Board of Supervisors - January 8, 2009 Workshop Meeting

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The Wise County Board of Supervisors met in a Workshop meeting on Thursday, January 8, 2009 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Robert E. Robbins – Chairman
Honorable J. H. Rivers – Vice-Chairman
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable Robert R. Adkins
Honorable Dana Kilgore
Honorable Virginia Meador – members of said Board and
Shannon C. Scott – Interim County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

IN RE:  AGENDA

It was the consensus of the Board to add “Discussion on appointment procedure” to the agenda for discussion at the next meeting.

IN RE:  COURTHOUSE REPAIRS

Bill Thompson and Mike Swecker, representing T & L, and Mike Ball provided a power point presentation on the courthouse exterior renovations.  The project objectives/priorities were to address safety concerns, structural integrity and envelope integrity.

All renovation work shall be performed in accordance with standards contained in The Department of the Interior’s preservation briefs. 

Renovations will include the following:

Where period features must be replaced due to severity of deterioration, new features shall match the old in design, color, texture, and, where possible, materials.

Cleaning all brick, stone, and terra-cotta surfaces and features at 1896 construction and l920 addition.  Work shall be performed with the gentlest method possible.

Water repellant will be applied to all building elevations for both the original 1896 construction and the l920 additions

There will be inspection and cleaning of interior spaces of all metal cornices where support framing is missing or severely damaged will be replaced with new internal framing as detailed in the drawings provided.

Inspect and repair all copper downspouts.  Clean downspouts, downspout boots, and underground piping of all stoppages and debris.  Where downspout brackets area missing or otherwise not secured to building face, will be reattached or replaced with new copper bracket of similar size and design as those remaining.  Where joints in downspout sections leak, will be resoldered to provide leak free joint.  Repaint all downspout boots.  Where downspout boot is missing, will provide new boot and 6-inch hdpe pipe and connect to storm drain system.

The total project budget – 100% complete Project:

Construction Cost

  • Base Contract                                                                         $1,100,000

  • Add Option #1

(Replace existing cornices with reproduction Metalwork)
Est. 125 LF @ $351 per LF                                                    $     43,875

  • Add Option #2

(Replace deteriorated cornice support framing)
Est. 125 LF @ $40 per LF                                                       $       5,000

Related Cost

  • A/E Fee                                                                                    $      62,750

  • Construction contingency (5%)                                                           $      57,444

Total Project Budget                                                                            $  1,269,069

Alternate Project Approach#1
--- Gutters & above, Plus Downspouts----$605,125

Alternate Project Approach #2
----Same as Alternate Approach #1, except add foundation and downspout drainage system-
      $673,125

Exclusions to Alternate Approaches #1 & #2

  • All metal parapet wall panels that were removed are not reinstalled in this scope of work

  • Foundation drainage system and downspout drainage system (Alternate Project Approach #1)

  • Any masonry repairs and pointing with the exception of the one above the right side of the entrance door that is below the gutter line

  • Any masonry cleaning and sealing

  • Any repairs to the foundation or projecting brick belts

  • Any chimney repairs

Bill Thompson spoke briefly on the benefit of tax credits that are available for historical structures.

IN RE:  RFP/ACTUARIAL SERVICES

Ron Vicars, representing the Wise County School Board,  came before the Board to request jointly using Wise County and Wise County Public Schools to procure Actuarial Services to come into compliance with a Governmental Accounting Standards Board (GASB) Statement # 45. 

Mr. Vicars explained that the Actuarial Services are to implement the GASB Statement 45 which addresses the need to financially report Post employment benefits other than insurance.  The School Board has been using the Other Post Employment Benefits (OPEB) that go along with GASB 45.  The most common OPEB that governmental entities see usually deal with health insurance benefits after employees leave employment.

GASB #45 requires local government employers to account and report annual cost, outstanding obligations related to OPEBs just as they do pensions.

IN RE:  PUBLIC HEARING – ORDINANCE COUNTY EMPLOYEE BONUS

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed ordinance authorizing the payment of County employee bonus.

There being no one to speak, the public hearing was closed.

IN RE:  PUBLIC HEARING – FIVE YEAR CIP PLAN

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed five (5) year CIP Plan for Wise County.

There being no one to speak, the public hearing was closed.

Administrator Scott reviewed several of the major CIP projects explaining the increase/decrease in each one.  There is one addition to the Plan for UVA-Wise for $46,500,000 changing the total Plan to $99,720,875.00.  Also, this document does not include any cost anticipated to be incurred for the construction of new high schools should they be built nor does it contain any figures for sewer infrastructure at this time.  The Board will be asked to approve the Plan in February after information has been gathered from all sources including the Board of Supervisors.  He further noted that the State and Federal government is paying approximately $88.7 million of this cost.
 
