Board of Supervisors - June 15, 2011 Recessed Meeting

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The Wise County Board of Supervisors met in a Recessed meeting on Wednesday, June 15, 2011 @ 5:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following members were present:

Honorable Dana G. Kilgore – Chairman
Honorable Robert R. Adkins – Vice-Chairman
Honorable Virginia Meador
Honorable Steve Bates
Honorable Ronald L. Shortt
Honorable J. H. Rivers
Honorable Robert E. Robbins, Jr.,
Honorable Fred Luntsford – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

IN RE:  CLOSED SESSION

A motion was made by Bob Adkins, seconded by Virginia Meador, to go into closed session to discuss the investing of public funds as permitted by Section 2.2-3711(A)(6) of the Code of Virginia.

After closed session, a motion was made by Bob Adkins, seconded by Ronnie Shortt, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED MEETING

Secretary Underwood read the certification for closed meetings.

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to adopt the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                    2011

(Said resolution is on file in the County Administrator’s Office)

IN RE:  SCHOOL FINANCING

Dr. Jeff Perry addressed the Board with a power point presentation on the plans for new schools.  Of all the plans that have been presented and discussed, this particular plan for three (3)  community schools has had the most wide spread support, is the most financially feasible, has reasonable travel and is situated in the most populated areas.  After talking with County Finance Administrator and working with others, it was felt that $60M is inside the envelope of what the County can afford without a tax increase.  This will be handled through the PPEA process that will have a guaranteed maximum price.

Dr. Perry reviewed the following Building Program Elements:

  • New School at UHS at PVHS site for a cost of $25M

  • New School at CHS in the Wise area for a cost of $25M

  • New Wing at ESHS site for a cost of $8.5M

  • New Gym at AES for a cost of $1.5M

  • Eighth graders to SPES/AES

  • Revise OSCBs

  • Revise Literary Loan

  • Expedite PPEA for UHS/CHS

  • Initiate tradition bid for EHS

  • Designate Names/colors/mascots

  • Purchase new uniforms

  • Continue conversations with NCS

  • Construct for potential expansion

FINANCING

  • QSCB

  • Literary Loans

  • Low rates (below 5%)

  • Within County’s ability

LCI FREEZE

  • LCI freeze still possible

  • Continue conversation with NCS

PROCESS

  • PPEA with new schools

  • Traditional with East Side High School

The plans for the trophies, pictures and uniforms from each school were reviewed.

Dr. Perry’s request to the Board is for approval of the building concept as presented this evening and to approve the resolutions for school funding and Literary Loan as presented.  He further noted that as this process goes forward, there will be other documentation needed for the Literary Loans, QSCB funding, and purchase of bonds.  It is anticipated that all four (4) literary loans will not be approved.  However, the hope is to get $14M, which will meet the limit allowed.    

Finance Administrator Cox gave a brief update on county finances and its ability to pay the debt over a period of 20 years.  Mr. Cox said he would prefer holding the $9M that has been set aside for schools for any unforeseen needs that may occur during this funding process.  Nearing the end of the loan, these funds can be applied toward debt service.

There was discussion on whether or not the City of Norton would become a part of the consolidation plan and the role this move would have on the economy.

Regarding the LCI ranking, Dr. Perry explained that if the City of Norton and County schools combine, the LCI ranking will remain the same for five years.  If the City gives up its constitutional officers, the LCI will remain unchanged for 15 years.  If the City gives up its city status, the LCI will remain the same for 20 years.  He said he would be meeting with the City to further pursue this partnership that will prove to very beneficial to both the City and the County.  If this opportunity to gain this partnership is lost, and the LCI freeze is lost, it will be a major mistake and a tremendous loss to both entities.

Supervisor Rivers brought to the Board’s attention that approval of the school plan will require a change in the CIP plan that was recently adopted by the Board.

Attorney Mullins explained that this is not an immediate concern but should be addressed at the beginning of the next fiscal year.

Supervisor Robbins asked Finance Administrator Cox to provide Board members with an analysis of the present budget at the current rate of inflation. 

