Board of Supervisors - May 13, 2010 Regular Meeting

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The Board of Supervisors met in a Regular meeting on Thursday, May 13, 2010 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable J. H. Rivers – Chairman
Honorable Dana Kilgore – Vice-Chair
Honorable Steve Bates
Honorable Virginia Meador
Honorable Ronald L. Shortt
Honorable Robert E. Robbins, Jr.
Honorable Fred Luntsford
Honorable Robert R. Adkins – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Financial Administrator
Karen T. Mullins – Legal Administrator
Annette Underwood – Executive Secretary

PRAYER

Shannon Scott led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Bob Adkins, to approve the minutes as presented.  The motion was unanimously approved.

IN RE:  AGENDA

A motion was made by Robby Robbins, seconded by Fred Luntsford, to approve the agenda as presented.

A substitute motion was made by Dana Kilgore, seconded by Steve Bates to approve the agenda with the removal of school funding until after the public hearing has been held by the School Board on May 24.

Aye-    Dana Kilgore               Nay-    Fred Luntsford
            Steve Bates                              Robby Robbins
            Bob Adkins                             Virginia Meador
            Ronnie Shortt                           J. H. Rivers

The motion failed.

There was some discussion on the school funding as to whether or not it will be placed back on the agenda for discussion.

Chairman Rivers asked for a vote on the main motion to approve the agenda as presented:

Aye-    Robby Robbins                        Nay-    Ronnie Shortt
            Virginia Meador                       Steve Bates
            Fred Luntsford                         Bob Adkins
            J. H. Rivers                              Dana Kilgore

The motion failed.

RECESS

Since the agenda was not approved, the Board took a brief recess at 6:17 p.m.
The meeting reconvened at 6:35 p.m.

IN RE:  AGENDA

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve the agenda with the removal of school funding which will be placed on the agenda for the Recessed meeting at which time additional information should be available on the high schools.  The motion was unanimously approved.

IN RE:  SIX YEAR  IMPROVEMENT PROGRAM

Administrator Scott explained that a public hearing will be held on June 3, 2010 in Dublin VA at which time written comments may be submitted regarding roads and projects to be included in the FY 2011-2016 Six-Year Improvement Program.  These projects and programs represent important improvements to address safety, congestion and preservation of Virginia’s transportation network.  He asked Board members to submit any roads or projects they would like to be considered for the Six Year Improvement Program.

IN RE:  RESOLUTION –ANNUAL COAL PLAN FOR ROADS AND BRIDGES

A motion was made by Robby Robbins, seconded by J. H. Rivers, to approve the resolution approving the Annual Coal Plan for Roads and Bridges July 1,2010 thru June 30, 2011.  The motion was unanimously approved.

RESOLUTION #                  2010

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION – REVENUE SHARING PROGRAM

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to approve the resolution approving the application to participate in the Revenue Sharing Program.  The motion was unanimously approved.

RESOLUTION #                       2010

(Said resolution is on file in the County Administrator’s Office)

PUBLIC EXPRESSION

Freddie Allison and Judy Hall, Big Stone Gap Town Clerk, came before the Board with a resolution from the Big Stone Gap Town Council urging the Board of Supervisors and the Wise County School Board to maintain Wise County school locations within the areas supported by the tax paying citizens of Wise County and to minimize the economic impact to the greatest extent possible.

The following individuals spoke opposing/supporting the proposed high school consolidation:

In Opposition to the three school concept/consolidation

  • Harold Greear, Pound

  • Marline Bush, Exeter

  • Angela Honeycutt, Andover

  • John Schoolcraft

  • Stacy Carson

  • Walter Crouse, Hurricane

  • Chuck Miller, Big Stone Gap

  • Elizabeth Jones, Big Stone Gap

  • Nita Wilson, Big Stone Gap

  • Melissa, Pound

  • Debbie Baca, St. Paul

In support of consolidation

  • Donald Purdie, Wise

There being no further comments, public expression closed at 7:45 p.m.

IN RE:  EMERGENCY WATERSHED PROTECTION UPDATE

Greg Cross, Litter Coordinator, provided a power point presentation on Emergency Watershed Protection Plan which is the Emergency Watershed Protection Grant that has been applied for thru the US Department of Agriculture and administered through the Natural Resource Conservation Service.  This grant provides 75% cost-match grant funds for waterway remediation for those areas in the County where there has been significant amount of trees that have fallen due to the snow storm in December.

To qualify for this funding there had to be trees or woody debris in waterways, which is due to the snow storm in 2009.  Streams must be in imminent danger of flooding due to the trees, and the flooding hazard must pose immediate risk of damage to occupied structures, bridges, etc.

Before the DSR Assessment Team came to assess the streams, Mr. Cross and his staff identified over 130 potential sites, mapped over 80 sites for their review.  The team and Mr. Cross checked the sites over a period of two days.

