Board of Supervisors - May 5, 2011 Workshop Meeting

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The Wise County Board of Supervisors met in a Workshop meeting on Thursday, May 5, 2011 @ 6:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following members were present:

Honorable Dana G. Kilgore – Chair
Honorable Robert R. Adkins – Vice-Chair
Honorable Virginia Meador
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable J. H. Rivers – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Financial Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

ABSENT

Honorable Robert E. Robbins, Jr.
Honorable Fred Luntsford

PRAYER

Cliff Bowman, Pastor Stevens Church of God in Wise, led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

IN RE:  AGENDA / ADDITIONS

Supervisor Rivers asked that funding to replace buildings torn down at the fairgrounds be placed on the agenda for discussion.

Attorney Mullins asked that redistricting be added to the agenda for an update.  The Department of Justice is not going to comment or be involved at all with redistricting unless the Board actually takes action.  The AG’s office has advised that they can give an opinion if the Board makes a request or the possibility of a Declaratory Judgement may be available.  A Declaratory Judgement, if the Board were to file, would ask whether or not the County has district lines now, or, whether or not the old district lines would suffice and be designated as district lines, or if the County has none.  This would let the Board know what needs to be done prior to an election or what the status would be at the time of an election.  She asked the Board to consider, between now and the next Board meeting, as to whether or not the Board wants to ask for either an AG’s opinion or a Declaratory Judgement action which asks the court to make a determination on whether the County has district lines that exists or whether the County has no lines.

Supervisor Rivers asked that redistricting be placed on next week’s agenda for discussion.  He further asked that Board members be provided any draft copies of letters to the AG or the Declaratory Judgement proposal to allow the Board the opportunity for input regarding the language in these two documents prior to next week’s meeting.

Administrator Scott advised that he received a fax from CNW this afternoon requesting formal action by the Board of Supervisors regarding the CNW plant expansion.  He asked that this item be placed on next week’s agenda for action.  A resolution will be prepared per CNW’s request for Board review and consideration.

ROADS & HIGHWAYS

Supervisor Rivers asked the County Administrator to ascertain the status of the study done by VDOT on U.S. 23 from Big Stone Gap to Norton at the top of the mountain.  There have been several accidents on that road and hopefully something can be done to make the road safer.

IN RE:  PUBLIC HEARING – SEWER USE ORDINANCE

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed Sewer Use Ordinance for Wise County.

There being no one to speak, the public hearing was closed.

IN RE:  PUBLIC HEARING- SECONDARY SIX YEAR PLAN

A joint public hearing between VDOT and the Board of Supervisors was duly advertised for this date to receive citizens’ comments regarding the proposed Secondary Six-Year Plan for FY 2011/12 through 2016/17 in Wise County and on the Secondary System Construction Budget for FY 2011/12.

There was no one to speak regarding the proposed plan and Construction budget.

Supervisor Rivers asked the administrative team for clarification on once roads are in the Six-Year Plan are they set in a specific order and are they set in concrete until completed.

There being no further comments, the public hearing was closed.

IN RE:  SCHOOL BOARD BUDGET FY 2011/12 PRESENTATION

There was no one present to present the School Board Budget at this time.

IN RE:  COUNTY BUDGET FY 2011/12 PRESENTATION

Financial Administrator David Cox provided a power point presentation on the County’s proposed FY 2011/12 budget totaling $52,355,852.

Proposed Revenues

Subtotal Local Revenue                                                          $34,392,056
Subtotal State Revenue                                                          $12,827,156
Federal Govt. & Misc Revenue                                                $  3,474,850
Loan Proceeds                                                                      $  1,661,790
Total General Fund Revenue                                                   $52,355,852

Expenditures Summary

Total General Fund Expenditures                                            $52,355,852

Budget Highlights Revenues FY 12 vs FY 11

Revenues (In M$)

  • 0.4 Increase – Personal Property

  • 0.9 Increase – Coal Severance

  • (.24) Decrease – Use of Money

  • (0.13) Decrease – Loan Proceeds

  • (0.25) Decrease – Mental Health

  • (0.70) Decrease – Public Assistance/Welfare

  • Net Decrease in Revenues (.517)

Budget Highlights-Major Changes – Expenditures FY 12 vs FY 11

Expenditures (In M$)

  • .323 Increase in GIS-Grant Expenses (Pass Through)

  • (.561) Decrease – Regional Jail Contribution

  • .754  Increase Courthouse Capital Outlay

  • (.238) Decrease – Mental Health (Note principally pass through)

  • (1.271) Decrease – Landfill (Includes Capital Outlay Decrease & Landfilling savings

  • .250 Increase – E-911

  • .226 Net of all other increases / decreases

  • Net Decrease in Expenditures (.517)

This proposed budget includes level funding of $15.051 for the school system and a one time stipend of 2% for County employees according to base salary, which includes Social Services.  He further explained that a percentage of the increase in the health insurance premium will be passed on to the employees.  

