Board of Supervisors - January 14, 2010 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on Thursday, January 14, 2010 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable J. H. Rivers – Chairman
Honorable Dana Kilgore – Vice-Chair
Honorable Virginia Meador
Honorable Steve Bates
Honorable Ronald L. Shortt
Honorable Robert R. Adkins
Honorable Fred Luntsford
Honorable Robert E. Robbins, Jr., members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Financial Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

T. G. Branson led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

Supervisor Kilgore stated that her motion on the Resolution – Math/Science Initiative Fund was recorded incorrectly.  Her motion was to table the resolution.

A motion was made by Virginia Meador, seconded by Bob Adkins, to approve the minutes as presented with the correction as stated by Supervisor Kilgore.  The motion was unanimously approved.

AGENDA

Chairman Rivers noted the proposed addition to the Consent Agenda as follows:

  • Set second public hearing (February 4, 2010 @ 6:00 p.m.) on an amendment to Ordinance #06-2002 regarding a change to the existing Enterprise Zone

A motion was made by Bob Adkins, seconded by Dana Kilgore, to approve the agenda as presented with the addition as noted above.  The motion was unanimously approved.

ROADS AND HIGHWAYS

Chairman Rivers asked VDOT Residency Administrator T. G. Branson to review the proposed rural addition legislation.

PUBLIC EXPRESSION

There being no one to speak, public expression was closed.
IN RE:  OLD DOMINION POWER - STORM DAMAGE REPORT

Representatives of Old Dominion Power, Stewart Spradlin, Keith Alexander, and David Guy addressed the Board with a power point presentation on the devastation of the December 18, 2009 snow storm that covered Wise County and as well as the surrounding counties.

Mr. Spradlin voiced his appreciation to everyone for their support and patience during this trying time and the assistance given to the work crews that came from other states to assist with the power outages and tree removal.

He noted that plans are being made on ways to improve their services to their customers and for more preparedness for events such as this.

Board members voiced their appreciation for the timely manner in which the power was restored by ODP and the sacrifice of ODP’s employees and the work crews that spent their Christmas restoring power to our citizens.

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to approve the consent agenda as follows:

IN RE:  BUDGET AMENDMENT

Budget Amendment #13 – Three Grants for the Library of Virginia - $13,673.00

Budget Amendment #14 – DMV STOP Administrative Charges – Fees collected from DMV-
                                            $4,215.00

IN RE:  SPECIAL USE PERMIT –CEMETERY

Set a public hearing for (February 4, 2010 @ 6:00 p.m.) on a request for a Special Use Permit for a family cemetery in the Old Mill community outside the corporate limits of Pound
 
IN RE:  APPROPRIATIONS

Third quarter appropriations

IN RE:  RESOLUTION ENDING STATE OF LOCAL EMERGENCY

Resolution ending the state of local emergency

IN RE:  ENTERPRISE ZONE ORDINANCE AMENDMENT

Set a second public hearing for (February 4, 2010 @ 6:00 p.m.) on an amendment to Ordinance #06-2002 regarding a change to the existing Enterprise Zone

The motion to approve the consent agenda was unanimously approved.

IN RE:  BULL HILL TRANSFER STATION

A motion was made by Robby Robbins, seconded by Dana Kilgore, to table this item for further information and place it in the budget for consideration.  The motion was unanimously approved

IN RE:  AUDIT SERVICES RFP

A motion was made by Fred Luntsford, seconded by Steve Bates, to authorize the advertisement of a RFP for Audit services.  The motion was unanimously approved.

IN RE: TAX EXEMPT STATUS – EDUCATIONAL MEDIA FOUNDATION

A motion was made by Bob Adkins, seconded by Virginia Meador, to set a public hearing for February 4, 2010 @ 6:00 p.m. to receive citizens comments regarding a request from Educational Media Foundation for a tax exempt status for broadcasting equipment located in Coeburn, VA.  The motion was unanimously approved.

IN RE:  CIP FIVE YEAR PLAN

Financial Administrator David Cox asked the Board to review the draft CIP that was given to them earlier to ascertain any changes they may want to make.  Mr. Cox said he is talking with each of the constitutional officers regarding some of their major item needs to further assist the Board in making a decision on the proposed Plan.  He asked for comments from Board members prior to the next meeting.

IN RE:  RESOLUTION – VALUE-BASED ELECTRIC GRID SERVICES INTERRUPTION STUDY

Supervisor Shortt explained that a study is needed on the economic impact this storm has had on the businesses in the County as well as all Wise County citizens. 

There was a general discussion on the need for R-O-W clearance and maintenance upkeep by the utility companies. 