The DSR Team findings over 43 sites that were approved which an engineering cost estimate was taken on these sites and it was determined that it would cost $70, 838.00 to clean these sites.  The 75% cost that they would provide totaling up to $53,128.50.  Wise County’s 25% match  is $17, 709.50.  This can be in-kind labor which is the route that will be taken.  As of May 12, funding has been approved and the County has 220 days to clean the streams.

On May 26, the NRCS plans to provide the County with an agreement.  A copy of this agreement will be given to the Board for review.  If the Board has any questions, those questions should be given to Mr. Cross prior to the June 3rd Board meeting to be forwarded to NRCS.  NRCS asks that the agreement be signed at the June 10th meeting which will expedite the stream cleanup. 

Chairman Rivers asked that this be put on the County website and channel 19.  He also suggested doing some in-kind work to help with the County’s share of the cost.

IN RE:  MECC UPDATE

Dr. Suarez, President of MECC, addressed the Board with an update on MECC and the services being provided.  MECC has an enrollment of 3,382 students with 1,311 of these students being from Wise County.

He expressed his appreciation to the Board and its continued support of the college noting that this would be his last meeting since he will be retiring at the end of June.

RECESS

A brief recess was taken at 8:20 p.m.
The meeting reconvened at 8:33 p.m.

IN RE:  APPALACHIA FIRE DEPARTMENT

Ron Norris, John King, and Davin Johnson, representing the Appalachia Fire Department, addressed the Board with an update on the Appalachia Fire Department’s services offered to the Town of Appalachia and Wise County.  Mr. Norris said the Appalachia Fire Department covers the largest footprint of any fire department in Wise County with a total coverage area of 82 square miles.  Some of the services rendered to the Town of Appalachia and to Wise County are:

  • EMS First Responder Services

  • Hazardous materials response

  • Rope Rescue

  • Vehicle extrication services

  • Swift Water Rescue

He stated that all of these services require specialized training and equipment.  Grants are being sought for but with the downturn in the economy, an increase in local funding would be appreciated.  Like everyone else, if funds can’t be provided, services will have to be cut.

According to Mr. Norris, these services are not offered by other fire departments.  With the expense of this specialized training, he asked the Board to consider an additional funding of $26,000 to assist with the needed training and equipment.  He noted that the County, in the past, supplemented two other towns with this amount of funding to assist with their financial needs.

IN RE:  SCHOOL BOARD FY 2010/11 BUDGET

Dr. Jeff Perry, Superintendent of Public Schools, addressed the Board on accusations previously made about the school’s finance department.

Ron Vicars, Director of Finance, presented a power point presentation on the School Board FY 2010/11 Budget totaling $70,551,100.00.  The proposed budget is comprised of the following:

  • School Operations                 $67,220,800

  • School Debt Service              $  1,330,300

  • School Capital Outlay            $  2,000,000

The Source of Revenue is as follows:

  • State Funds                  $32,987,600

  • Federal Funds              $  9,405,200

  • Sales Tax                     $  5,617,200

  • Local Funds                 $15,571,900

  • Other Funds                 $  6,969,200

He reviewed the budget by line item noting that there was a $750,000 increase in insurance which was passed on to the employees and no increase in salaries. 

There was a lengthy discussion between Dr. Perry and some Board members regarding a plan to operate the six existing schools.

Dr. Perry stated that there is before the Board a factual, sustainable plan that has the ability to operate, not only for tomorrow but the entire years.  The Board of Supervisors has been provided a plan.  However, no plan has been presented by the County, in this particular model with renovated six high schools, maintain current programming with increased operational costs each year and be able to maintain those six schools.  If the County can do that and commit to the citizens of Wise County that the County will maintain that operational funding to sustain all programs as they are now, he can go back to his Board and tell them that consolidation is no longer needed because the County is going to fund everything the schools need to do an equitable curriculum.
  
Supervisor Robbins spoke of a plan for keeping the six schools open and providing the needs of the students.

Dr. Perry asked to see that plan since no plan of this nature has been submitted to the School Board.
 
Supervisor Robbins told Dr. Perry that he did not have a plan at this time, not realizing that he would need one, but Dr. Perry would be seeing a plan for keeping the six schools open.

Dr. Perry, once again stated, that without the School Board contribution of consolidation savings in this particular plan, the County would have to experience a tax increase to keep all six high schools open at its current level.

RECESS

A brief recess was taken at 11:00 p.m.
The meeting reconvened at 11:10 p.m.

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Virginia Meador, to approve the following items on the consent agenda:

IN RE:  NJPA PARTICIPATING MEMBERSHIP APPLICATION & AGREEMENT

Approved the Participating Membership Agreement – National Joint Powers Alliance – creating an alliance between buyers and suppliers

IN RE:  REFUND REQUEST – C-O-R

Approved the refund to Timberland Express for $5,252.14 – Adjusted assessment per schedules filed

IN RE:  RESOLUTION – SOUTHWEST REGIONAL RECREATION AUTHORITY

Approved the resolution supporting the Southwest Regional Recreation Authority

RESOLUTION #              2010

(Said resolution is on file in the County Administrator’s Office)

The motion to approve the consent agenda was unanimously approved.

