Board of Supervisors - December 10, 2009 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on Thursday, December 10, 2009 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Robert E. Robbins, Jr., - Chairman
Honorable J. H. Rivers, Vice-Chairman
Honorable Dana Kilgore
Honorable Virginia Meador
Honorable Steve Bates
Honorable Ronald L. Shortt
Honorable Robert E. Adkins – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Financial Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

ABSENT

Honorable Fred Luntsford

PRAYER

T. G. Branson led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Bob Adkins, seconded by Dana Kilgore, to approve the minutes as presented.  The motion was unanimously approved.

IN RE:  AGENDA

Supervisor Rivers asked that personnel be added to closed session.

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to approve the agenda as presented to include the addition of personnel to closed session.  The motion was unanimously approved.

IN RE:  ROADS AND HIGHWAYS

Residency Administrator T. G. Branson was provided needs from Board members for VDOT review and response.

PUBLIC EXPRESSION

Harold Greear, a resident of the Mill Creek area in Pound, addressed the Board on the following topics:

  • Referendum of issuing bonds

  • School’s plan for spending funds

  • Possible tax increase

  • Construction cost on the rise

  • Revenue sharing funds

  • Power plant

  • Funding for Wise Inn

  • Location of Tourism Office

  • Tourism funds – distribute between towns

There being no further comments, public expression was closed.

IN RE:  PLANNING COMMISSION UPDATE

Dick Houchins, Chairman of the Planning Commission, explained the function/goals of the Planning Commission and how the Commission works with the Board of Supervisors in development within the County.

IN RE:  MEOC UPDATE

Marilyn Maxwell, representing MEOC, gave a brief history of MEOC which began its operations in 1974.  She reviewed the different services offered to our citizens including the new PACE center and the difference it has made for the elderly.

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to approve the consent agenda as follows:

IN RE:  BUDGET AMENDMENTS

Approved budget amendments as follows:

  • #10-  Increased postage cost in Clerk’s Office to mail all passport applications via certified mail

  • #11-  Technology Trust Funds to be used for record management system maintenance and annual secure remote access maintenance

  • #12-  Refund of Fish Virginia First Tourism Marketing Fee

IN RE:  ORDINANCE AMENDMENT --ENTERPRISE ZONE  #6-2002

Approved an amendment to Ordinance #6-2002 amending the map of the Wise County Enterprise Zone

IN RE:  SPECIAL USE PERMIT

Approved a Special Use Permit for a family cemetery in the South Mountain Community of Pound as requested by Royce and Mary Mullins

IN RE:  SPECIAL USE PERMIT

Approved a Special Use Permit for a family cemetery in the Powell River Community located on Laurel Grove Road as requested by Shannon Scott

IN RE:  E-911 ROAD NAME ADDITIONS

Approved the E-911 road name additions as presented.

(Said names are on file in the County Administrator’s Office)

The motion to approve the consent agenda was unanimously approved.

IN RE:  RESOLUTION – MATH/SCIENCE INITIATIVE FUND

After discussing a needed change in the language of the proposed resolution regarding the Math/Science Initiative Fund, a motion was made by Dana Kilgore, seconded by J. H. Rivers, to table this item. The motion was unanimously approved.

IN RE:  BULL HILL TRANSFER STATION

Finance Administrator David Cox reported that he has spoken to the Director of Public Works Jackie Darter and after reviewing the Sanitation budget he was able to find $25,000 which would be one third of the cost for doing the repairs on the transfer station on Bull Hill if that be the will of the Board.

A motion was made by Robby Robbins, seconded by Dana Kilgore, to assist the Town of Coeburn and the Town of St. Paul with the repairs to the Bull Hill Transfer Station being divided equally between the three entities.

Supervisor Shortt asked if there were funds in the budget to offset the additional costs that would incur from re-opening this facility.  This will call for extra man power and a truck.

Supervisor Bates explained that if the County will have the burden of paying the extra for gas, maintenance for the truck and for a County employee that will be taken away from his work for the County.

Supervisor Kilgore stated that since this is on County property and the service has been provided before, it should continue.

Supervisor Shortt questioned the liability of the County pulling a trailer belonging to the towns if there were to be an accident.

Attorney Mullins noted that once the trailer was picked up by the County it would then become the County’s responsibility and liability.

A substitution motion was made by Ronnie Shortt, seconded by Virginia Meador, to table this item until the January meeting for further information.  The motion was unanimously approved.

Supervisor Rivers noted that something needs to be done with the facility because it is a liability to the County in its present condition.

IN RE:  PUMP AND HAUL PERMIT

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve the request from Scott Brooks for a temporary Pump and Haul Permit for property located approximately two (2) miles from the intersection of Route 58 on Dry Fork Road in the Coeburn section of Wise County to be used for a camp site for Dominion Power and Shaw employees.  The motion was unanimously approved.

IN RE:  APPROPRIATION/SHERIFF’S CONFIDENTIAL FUND

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the recommendation of Finance Administrator David Cox to replenish the Sheriff’s confidential fund back to a balance not to exceed $600.00.  The motion was unanimously approved.

IN RE:  ORGANIZATIONAL MEETING

A motion was made by Bob Adkins, seconded by Steve Bates, to set the Organizational meeting for Thursday, January 7, 2010 at 5:45 p.m.  The motion was unanimously approved.

IN RE:  RECESS

A brief recess was taken at 6:50 p.m.

The meeting reconvened at 6:55 p.m.

IN RE:  CLOSED SESSION

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to go into closed session to discuss the following items per the Code of Virginia:

  • Section 2.2-3711(A)(1) Personnel

  • Section 2.2-3711(A)(6) Investing of Public Funds

The motion was unanimously approved.

After a lengthy closed session, a motion was made by Ronnie Shortt, seconded by Dana Kilgore, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED SESSION

Secretary Underwood read the certification for closed meeting.

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #             2009

(Said resolution is on file in the County Administrator’s Office)

IN RE:  SOFTWARE UPGRADE

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to authorize the County Financial Administrator to enter into negotiations to upgrade the computer software in the County Administrator’s Office.  The motion was unanimously approved.

IN RE:  BOND COUNSEL – RFP

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to authorize the County Administration to begin the RFP process to acquire a bond counsel and bond advisor.  The motion was unanimously approved.

IN RE:  UNDISCLOSED PROPERTY

A motion was made by Dana Kilgore, seconded by J. H. Rivers, to authorize the County Attorney to pursue negotiations with the IDA on undisclosed property.  The motion was unanimously approved.

BOARD COMMENTS

Supervisor Rivers voiced his concern regarding the mining operation that is ongoing by Dwale on property adjacent to the landfill.  He asked that Bill King and Jackie Darter review the plans as submitted by Dwale, and to check the landfill monitoring wells and lining. 

RECESS

A motion was made by Steve Bates, seconded by Bob Adkins, to recess this meeting until January 4, 2010 at 1:00 p.m. in the Conference Room located in the County Administrator’s Office.  The motion was unanimously approved.

ATTEST:                                                         WISE COUNTY BOARD OF SUPERVISORS

 

____________________________________            ______________________________________
Shannon C. Scott, Clerk                                               Robert E. Robbins, Jr., Chairman

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