Board of Supervisors - January 26, 2009 Recessed Meeting

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The Wise County Board of Supervisors met in a Recessed meeting on Monday, January 26, 2009 at 6:30 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Robert E. Robbins – Chairman
Honorable J. H. Rivers – Vice-Chairman
Honorable Fred Luntsford
Honorable Steve Bates
Honorable Dana Kilgore
Honorable Robert R. Adkins
Honorable Virginia Meador
Honorable Ronald L. Shortt – members of said Board and
Shannon C. Scott – Interim County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

IN RE:  AGENDA

The following items were reviewed for addition to the agenda:

  • Under New Business Add:  Reassessment Update (Doug Mullins Commissioner of the Revenue)

  • Resolution – SB 1337

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to approve the additions to the agenda as stated.  The motion was unanimously approved.

IN RE:  CLOSED SESSION

A motion was made by Bob Adkins, seconded by Ronnie Shortt, to go into closed session to discuss the following:

  • Personnel – Section 2.2-3711(A)(1)

The motion was unanimously approved.

After a lengthy closed session, a motion was made by J. H. Rivers, seconded by Bob Adkins, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED SESSION

Secretary Underwood read the certification for closed meeting.

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve the resolution verifying matters as discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                2009

(Said resolution is on file in the County Administrator’s Office)

IN RE:  REASSESSMENT UPDATE

Commissioner of the Revenue Doug Mullins addressed the Board regarding the 2009 reassessment noting that all the numbers reported at the meeting on the 15th about the general reassessment were accurate.  However, there was one omission in the calculation concerning the state code 58.1-3321 which deals with whether or not a hearing will be necessary following a general reassessment to determine your tax rate.  When the first calculations were reported concerning tax levy increases, the assessed values of minerals under development in the calculations that affect 58.1- 3321, were omitted.  It was included in the 2008 values but omitted in the 2009 values only during the process of calculating this formula.   There is not a number on the minerals under development at this time: just a projection.  This being such a massive number, it has affected the need to hold a public hearing because this figure has gone beyond a 1% increase in total levies.  The additional projected mineral value and tax levy for 2009 will result in more than a 1% increase in revenue.  This additional information has been brought to the Board’s attention to allow time to set a public hearing and to include this information in its budget process.

In applying the Code of Virginia 58.1-3321, there is a “lowered rate necessary to offset increased assessment.”  In accordance to that calculation, given the increase in the overall assessment and the tax levy, the Board would need to set its tax rate at 50 cents per 100 to offset a 1% or more increase.  This is the reason for a public hearing and will also provide information needed for the budget process.

Board members voiced their constituents concerns as it related to their property increases.

Mr. Mullins reviewed several different scenarios that would cause an increase in the property value which include the area in which one may live.  He noted that the Assessors are meeting with individuals to explain any increases or decreases. 

Mr. Mullins also explained that those individuals that have been over assessed and have not been before the Equalization Board prior to the tax tickets being mailed, will go through a refund process or exonerations on a case to case basis. 
   
IN RE:  RESOLUTION – SENATE BILL 1337

A motion was made by Virginia Meador, seconded by J. H. Rivers, to approve the resolution opposing SB 1337 as written.  The motion was unanimously approved.

Supervisor Rivers suggested that a letter accompany the resolution and that is be sent to the local delegates and the Chairman of the SB 1337 Committee.

RESOLUTION #                    2009

(Said resolution is on file in the County Administrator’s Office)

IN RE:  CLOSED SESSION

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to go into closed session to discuss the following:

  • Investing of public funds – Section 2.2-3711(A(6)

  • Legal Matters – Section 2.2-3711(A)(7) as permitted by the Code of Virginia.

The motion was unanimously approved.

After a lengthy closed session, a motion was made by Bob Adkins, seconded by Ronnie Shortt, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED SESSION

Secretary Underwood read the certification for a closed meeting.

A motion was made by J. H. Rivers, seconded by Ronnie Shortt, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                         2009

(Said resolution is on file in the County Administrator’s Office)

IN RE:  SEWER TRANSMISSION AGREEMENT / TOWN OF WISE

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to deny the modification request from the Town of Wise on Exhibit A of the Sewer Transmission Agreement and to have the County engineers, the County Attorney and the County Administrator to appear at the Town of Wise Counsel meeting on Tuesday to present the Board’s position on the requested modification to the agreement.  The motion was unanimously approved.
        
ADJOURN

A motion was made by J. H. Rivers, seconded by Fred Luntsford, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

_____________________________  __________________________________________
Shannon C. Scott, Clerk                                   Robert E. Robbins, Chairman

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