Board of Supervisors - December 9, 2010 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on December 9, 2010 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following members were present:

Honorable J. H. Rivers – Chairman
Honorable Dana Kilgore – Vice- Chair
Honorable Robert R. Adkins
Honorable Virginia Meador
Honorable Robert E. Robbins, Jr.
Honorable Steve Bates
Honorable Ronald L. Shortt
Honorable Fred Luntsford – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Financial Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Rev. Lee Kidd, Pastor Park Avenue Baptist Church, Norton led in prayer.

MINUTES

A motion was made by Bob Adkins, seconded by Virginia Meador, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

The following items were added to the agenda for consideration:

  • Budget Amendment #18 (Employee Bonuses)

  • Resolution Employee Recognition

  • Discussion on Joint Meeting between Board of Supervisors and School Board

  • Discussion on proposed Resolution Concerning Restructuring of Virginia Cooperative Extension

A motion was made by Robby Robbins, seconded by Bob Adkins, to approve the agenda as presented to include the additions as listed.  The motion was unanimously approved.

ROADS AND HIGHWAYS

There was some discussion on snow and debris removal from the winter storm last December.

PUBLIC EXPRESSION

Connar McCoy spoke on the need for redistricting.

There being no further comments, public expression was closed.

IN RE:  LONESOME PINE REGIONAL AIRPORT

Donnie Rose, Chairman of the Cumberland Airport Commission, addressed the Board with an update on the improvements being made at the airport.

IN RE:  TOURISM UPDATE

Bill Smith, Director of Tourism and Marketing, provided a power point presentation on the goals for economic development and tourism in Wise County. 

IN RE:  E-911 PUBLIC HEARING

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to set a public hearing for January 6, 2011 at 6:00 p.m. on a proposed E-911 Road name addition.  The motion was unanimously approved

IN RE:  RESOLUTION INDEPENDENT REVIEW OF EXPENSES/REVENUES WISE COUNTY

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to table the resolution regarding an independent review of expenses & revenues of Wise County until the January meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION AUTHORIZING HIRING OF LEGAL COUNSEL/SCHOOL CONSOLIDATION

The resolution authorizing hiring of legal counsel regarding school consolidation dies for lack of motion.

IN RE:  RESOLUTION OF SUPPORT RURAL ADDITION – FEATHERS ROAD

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the resolution requesting Feathers Road be placed on a list to be added to the secondary system of state highways maintained by VDOT when funding becomes available.  The motion was unanimously approved.

RESOLUTION #                       2010

(Said resolution is on file in the County Administrator’s Office)

IN RE:  SCHOOL FINANCING

No action was taken on school financing.

IN RE:  QSCAB APPLICATION

No action was taken on the QSCAB Application.

IN RE:  RESOLUTION SCHOOL CONSOLIDATION AMENDMENT

Amendment to the School Consolidation Resolution adopted by the Board on October 26, 2010 died for lack of motion.

IN RE:  APPALACHIA ELEMENTARY SCHOOL FUNDING

Funding for the Appalachia Elementary School died for lack of motion.

IN RE:  APPOINTMENT BUILDING CODE AND APPEALS BOARD

A motion was made by Virginia Meador, seconded by J. H. Rivers, to re-appoint Robert E. Boggs, Jr to the Building Code and Appeals Board for a term of five (5) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT COMMUNITY POLICY AND MANAGEMENT BOARD

A motion was made by Ronnie Shortt, seconded by Steve Bates, to re-appoint Tempa Rasnick to the Community Policy and Management Board for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT REDEVELOPMENT AND HOUSING AUTHORITY

A motion was made by Virginia Meador, seconded by J. H. Rivers, to re-appoint James B. Cooper to the Redevelopment and Housing Authority for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT PSA

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to appoint Hibert Tackett, Jr. to fill the unexpired term of James Flanary on the PSA .  The motion was unanimously approved.

IN RE:  CIVIL WAR COMMITTEE

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to appoint the following individuals as the Civil War Committee:

  • Brian McKnight

  • Bill Gobble

  • Sutton Rigg

  • Gene Vanover

  • Donna McCoy, Secretary

The motion was unanimously approved.

IN RE:  BUDGET AMENDMENT #18

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to approve the following budget amendment:

  • #18      Employee Bonus (In recognition of no pay increase In the past three (3) years)       $116,000.00

The motion was unanimously approved.

IN RE:  RESOLUTION EMPLOYEE RECOGNITION

A motion was made by Virginia Meador, seconded by Bob Adkins, to approve the resolution recognizing Sheila Bolling Shupe, Gracie Gibson Hensley, Annette Phipps Underwood, Sharon Yeats Carico and Jeannie Sturgill Mullins, who have either served 40 years or are approaching 40 years of service to the County of Wise.  The motion was unanimously approved.

