Board of Supervisors - March 15, 2010 Recessed Meeting

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The Wise County Board of Supervisors met in a Recessed meeting on Monday, March 15, 2010 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following were present:

Honorable J. H. Rivers – Chairman
Honorable Dana Kilgore – Vice-Chair
Honorable Virginia Meador
Honorable Robert R. Adkins
Honorable Steve Bates
Honorable Robert E. Robbins, Jr.
Honorable Ronald L. Shortt – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Financial Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

ABSENT

Honorable Fred Luntsford

IN RE:  AGENDA ADDITIONS

Chairman Rivers noted that the following items have been submitted for addition to the agenda:

  • BFI Hauling Contract

  • IDA/LENOWISCO---Wise Inn Resolution

  • Recess meeting

A motion was made by Dana Kilgore, seconded by Bob Adkins, to approve the agenda as presented to include the additions as noted.  The motion was unanimously approved.

IN RE:  RIVERVIEW SEWER TRANSFER

Attorney Mullins stated that she has forwarded the proposed agreement between the County and the PSA for the Riverview Sewer transfer to the PSA Director and its attorney for final review.  Since the PSA attorney has been out of town, no response has been received to date.    

After discussion, Chairman Rivers asked that this item be placed on the proposed Recess meeting to be held later this month to allow additional time for the PSA Director and the PSA Attorney to reviewed the final version of the proposed agreement.

IN RE:  BFI HAULING CONTRACT

Attorney Mullins reviewed the present contract with BFI for hauling County garbage which expires in January 2011.  She explained that due to the downturn in the economy and the price of gas at this point in time, the Board may want to consider going out for RFP’s for a better pricing on hauling the garbage.  She asked that the Board proceed with the RFP process and that she be authorized to notify BFI of the Board’s decision.

A motion was made by Ronnie Shortt, seconded by Steve Bates, to authorize the County Attorney to prepare an RFP for hauling of County garbage and to notify BFI on behalf of the County.  The motion was unanimously approved.

IN RE:  WISE INN FUNDING APPLICATION

Frank Kibler, representing LENOWISCO, asked the Board to once again agree to serve as the applicant for Community Development Block Grant (CDBG) funding through the Virginia Department of Housing and Community Development (DHCD) for the Wise Inn Restoration and Redevelopment Project.

The County’s 2006 CDBG application resulted in the issuance of a “Letter of Intent,” generally signifying DHCD’s intention to provide funding at such time as certain stipulations are met.

The Wise County IDA has made progress toward meeting these various conditions, but the May 1, 2010 deadline is approaching.  Toward that end, DHCD has recently recommended that a “substitute” 2010 CDBG application be submitted.  Should the 2009 Letter of Intent conditions not be sufficiently addressed by the deadline, DHCD personnel have suggested that a similar Letter of Intent would likely be issued for the 2010 application.  Should the conditions be met by the deadline, the 2010 CDBG application can be withdrawn.

The IDA’s intent remains to utilize the combination of funding below to restore, renovate and redevelop the Wise Inn property into a moderate-to-upscale lodging, restaurant and meeting facility designed to support regional tourism, education and economic development efforts

  • CDBG                                      $  700,000

  • ARC                                             500,000

  • VCEDA                                   1,200,000

  • VA Tobacco Commission            350,000

  • Wise County IDA                    1,080,000

  • Town of Wise                              250,000

  • Historic Tax Credits                 2,080,000

  • New Market Tax Credits          2,800,000

  • Private Investment                   1,700,000

Mr. Kibler stated that the IDA requests that the Board of Supervisors serve as the Applicant for $700,000 in CDBG funds.

To meet CDBG public participation requirements, a duly advertised public hearing will be held on March 16, 2010 for citizens’ input.

The deadline for submission of the County’s CDBG proposal is March 31, 2010.  Funding announcements are typically made in June.

The Board is asked to adopt, before March 31, 2010, a resolution authorizing the County Administrator to sign and submit any and all appropriate documents relevant to this Virginia Community Development Block Grant proposal.

IN RE:  CLOSED SESSION

A motion was made by Bob Adkins, seconded by Virginia Meador, to go into closed session to discuss the following as permitted by the Code of Virginia:

  • Personnel –Per Code Section 2.2-3711(A)(1)

  • Investing of Public Funds –Per Code Section 2.2-3711(A)(6)

The motion was unanimously approved.

After a lengthy closed session, a motion was made by Dana Kilgore, seconded by Ronnie Shortt, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED SESSION

Secretary Underwood read the certification for closed meeting.

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                    2010

(Said resolution is on file in the County Administrator’s Office)

IN RE:  UNDISCLOSED PROPERTY NEGOTIATIONS

A motion was made by Bob Adkins, seconded by Steve Bates, to have the Chief Financial Administrator instruct the IDA to make a counter offer on undisclosed property under negotiations.  The motion was unanimously approved.

RECESS

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to recess the meeting until Tuesday, March 23, 2010 at 6:00 p.m. in the Board of Supervisors meeting room.  The motion was unanimously approved.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

________________________________        ________________________________________
Shannon C. Scott, Clerk                                   J. H. Rivers, Chairman

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