6, 2011 @ 6:00 PM) proposed amendment to County Building Code Ordinance #2-1975

  • Set public hearing (October 6, 2011 @ 6:00 PM) proposed amendment to Tax Refund Interest Rate Ordinance

  • Set public hearing (September 29, 2011 @ 5:00 PM) Virginia Public Schools – General Obligation Bonds

  • Set public hearing (October 6, 2011 @ 6:00 PM) proposed ordinance for Tax Exempt Status for Habitat for Humanity of Wise County, Inc.

IN RE:  RESOLUTION APPROPRIATION OF FUNDS BOLD CAMP SEWER

Approved resolution on appropriation of funds for the Bold Camp II Area Sewer Project

RESOLUTION #   46         2011

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION – HAMILTON TOWN SEWER PROJECT

Approved resolution on appropriation of funds – Hamilton Town Area Sewer Project

RESOLUTION #   47            2011

(Said resolution is on file in the County Administrator’s Office)

IN RE:  PROCLAMATION – NATIONAL PREPAREDNESS MONTH

Approved Proclamation Declaring September as National Preparedness Month

(Said proclamation is on file in the County Administrator’s Office)

IN RE:  RESOLUTION GASB 54

Approved a resolution of the Wise County Board of Supervisors establishing a Fund Balance Policy GASB 54

RESOLUTION #    48        2011

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION SUPPORTING RESTORATION OF STATE FUNDING

Approved a resolution supporting restoration of state funding for aid to localities

RESOLUTION #    49        2011

(Said resolution is on file in the County Administrator’s Office)

IN RE:  AGREEMENT  - CNW WASTEWATER TREATMENT AGREEMENT

Approved an Assignment Agreement by and between the Board of Supervisors, the PSA and CNW for wastewater treatment.

IN RE:  AGREEMENT –CITY OF NORTON - TRANSMISSION AGREEMENT
 
Approved an Assignment Agreement between Board of Supervisors, the PSA and the City of Norton for transmission of wastewater

IN RE:  AGREEMENT –ASSET TRANSFER GUEST RIVER SEWER

Approved an asset transfer of Guest River Sewer from Board of Supervisors to PSA

IN RE:  AGREEMENT – BOLD CAMP SEWER PROJECT PHASE II

Approved an Inter-agency Agreement between the Board of Supervisors and PSA for extension of sewer lines into the Bold Camp II community located in Wise County

IN RE:  AGREEMENT – HAMILTON TOWN SEWER PROJECT

Approved an Inter-Agency Agreement between the Board of Supervisors and the PSA for the extension of sewer lines to the Hamilton Town Community located in Wise County

IN RE:  BUDGET AMENDMENTS

Approved the following budget amendments:

#11      Revenue – Hazmat Grants                               $14,812.23
           
The motion to approve the consent agenda was unanimously approved.

IN RE:  ORDINANCE PROHIBITING SHOOTING OF BOWS

A public hearing was held on September 1, 2011 to receive citizens input regarding the proposed ordinance prohibiting shooting of compound bows, crossbows, longbows and recurve bows.

There was a group of 10 that were in opposition to the proposed ordinance.

A motion was made by J. H. Rivers, seconded by Robby Robbins, to table the proposed ordinance indefinitely.

Supervisor Shortt felt that the ordinance should be denied and not tabled.

Supervisor Rivers withdrew his motion and Supervisor Robbins withdrew his second.

A motion was made by J. H. Rivers, seconded by Robby Robbins, to deny approval of the proposed ordinance on prohibiting shooting of bows.  The motion was unanimously approved.

IN RE:  E-911 ROAD NAME ADDITION

A public hearing was held on September 1, 2011 to receive citizens input regarding the proposed E-911 road name –Cullowhee Road located off Isom Drive in Big Stone Gap. 

There was no public opposition to the proposed name.

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve the E-911 road name as presented.  The motion was unanimously approved.

