Board of Supervisors - April 2, 2009 Workshop Meeting

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The Wise County Board of Supervisors met in a Workshop meeting on Thursday, April 2, 2009 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Robert E. Robbins, Jr., Chairman
Honorable J. H. Rivers – Vice-Chairman
Honorable Virginia Meador
Honorable Dana Kilgore
Honorable Steve Bates
Honorable Ronald L. Shortt
Honorable Fred Luntsford
Honorable Robert R. Adkins, members of said Board and
Shannon C. Scott – County Administrator
David Cox – Finance Administrator
Annette Underwood – Executive Secretary

ABSENT

Karen T. Mullins – County Attorney

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

IN RE:  COURTHOUSE EXTERIOR RENOVATION UPDATE

Mike Ball, Contractor for the exterior renovations of the courthouse, presented to the Board a power point presentation on the work that has been done thus far on the exterior of the courthouse.  Pictures were shown as to the condition of the areas being worked.  Work is on schedule and no unexpected problems have occurred.

IN RE:  GENERAL ASSEMBLY UPDATE

Delegate Bud Phillips was unable to attend the meeting.

IN RE:  PUBLIC HEARING – ORDINANCE ON SETTING DEADLINE FOR FILING WITH EQUALIZATION BOARD

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed ordinance setting a deadline for filing with the Board of Equalization all applications for relief from reassessment.

There were no public comments regarding this proposed ordinance.

There was some discussion from the Board as to whether or not the public is aware of the process with the Equalization Board.

Administrator Scott advised that a public notice stating the dates and times that the Equalization Board would be taking appointments has been advertised twice in all three local newspapers and is being shown on Channel 19 on a regular basis.

There being no further comments, the public hearing was closed.

IN RE:  PUBLIC HEARING – ORDINANCE EXEMPTING MOUNTAIN COMMUNITY RADIO FROM TAXATION

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed ordinance exempting Mountain Community Radio from taxation.

There being no public comments, the public hearing was closed.

IN RE:  PUBLIC HEARING – AMENDMENT TO WISE COUNTY’S FY 08-09 BUDGET

A public hearing was duly advertised for this date to receive citizens comments regarding a proposed amendment to Wise County’s FY 2008-2009 budget.

There being no public comments, the public hearing was closed.

IN RE:  PUBLIC EXPRESSION

Bill Jones, Jeff _________, and Larry and Janet Mullins, representing Appalachian Traditions, thanked the Board for its continued support of this organization in its efforts to keep the Appalachian heritage alive in our region.

Bobby Duncan, representing the District 10 Babe Ruth League, thanked the Board for its support of the Babe Ruth League which at the present time has enrolled 270 kids.  He invited the Board to an outing this Saturday for these children and others that may want to attend.

There being no further comments, the public expression period was closed.

IN RE:  ROADS AND HIGHWAYS

Jackie Christian, representing VDOT, addressed the Board in the absence of Residency Administrator T. G. Branson.  He advised the Board that next week would be VDOT’s yearly “Work Zone Safety Week” which will be in conjunction with the State Police and its “Move Over Law”.

Board members provided needs in their district for VDOT review and response.
IN RE:  COAL SEVERANCE TAX

Administrator Scott reported that it is expected that a portion of coal severance revenue which goes to the County General Fund will exceed the amount budgeted between $1,700,000.00 and $2,200,000.00.  However, it is anticipated in the last three months of this last quarter, coal production may be less than in the first three quarters due to the economy downturn. 

IN RE:  BULL HILL TRANSFER STATION STATUS

The Board was given a report from Thompson & Litton showing the condition of the Bull Hill transfer station which has been closed for more than one month causing the Towns of Coeburn and St. Paul to haul their solid waste to Blackwood landfill.  The Town of Coeburn has already seen its fuel cost double and noted depreciation of its truck.

DEQ has also inspected the facility and concurred that it should be closed until such time repairs have been done to make it safe.
 
Hopefully, within two weeks, the expected down time for the transfer station and the cost of repairs will be available for review at which time an advertisement will be put out for bids.

Administrator Scott noted that in the past, Coeburn & St. Paul have participated in the cost for having the facility repaired. 

IN RE:  GROUP HEALTH INSURANCE BUYOUT

In recent years, there has been much discussion about the benefit to Wise County and the cost to Wise County to maintain the policy of paying $1,000.00 per year to each employee who takes advantage of other family or spousal health insurance rather than seeking the coverage offered by Wise County.

This year, Wise County will pay out $32,749.97 to those who were covered by insurance other than that offered by Wise County.  Because of this payment of $32,749.97, Wise County will not incur premiums that could cost approximately $367,200.00.

Administrator Scott stated that he, the Finance Administrator and the Financial Management Assistant are recommending that the Board consider stopping this $1,000.00 payment.  To explain this request, he gave an example as to whether or not it is appropriate that the County continue to pay an employee $1,000.00 so the employee would not leave alternative insurance coverage and come back and seek coverage from the Board of Supervisors.  This is what is being asked of the Board, whether to continue this $1,000.00 payment each year or discontinue the payment.  At the present time, there are 32 individuals receiving this incentive payment and each one must provide documentation of health and hospitalization coverage under an alternate health care program.

After a lengthy discussion, the Board asked for a schedule showing the benefits and the cost of the thirty two employees now receiving this $1,000.00 incentive payment.

IN RE:  OTHER ITEMS REVIEWED

  • Appropriations 4th quarter

  • Resolution – 30th Anniversary of Wise County Christian School

  • Proposed Ordinance regarding courthouse construction/renovation assessment

  • Budget Amendments #38 thru #44

  • Appointments

  • Closed Session -2.2-3711 (A)(1) & (A)(6)

  • Board comments

Supervisor Rivers asked for the first thru the third quarterly report from the School Board.

ADJOURN

There being no further business, the meeting adjourned at 7:30 p.m.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

____________________________    _______________________________________
Shannon C. Scott, Clerk                                 Robert E. Robbins, Jr., Chairman
 

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