IN RE:  ORDINANCE – TAX EXEMPT STATUS – APPALACHIA CULTURAL ARTS COUNCIL

A public hearing was held on May 6, 2010 to receive citizens input on the proposed ordinance for a tax exempt status for Appalachia Cultural Arts Council in Appalachia.  There was no public opposition to the proposed ordinance.

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to approve the ordinance exempting the Appalachia Cultural Arts Council’s property within the Town of Appalachia from taxation.  The motion was unanimously approved.

ORDINANCE #                     2010

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  E-911 ROAD NAME ADDITION

A public hearing was held on May 6, 2010 to receive citizens input on the proposed E-911 road name addition in the Stephens area of Wise.  There was no public opposition to the proposed name.

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve the E-911 road name, Farmers Road, located in the Stephens area of Wise County.  The motion was unanimously approved.

IN RE:  RESOLUTION- REVENUE BONDS – VIRGINIA ELECTRIC & POWER COMPANY

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve the resolution on the issuance of Revenue Bonds financing for Virginia Electric and Power Company.  The motion was unanimously approved.

RESOLUTION #                             2010

(Said resolution is on file in the County Administrator’s Office)

IN RE:  VIDEOING OF SCHOOL BOARD MEETINGS

Chairman Rivers instructed Administrator Scott to discuss with Dr. Perry the possibility of videoing the School Board meetings to be shown on the PEG Channel that reaches more listeners than that of Channel 10 and report back to the Board. 

IN RE:  PUBLIC HEARING – COUNTY FY 2010/11 BUDGET

It was the consensus of the Board to place this item on the recessed meeting.

IN RE:  APPOINTMENT – FINANCIAL ADVISORY COMMITTEE- FINANCIAL SERVICES RFP

The following individuals were appointed to serve as the Financial Advisory Committee to review the Financial Advisory Services RFP:

  • Dana Kilgore

  • Bob Adkins or J. H. Rivers

  • David Cox

  • Shannon Scott

  • Delores Smith

IN RE:  APPOINTMENT – DEPUTY COORDINATORS FOR EOC

A motion was made by Bob Adkins, seconded by Dana Kilgore, to table this item until the June meeting.  The motion was unanimously approved.

IN RE:  APPOINTMENT – LANDFILL COMMITTEE

It was the consensus of the Board to table the appointment of the Landfill Committee until the June meeting.

IN RE:  BUDGET AMENDMENT #24

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve budget amendment #24 as follows:

Request from Commissioner of Revenue – Software Upgrade – Upgrade occurred in 2005, Vendor failed to invoice for final payment – Capital Outlay – $28,084.00

The motion was unanimously approved.

IN RE:  ADDRESSING & MAPPING INTERLOCAL AGREEMENT

The addressing agreement will continue the current maintenance of the 911 addressing at the county level.  The GIS department has received over $750,000 in grant funding over the past 5 years to complete the addressing project and to coordinate the GIS map data, ALI (Automatic Location Information) Verizon database, and MSAG (Master Street Address Guide).  Wise County is now 98% verified meaning that 98% of wireline phone numbers have a valid 911 address and will correctly plot on a GIS map on the dispatcher’s screen when a 911 call is taken

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to approve the Addressing and Mapping Interlocal Agreement as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT –WISE COUNTY TOURISM COMMITTEE

It was the consensus of the Board to table the appointment to the Wise County Tourism Committee until the June meeting.

IN RE:  APPOINTMENT –BUILDING CODE & APPEALS BOARD

A motion was made by Bob Adkins, seconded by Steve Bates, to re-appoint Bill Wampler to the Building Code & Appeals Board for a term of five (5) years.  The motion was unanimously approved.

IN RE:  CHANNEL 19 PROGRAM POLICY

Administrator Scott provided a draft of a Program Policy for Channel 19 for the Board to review and consider for adoption at the June meeting.

IN RE:  APPALACHIAN COMMUNITY ACTION AGENCY – LETTERS OF SUPPORT

The Board was provided with letters of support in recognition of the Housing Intervention Grant Application and the Housing Intervention (HIP) Grant.

For more than five years the Appalachian Community Action Agency has been analyzing the housing issues of Wise County and recognized that the current housing stock conditions show an overall shortage of housing for all income levels with most new housing in the County comprised mainly of manufactured homes.  This was indentified in the ACAA Comprehensive Plan and established as a priority goal in its strategic plan.  The need for the Housing Intervention Program is even greater today as the economy continues to create more unemployment and a demand for services.

A motion was made by Ronnie Shortt, seconded by Steve Bates, to authorize the County Administrator to execute the Letters of Support for the Housing Intervention Program.  The motion was unanimously approved.

RECESS

A motion was made by Fred Luntsford, seconded by Robby Robbins, to recess the meeting until 5:00 p.m. on Wednesday, May 19, 2010.  The motion was unanimously approved

ATTEST:                                                         WISE COUNTY BOARD OF SUPERVISORS

 

____________________________________            _____________________________________
Shannon C. Scott, Clerk                                               J. H. Rivers, Chairman

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