IN RE:  ORDINANCE- PRECIOUS METALS

A public hearing was held on September 1, 2011, to receive citizens input regarding a proposed ordinance on regulations for buying and selling precious metals.

There were no public comments regarding the proposed ordinance.

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve the ordinance regarding dealers in precious metals.  The motion was unanimously approved.

ORDINANCE #                         2011

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  UPPER EXETER SEWER PROJECT UPDATE

Supervisor Luntsford stated that he has spoken with most Board members by phone regarding the Upper Exeter Sewer Project and there seems to be a majority support for funding the short fall of this project.  It seems as though members are in agreement that this project needs to be processed through the PSA for the funding.  Also, there needs to be an agreement between the Town of Appalachia and the PSA.  Delegate Phillips has agreed to draw up this agreement and hopefully have it available for approval at the next PSA meeting.  No action is needed from the Board at this time.

IN RE:  SOUTHWEST AMBULANCE SERVICES

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve the request from Southwest Ambulance Service, LLC to transport patients throughout the Commonwealth of Virginia with it specialized units.  The motion was unanimously approved.

IN RE:  AGENDA ITEMS FOR RECESSED MEETING

Chairman Kilgore asked for a motion to move the following agenda items to the recessed meeting on the 29th:

  • Resolution of Appreciation Honoring Bud Phillips

  • Gift to the Clarence E. “Bud” Phillips Scholarship Fund

  • Resolution Naming of Bridge

A motion was made by Bob Adkins, seconded by Virginia Meador, to move the agenda items noted above to the Recessed meeting on September 29, 2011.  The motion was unanimously approved.

IN RE:  POLICY FOR PUBLIC WORKS

Finance Administrator Cox asked the Board to table the Policy for Public Works until the October meeting to allow additional time in completing the policy.

A motion was made by J. H. Rivers, seconded by Ronnie Shortt, to table the Policy on Public Works until the October meeting.  The motion was unanimously approved.

IN RE:  APPOINTMENT – LENOWISCO BOARD OF DIRECTORS

A motion was made by Robby Robbins, seconded by Dana Kilgore, to appoint Suzy Harrison to the LENOWISCO Board of Directors for a term of three (3) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – HIGHWAY SAFETY COMMISSION

A motion was made by Robby Robbins, seconded by Dana Kilgore, to re-appoint Tony Bates to the Highway Safety Commission for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – RECREATIONAL AUTHORITY

A motion was made by Robby Robbins, seconded by Dana Kilgore, to re-appoint Debbie Baca to the Recreational Authority for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT INDUSTRIAL DEVELOPMENT AUTHORITY

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to re-appoint Jimmy Scalf to the IDA for a term of four (4) years.  The motion was unanimously approved.

RECESS

A brief recess was taken at  7:30 PM

The meeting reconvened at 7:40 PM

IN RE:  CLOSED SESSION

A motion was made by J. H. Rivers, seconded by Virginia Meador, to go into closed session to discuss the following items as permitted by the noted Sections of the Code of Virginia:

  • Investing of public funds –                           Section 2.2-3711(A)(6)

  • Personnel                                                      Section 2.2-3711(A)(1)

  • Discussion of the award of a public contract – Section 2.2-3711(A)(30)

The motion was unanimously approved.

After a lengthy closed session, a motion was made by Bob Adkins, seconded by J. H. Rivers, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED SESSION

Secretary Underwood read the certification for closed meeting.

A motion was made by Bob Adkins, seconded by Ronnie Shortt, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #     50        2011

(Said resolution is on file in the County Administrator’s Office)

OTHER

  • Administration Reports

  • Board Comments

RECESS

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to recess the meeting until Thursday, September 29, 2011 @ 5:00 PM.  The motion was unanimously approved.

ATTEST:                                                         WISE COUNTY BOARD OF SUPERVISORS

 

_________________________________      ______________________________________
Shannon C. Scott, Clerk                                               Dana G. Kilgore, Chairman

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