There were brief comments from Board members regarding the proposed budget.

RULES OF CONDUCT

The Rules of Conduct for meetings were read.

IN RE:  VDOT – SIX- YEAR PLAN UPDATE

Steven Buston, District Planning & Land Use Director, reviewed the proposed Six-Year Plan explaining that the proposal before the Board is to approve a priority list of projects which includes the following active projects that need to remain on the plan:

  • Route 627

  • Route 757

  • Route 666

  • Route 613

In recent years and again with the upcoming FY 2012/17, State formula distributions for unpaved, primary, secondary, and urban roads/highways have been suspended.  Available State funding instead is utilized to leverage Federal funding that is allocated to Virginia.  The only funding available for distribution this update is the TeleFee allocation.  Although there are no formula funds for distribution this year, approval of the County’s SSYP is necessary for distribution of the TeleFee funding and to keep active projects progressing. 

He asked the Board to approve the plan as presented to them with any additions they may have.

Administrator Scott noted that he and Mr. Buston have discussed the Innovation Highway Project which is the connector road between Ramsey and UVA-Wise, and the Lonesome Pine Regional Business and Technology Park that perhaps could be added to the secondary plan and may qualify for some of the TeleFee funds for purpose of planning and study.

Mr. Buston noted that if the Board wants the Innovation Highway Project added to the Six-Year Plan he would recommend taking action to have it added for planning and study only.

Administrator Scott was asked to prepare a resolution approving the Six-Year Plan to include the Innovation Highway for Board’s consideration at its next meeting.

To answer Supervisor Rivers question regarding roads on the Six Year Plan, Mr. Buston explained that roads on the Six-Year Plan can be removed, not by VDOT, but by the Board of Supervisors and VDOT.  However, this is not a practice that is done very often because of the time it takes to get roads on that plan.

PUBLIC EXPRESSION

The following individuals addressed the Board requesting level funding for the school system in the upcoming budget:

Debbie Dickenson                   Brenda Collins             Tabitha Raines
Kellie Sorah                            George Barton             Suzanne Taylor
Amber Salyer                          Crystal Dale                Brenda Mullins
Deborah Taylor

The following individuals spoke on topics such as consolidation, coal severance, wasteful spending of tax payers’ money and youth programs for the children:

Andrew Mays                          Harold Greear
Glen Sturgill                            Walter Crouse
Marlene Bush                          Junanita Quillen
Connar McCoy                                   

There being no further public comments, the public expression period was closed.

 

IN RE:  CONSENT AGENDA

The following items under the consent agenda were reviewed:

  • Resolution approving Secondary Six-Year Plan FY 2011/12 thru 2016/17 & the Construction Priority List (2011/12 for Wise County

  • Resolution Approving the Coal & Gas Road Improvement Advisory Committee Annual Plan for Roads & Bridges July 1, 2011 thru June 30,2012

  • Resolution Commending Law Enforcement Officers for their service

  • Set Public hearing (June 2, 2011 @ 6:00 PM) on a proposed Recycling Ordinance

  • Set Public hearing (June 2, 2011 @ 6:00 PM) on three (3) proposed 911 road name additions

  • Set Public hearing (June 2, 2011 @ 6:00 PM) on a rezoning request from Nathaniel Maggard

IN RE:  TOWN OF ST. PAUL – TV COVERAGE

A letter was received from St. Paul Mayor Kyle Fletcher stating that the Town of St. Paul residents have no ability to view Wise TV programming on their local cable channel.  They are able to see the Board of Supervisors meetings delayed and other Wise TV programs on the internet but are unable to see the Board of Supervisor meetings live. 

Equipment has been purchased and installed that will now allow the residents of St. Paul to view the Board of Supervisors meeting live and other Wise TV programs on the internet

Jack Still, representing Still Productions, explained that he has made arrangements with ARC TV to carry the Board of Supervisors meeting on channel 16 in St. Paul.   The meetings are also live on the internet and those individuals on satellite dish can view the meetings live by going to the County’s website.

Administrator Scott noted that an agreement between Wise County and ARC TV is being prepared.  ARC TV will show other programs as well as the Board of Supervisors meetings on channel 16 in St. Paul.

OTHER ITEMS REVIEWED

  • Proposed CIP Plan FY 2012/16

  • Budget Amendments

  • Appointments

BOARD COMMENTS

Board members spoke on the following:

  • School enrollment

  • School courses and classes

  • Cram plan

  • School Board budget

  • Level funding for school

  • Redistricting

  • Consolidation

  • Comcast Network changes

  • School Youth Programs

ADJOURN

There being no further business, the meeting was adjourned at 8:20 PM.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

______________________________            _______________________________________
Shannon C. Scott, Clerk                                   Dana G. Kilgore, Chair

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