RESOLUTION #                     2010

(Said resolution is on file in the County Administrator’s Office)

IN RE: JOINT MEETING BETWEEN BOARD OF SUPERVISORS & SCHOOL BOARD

Chairman Rivers stated that Dr. Perry requested a joint meeting of the Board of Supervisors and the School Board on Monday, December 20, 2010 @ 6:00 p.m. at the Education Center regarding a presentation of the comprehensive agreement and the PPEA process and to take questions from board members.

Dana Kilgore made a motion to recess this meeting to meet with the School Board on December 20 @ 6:00 at the School Board Education Center as requested by Dr. Perry.  Bob Adkins seconded the motion.

Virginia Meador made a substitute motion that the School Board and the Board of Supervisors have independent meetings.  Robby Robbins seconded the motion.

Several Board members mentioned that they may not be available on that day due to the holiday season and prior commitments.  Other mentioned that this is an informational meeting on the comprehensive agreement and the PPEA process. 

Attorney Mullins noted that she is waiting on a draft of the comprehensive agreement that she will distribute to the Board.  She understands the draft will be provided prior to the 20th meeting for the Board to review.  One of the things she would intend to discuss with the Board is whether or not the Board would want to have some expertise on this matter since these are very complicated documents.  The Board’s Bond Counsel is familiar with the PPEA process as well as the comprehensive agreement. 

Chairman Rivers asked for a copy of the proposed comprehensive agreement prior to the 20th meeting and also a copy of the School Board’s PPEA, which would be beneficial in preparing for the meeting.

There was some concern as to whether or not this would be a voting meeting.

Attorney Mullins explained that the Board could vote if they so choose.  However, at least from the request that was made, this meeting is intended to be educational and informational only.

The votes on the substitute motion by Virginia Meador were as follows:

Aye      Virginia Meador                       Nay-    Ronnie Shortt
            Robby Robbins                                  Steve Bates
            J. H. Rivers                                       Bob Adkins
                                                                    Dana Kilgore
                                                                    Fred Luntsford

Motion failed

The votes on the original motion by Dana Kilgore were as follows:

Aye-    Ronnie Shortt                           Nay-    Virginia Meador
           Steve Bates                                        Robby Robbins
           Bob Adkins                                         J. H. Rivers
           Dana Kilgore
           Fred Luntsford

Motion carried.

IN RE:  RESOLUTION RESTRUCTURING OF VIRGINIA COOPERATIVE EXTENSION

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to table the resolution concerning restructuring of the Virginia Cooperative Extension until January.  The motion was unanimously approved.

RECESS

A recess was taken at 7:25 p.m.

The meeting reconvened at 7:35 p.m.

IN RE:  CLOSED SESSION

A motion was made by Ronnie Shortt, seconded by Virginia Meador, to go into closed session to discuss the following items as permitted by the Code of Virginia:

  • Section 2.2-3711(A)(1) Personnel
  • Section 2.2-3711(A)(7) Legal Counsel

The motion was unanimously approved.

After a lengthy closed session, a motion was made by Robby Robbins, seconded by Ronnie Shortt, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION CLOSED SESSION

Secretary Underwood read the certification for closed meeting.

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                                   2010

(Said resolution is on file in the County Administrator’s Office)

IN RE:  ORGANIZATIONAL MEETING

A motion was made by Dana Kilgore, seconded by Virginia Meador, to set the Organizational meeting @ 5:45 p.m. on Thursday, January 6, 2011 in the Board room.  The motion was unanimously approved.

BOARD COMMENTS

There was some discussion regarding Comcast’s cable rate increase.

Attorney Mullins advised that the Board has no control over Comcast’s rate increases.

Chairman Rivers noted that a ruling had been received from the Attorney General on the separation of powers between the School Board and the Board of Supervisors.  That ruling also relates to the Board’s October 26th resolution on funding the schools and specifying consolidation issues.  Attorney Mullins will research this and if action is needed by the Board she will advise the Board accordingly.

Chairman Rivers appointed the following redistricting committee 

  • Fred Luntsford

  • Bob Adkins

  • J. H. Rivers

  • Robby Robbins

He has requested maps to be printed based on the current redistricting and any current census data that is available for planning purposes.

Attorney Mullins advised that the Board must move quickly on this matter to meet the timeline.  She directed the Board to a letter from General Registrar Tommy Chester which gives additional information on this subject.

RECESS

There being no further business, a motion was made by Dana Kilgore, seconded by Bob Adkins, to recess the meeting until Monday, December 20, 2010 @ 6:00 p.m. in the Wise County Education Center.  The motion was unanimously approved.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

_______________________________          ________________________________________
Shannon C. Scott, Clerk                                   J. H. Rivers, Chairman

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