Board of Supervisors - June 11, 2009 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on Thursday, June 11, 2009 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Robert E. Robbins, Jr., Chairman
Honorable J. H. Rivers – Vice-Chairman
Honorable Virginia Meador
Honorable Dana Kilgore
Honorable Steve Bates
Honorable Ronald L. Shortt
Honorable Robert R. Adkins
Honorable Fred Luntsford – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

T. G. Branson led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by J. H. Rivers, seconded by Bob Adkins, to approve the minutes as presented.  The motion was unanimously approved

PUBLIC EXPRESSION

Harold Greear, a resident of the Pound area addressed the Board as follows:

  • Water crossing road on 4-lane between Pound and Wise is safety hazard
  • Route being considered for the proposed Coalfield Expressway is not the peoples choice
  • School consolidation

There being no further comments, the public expression period was closed.

IN RE:  ROADS AND HIGHWAYS

Residency Administrator T. G. Branson asked the Board to consider at its next meeting a Resolution  from the Wise County Coal and Gas Road Improvement Advisory Committee approving the Annual Plan for Roads and Bridges – July 1, 2009 thru June 30, 2010.

Board members provided needs in their districts for VDOT review and response.

RESOLUTION – WATCH FOR CHILDREN SIGNS

A motion was made by Dana Kilgore, seconded by Bob Adkins, to approve the resolution requesting the Transportation Commissioner and the Virginia Department of Transportation resident engineer to install “Watch for Children” signs on Rt. 829 on Sportsman Drive located on Coeburn Mountain.  The motion was unanimously approved.

RESOLUTION #                   2009

(Said resolution is on file in the County Administrator’s Office)

IN RE:  CONSENT AGENDA

A motion was made by J. H. Rivers, seconded by Steve Bates, to approve the consent agenda as follows:

IN RE:  TREASURER’S REQUEST TO CLOSE BANK ACCOUNT

Approved closing the following bank account:

  • Business & Technology Park Access Road Fund Account

IN RE:  TRANSFER OF FUNDS

Approved the transfer of $524,615 to the Capital Outlay Fund which is covered by the favorable severance funds collected in FY 2009

IN RE:  RESOLUTION PPTRA BUDGET

Approved the PPTRA Budget Resolution providing tax relief for qualifying vehicles housed within the County

RESOLUTION # ______________________2009

(Said resolution is on file in the County Administrator’s Office)

IN RE:  INTERLOCAL CONTRACT FOR COOPERATIVE PURCHASING

Approved the Interlocal Contract for Cooperative Purchasing

IN RE:  AGREEMENT FOR PURCHASE OF ELECTRICITY – APPALACHIA POWER CO.

Approved the agreement for the purchase of electricity from Appalachian Power Company

IN RE: E-911 ROAD NAMES – SET PUBLIC HEARING

Approved setting a public hearing on July 9, 2009 @ 6:00 p.m. on a proposed E-911 Road name

IN RE: BUDGET AMENDMENTS

Approved budget amendments #48 thru #62

The motion to approve the consent agenda was unanimously approved.

IN RE:  REZONING – PROPERTY LP AIRPORT & LP TECHNOLOGY PARK

A public hearing was held on June 4, 2009 to receive citizens’ comments regarding a request from the Wise County IDA to rezone property adjacent to the LP Airport  & LP Technology Park for the purpose of future development.  There was no public opposition to the rezoning of this property.

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to approve the request from the IDA to rezone approximately 23.489 acres of land adjacent to the LP Airport and the LP Regional Business and Technology Park for future development.  The motion was unanimously approved.

IN RE:  REZONING – MAGGARD LEASING

A public hearing was held on June 4, 2009 to receive citizens’ comments regarding a request from Maggard Leasing, LLC to rezone approximately 24 acres of land from a 48 acre tract located on the northwest side of the intersection of US 23 and South Fork Road in Pound.  There was no public opposition to the request for rezoning of this property.

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to approve the rezoning request from Maggard Leasing LLC to rezone approximately 24 acres of land as described above located in the Pound area for the purpose of relocating the business.  The motion was unanimously approved.

IN RE:  COYOTE CONTROL ORDINANCE

A motion was made by J. H. Rivers, seconded by Virginia Meador, to put this ordinance on hold for ninety days for further information as recommended by the County Attorney.  The motion was unanimously approved.

IN RE:  RESOLUTION APPROVING WISE COUNTY PUBLIC SCHOOL’S BUDGET FOR FY 2009-10

A motion was made by Steve Bates, seconded by Ronnie Shortt, to adopt the resolution approving the FY 2009-10 Public School’s Budget.

J. H. Rivers made a substitute motion to place the Public School’s FY 2009-10 budget and the County’s FY 2009-10 budget on the agenda for the June 24 meeting.  Virginia Meador seconded the motion.

Supervisors Rivers explained that some Board members wanted to wait until the Recessed meeting on the 24th to allow them more time to make a better decision.