A motion was made by J. H. Rivers, seconded by Bob Adkins, to approve the funding resolution of Wise County Board of Supervisors as presented along with the resolutions for Literary Loan Application for the Powell Valley location, the Wise location, the Coeburn Wing, and for the Appalachia Elementary Gym.

The votes were as follows:

Aye-    Dana G. Kilgore                       Nay-    Robby Robbins
            Robert R. Adkins
            Steve Bates
            Ronnie Shortt
            Virginia Meador
            J. H. Rivers
            Fred Luntsford
Motion carried.

Supervisors Robbins noted that he has reservations over the amount of money.  $42M was previously approved by the Board and without knowing the rate of inflation he sees a tax increase on the horizon.

Supervisor Shortt stated that students deserve new schools but he wished that a consensus could have been met before the students were moved into the old existing buildings.  That opportunity was there several times but the Board failed to grasp that opportunity.

IN RE:  RESOLUTION FUNDING OF NEW SCHOOLS

RESOLUTION # ______________________2011

(Said resolution is on file in the County Administrator’s Office)

IN RE:RESOLUTION APPLICATION FOR LITERARY FUND (COEBURN WING)

RESOLUTION #                      2011

(Said resolution is on file in the County Administrator’s Office)

IN RE: RESOLUTION APPLICATION FOR LITERARY FUND (POWELL VALLEY)

RESOLUTION #                    2011

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION APPLICATION FOR LITERARY FUND (WISE AREA)

RESOLUTION #                       2011

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION APPLICATION FOR LITERARY FUND (APPALACHIA GYM)

RESOLUTION #                 2011

(Said resolution is on file in the County Administrator’s Office)

BREAK

A break was taken at 7:15 PM
The meeting reconvened at 7:33 PM

IN RE:  REDISTRICTING

The redistricting plan as submitted by Supervisor Rivers included four (4) districts with one modification to the precinct in Pound, places the Town of Pound wholly within District one, keeps the number of people within the state requirement range of equality with the least impact on the Registrar’s Office and a small change for voters.

The plan submitted by Supervisor Shortt consists of three (3) districts with two (2) supervisors per district and one supervisor at large. This plan places the two Pound precincts back together and the two (2) Coeburn precincts back together.

These two (2) plans were discussed by Board members with comments both negative and positive on both plans.

After discussion, a motion was made by Bob Adkins, seconded by J. H. Rivers, to set a public hearing for Wednesday, June 29, 2011 at 6:30 PM to receive citizens’ comments regarding the two (2) proposed redistricting plans as presented to the Board.  The motion was unanimously approved.

IN RE:  ORDINANCE – REGIONAL DROUGHT

Ronnie Shortt made a motion to set a public hearing on July 14, 2011 at 6:00 PM to receive citizens’ comments on a proposed Regional Drought Ordinance.  Bob Adkins seconded the motion.

Attorney Mullins explained that the regional (meaning LENOWISCO, Cumberland Plateau and Mount Rogers) water supply plan is almost complete.  DEQ’s regulations for these regional plans include a public hearing requirement in conjunction with each locality adopting a resolution supporting the regional plan.  It has been requested that these adoptions take place at each jurisdiction in their July meeting.

After discussing the proposed ordinance and realizing a number of questions needed to be answered before the Board takes any action, Supervisor Shortt withdrew his motion and Supervisor Adkins withdrew his second.

Attorney Mullins said she would follow up with Frank Kibler of LENOWISCO on the questions as noted by the Board and have someone to attend the July meeting to answer any additional questions.

A motion was made by Robby Robbins, seconded by J. H. Rivers, to table the ordinance until the July meeting to allow the Attorney ample time to gather more information regarding the ordinance.  The motion was unanimously approved.

IN RE:  PURCHASE OF PROPERTY / PART B

A motion was made by Bob Adkins, seconded by Steve Bates, to authorize the County Administrator to continue negotiations with individuals on property (part B) as discussed in close session and report back to the Board.  The motion was unanimously approved.

RECESS

A motion was made by Bob Adkins, seconded by Steve Bates, to recess the meeting until Wednesday, June 29, 2011 at 6:30 PM.  The motion was unanimously approved.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

_______________________________          _________________________________________
 
Shannon C. Scott, Clerk                                   Dana G. Kilgore, Chairman

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