After further discussion, a motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve the resolution requesting the Virginia State Corporation Commission, the Appalachian Regional Commission, the LENOWISCO Planning District Commission, and the three (3) major public utilities operating within Wise County to commission a value-based study of the December 2009 and January 2010 electric power outage to ensure the proper balance in utility investment in infrastructure and maintenance.  The motion was unanimously approved.

RESOLUTION #                2010

(Said resolution is on file in the County Administrator’s office)

IN RE:  COMMUNITY POLICY & MANAGEMENT BOARD

A motion was made by Virginia Meador, seconded by Bob Adkins, to approve the request from the Community Policy & Management Board for an additional supplemental allocation of $200,000 in local matching funds to finish the fiscal year of 2009-2010 for the Comprehensive Services Act.  The motion was unanimously approved.

IN RE: APPOINTMENTS

A motion was made by Dana Kilgore, seconded by Fred Luntsford, to re-appoint the following individuals as listed below:

IN RE:  APPOINTMENT –LENOWISCO BOARD OF DIRECTORS

Re-appointed Bob Adkins to the LENOWISCO Board of Directors for his term of office.

Re-appointed Robby Robbins to the LENOWISCO Board of Directors for his term of office

Re-appointed Ronnie Shortt to the LENOWISCO Board of Directors for his term of office   

IN RE:  APPOINTMENT – LONESOME PINE YOUTH SERVICES BOARD

Re-appointed Virginia Meador to the Lonesome Pine Youth Services Board for her term of office

IN RE:  APPOINTMENT – NINTH DISTRICT DEVELOPMENT FINANCING BOARD OF DIRECTORS

Re-appointed Robby Robbins to the Ninth District Development Financing Board of Directors for his term of office

IN RE:  APPOINTMENT-PLANNING DISTRICT 1 COMMUNITY SERVICES BOARD

Re-appointed Robby Robbins to the Planning District 1 Community Services Board for his term of office

IN RE:  APPOINTMENT-WISE COUNTY PSA

Re-appointed Bob Adkins to the Wise County PSA for his term of office

IN RE:  APPOINTMENT – SARA TITLE 111 PLANNING COMMITTEE

Re-appointed Ronnie Shortt to SARA Title 111 Planning Committee for his term of office

IN RE:  APPOINTMENT-VIRGINIA COAL COUNCIL

Re-appointed Bob Adkins to the Virginia Coal Council for his term of office

IN RE:  APPOINTMENT – VA STORM WATER MANAGEMENT COMMITTEE

Re-appointed Robby Robbins to the VA Storm Water Management Committee for his term of office

The motion to approve the appointments as listed above was unanimously approved.

IN RE:  APPOINTMENT – EMERGENCY SERVICES DIRECTOR

A motion was made by J. H. River, seconded by Dana Kilgore, to appoint Bob Adkins as Emergency Services Director.  The motion was unanimously approved.

IN RE:  SARA TITLE 111 PLANNING COMMITTEE APPOINTMENT

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to rescind the prior motion re-appointing Ronnie Shortt to SARA Title 111 Planning Committee.  The motion was unanimously approved.

IN RE:  APPOINTMENT – SARA TITLE 111 PLANNING COMMITTEE

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to appoint Bob Adkins, to SARA Title 111 Planning Committee for his term of office.  The motion was unanimously approved.

IN RE:  BLACK MOUNTAIN VDOT ENHANCEMENT PROJECT

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to authorize the Chairman to sign the Engineering Contract for the Black Mountain VDOT Enhancement Project.  The motion was unanimously approved.

IN RE:  SIGNING OF CHECK

A motion was made by Virginia Meador, seconded by Bob Adkins, to authorize Robby Robbins to sign checks until the signature plates arrive for the new elected chairman.  The motion was unanimously approved.

IN RE:  CLOSED SESSION

A motion was made by Dana Kilgore, seconded by Virginia Meador, to go into closed session per the following Code Sections as permitted by the Code of Virginia:

  • Section 2.2-3711(A)(1) – Personnel

  • Section 2.2-3711(A)(6) – Investing of public funds

The motion was unanimously approved.

After a lengthy closed session, a motion was made by Dana Kilgore, seconded by Bob Adkins, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED SESSION

Secretary Underwood read the certification for closed meeting.

A motion was made by Bob Adkins, seconded by Dana Kilgore, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                   2010

(Said resolution is on file in the County Administrator’s Office)

BOARD COMMENTS

Board members voiced their appreciation to all those that helped during the snow storm and went the extra mile to help those in need.

ADJOURN

There being no further business to come before the Board, a motion was made by Fred Luntsford, seconded by Dana Kilgore to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

______________________________            ________________________________________
Shannon C. Scott, Clerk                                   J. H. Rivers, Chairman

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