Steve Bates withdrew his motion and Ronnie Shortt withdrew his motion.

The vote on the substitute motion was unanimously approved.

IN RE:  AGENDA CHANGES – ORDER OF BUSINESS

A motion was made by Fred Luntsford, seconded by Bob Adkins, to rotate Roads and Highways (J) with Presentations (G) on the agenda.  The motion was unanimously approved.

IN RE:  CHANGE OF JULY BOARD MEETING DATES

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to keep the July meetings on regular schedule:  Workshop meeting on July 2, 2009 @ 6:00 p.m. and Regular meeting on July 9, 2009 @ 6:00 p.m.  The motion was unanimously approved.

IN RE:  AGRICULTURAL CENTER ADVISORY BOARD

A motion was made by Bob Adkins, seconded by Fred Luntsford, to appoint the following individuals to represent the County on the Advisory Board for the Agricultural Center:

  • Jim Hicks (Bees)
  • Elizabeth Jones ( BSG/St. Paul Farmer’s Market)
  • Eddie Buchanan (Horses)
  • Bobby Branham (Cattle)
  • Michael Shell (Apples)
  • Phyllis Williams (Master Gardner)
  • Shannon Scott (County Administrator)
  • David Lawson (Winery and Vineyards)

The motion was unanimously approved.

IN RE:  AGRICULTURAL CENTER BOARD OF DIRECTORS

Administrator Scott asked that Susan Herndon, be replaced by Amy Fannon, Wise County’s agricultural Agent, on the Board of Directors for the Agricultural Center.

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, that Susan Herndon be replaced by Amy Fannon on the Board of Directors for the Agricultural Center.  The motion was unanimously approved.

IN RE:  APPOINTMENT - BOARD OF ZONING APPEALS

A motion was made by Robby Robbins, seconded by Dana Kilgore, to recommend the reappointment of Sol Miller to the Board of Zoning Appeals for a term of five (5) years.  The motion was unanimously approved.
 
IN RE:  APPOINTMENT – REDEVELOPMENT AND HOUSING AUTHORITY

A motion was made by Bob Adkins, seconded by Steve Bates, to reappoint Fred Pack to the Redevelopment and Housing Authority for a term of four (4) years.  The motion was unanimously approved.

IN RE:  CONSENT AGENDA – RESCIND MOTION

Attorney Mullins brought to the Board’s attention that a public hearing was set for July 9, 2009 under the consent agenda that was approved earlier in the meeting.  Since the Board decided to keep the July meetings on the regular schedule, that date for the public hearing will need to be changed.

A motion was made by J. H. Rivers, seconded by Bob Adkins to rescind the motion made on the Consent agenda earlier in the meeting.  The motion was unanimously approved.

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to approve the Consent agenda with the removal of setting the public hearing on the E-911 road name which will be considered by the Board in a separate motion.  The motion was unanimously approved.

IN RE:  E-911 ROAD NAME – PUBLIC HEARING

A motion was made by Dana Kilgore, seconded by J. H. Rivers to set a public hearing on July 2, 2009 @ 6:00 p.m. on a proposed E-911 road name as presented.  The motion was unanimously approved.

IN RE:  CLOSED SESSION

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to go into closed session as permitted by the following Sections of the Code of Virginia:

  • Investing of public funds --- Section 2.2-3711(A)(6)
  • Legal Matters               --- Section 2.2-3711(A)(7)
  • Personnel                    --- Section 2.2-3711(A)(1)

The motion was unanimously approved.

After a lengthy closed session, a motion was made by Bob Adkins, seconded by Virginia Meador, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED SESSION

Secretary Underwood read the certification for closed meetings.

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                  2009

(Said resolution is on file in the County Administrator’s Office)

IN RE:  HEALTH DEPARTMENT HVAC

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to re-advertise for RFP’s on the HVAC system for the Health Department.  The motion was unanimously approved.

IN RE:  FOOD BANK BUILDING AT ESSERVILLE

A motion was made by Bob Adkins, seconded by Virginia Meador, authorize the advertisement of an RFPs to solicit an organization to occupy the building previously occupied by Community Helpers Food Bank to serve Wise County after the building has been inspected, cleaned and free of debris. The motion was unanimously approved.

IN RE:  EMPLOYEE BONUSES

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to authorize the Finance Administrator and the County Attorney to administer employee bonuses.  The motion was unanimously approved.

BOARD COMMENTS

There were few comments from Board members.

IN RE:  RECESS

A motion was made by J. H. Rivers, seconded by Ronnie Shortt, to recess the meeting until Wednesday, June 24, 2009 at 5:00 p.m.  The motion was unanimously approved.

ATTEST:                                                         WISE COUNTY BOARD OF SUPERVISORS

 

_____________________________________          _______________________________________
Shannon C. Scott, Clerk                                               Robert E. Robbins, Jr., Chairman

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