Supervisor Luntsford left the meeting at this time.

Mr. Scott noted that the Health Department for several years has placed in the CIP the need to replace its existing HVAC system which is constantly in need of repair.  This cost for replacement is $1,000,000.  This item will need to be considered.

IN RE:  PUBLIC EXPRESSION

Hannah Wilson, Kala Swinney and Kinsey Hall, addressed that Board regarding steps that can be taken by citizens to clean up our environment and streams through recycling.  This would also save space in our landfill and be less garbage to ship out saving the tax payers money.  They voiced their support for the construction of a recycling center and the impact this would have on recycling in our area.

Greg Cross gave a brief update on the increase in recycling and the need for more containers at the convenience centers to meet the demand of citizens and businesses. 

There was some discussion on the need for a vendor for recycling glass.  At the present time, all glass is being placed in the landfill.  It was suggested that the legislators be contacted on the possibility of getting a bill adopted on recycling of glass.   

It was suggested that a space be provided on the County’s website to list businesses in the County that are part of the recycling program to encourage recycling by others.
 
Walter Crouse, a resident of District 4, addressed the Board on the following topics:

  • Recycling of glass

  • Marketing of fly ash

  • Reassessment

  • School Consolidation

  • Recycling facility for Wise County

There being no further comments, the public expression period was closed.

IN RE:  ROADS AND HIGHWAYS

Residency Administrator T. G. Branson informed the Board that the revenue forecast for the State of Virginia has been changed with sufficient reductions in the funding for the Secondary Six Year Plan.  As a result of those reductions and further adjustments to be made, it will not be feasible to have an amendment to the Secondary Six Year Plan this year.

Board members provided needs in their districts for VDOT review and response.

IN RE:  CONSENT AGENDA

The following items were reviewed:

  • Set public hearing (February 5, 2009 @ 6:00 p.m.) on Tax Exempt Status for Fire Training Center

  • Set public hearing (February 5, 2009 @ 6:00 p.m.) on an amendment to FY 2008-2009 County Budget

  • Third Quarter Appropriations

  • Refund Request – Terry McKinney Trucking Co.

  • Refund Request – Alpha Natural Resources

  • Refund Request – Public Service Corporation

IN RE:  VPI EXTENSION AGENT

Mike Martin addressed the Board with a review of the proposed partnership with Wise County, Virginia Cooperative Extension, and Virginia Tech’s Powell River Project for a new Extension Agent, Agriculture and Natural Resource position.  He noted that this partnership will enhance education, provide additional resources for the region and strengthen our research and outreach capacity at the Powell River Project.

Mr. Martin asked for a Letter of Support from the Board for this position.  He noted that he has a Letter of Support from the Powell River Board in hand and one in the same from the Board would be appropriate.

IN RE:  ADMINISTRATIVE SERVICES CONTRACT

A proposal is being requested for Board’s consideration to secure an Administrative Services Contract with Wise County’s current auditor, Larry D. Sturgill, CPA whereby Wise County would secure the services of his accounting/audit firm to review the County’s internal control structure and do an in depth review, providing suggestions for improvements.  It is anticipated that the cost of these services fall well under the guideline for procurement.

IN RE:  RESOLUTION – REQUEST FOR CONSIDERATION           BY VACo

VACo has asked that localities consider for adoption a resolution regarding the Commonwealth’s FY 2009-2010 budget shortfall.
    
Supervisor Meador stated that she would ask those going to Richmond for meetings with the legislators to complain bitterly regarding what the State is doing to the localities in reducing its budget and expecting the localities to take up the slack.

Supervisor Rivers asked for more specifics regarding this resolution.  He suggested getting a guest speaker that is familiar with these mandates that could provide more detailed information on these budget shortfalls.

IN RE:  RESOLUTION – SUPPORTING ENERGY INDEPENDENCE PLAN

This is a resolution proposed by T. Boone Pickens’ for an Energy Independence Plan pledge for developing responsible habits that will reduce energy consumption.

Supervisor Rivers asked for more information as to what is being requested of the Board.

IN RE:  OTHER ITEMS REVIEWED

  • Authorize RFP advertisement for Actuarial Services for Wise County/Wise County School Board

  • Authorize/Ratify Bob Adkins to sign checks until the signature plates arrive for the new Chairman

  • Budget Amendment #26 thru #29

  • Appointments

  • Closed session

IN RE:  APPOINTMENT – EQUALIZATION BOARD

There was some discussion on the Equalization Board and the procedure for which that Board is appointed, the process for hearing citizens concerns, and the appeals process.

Attorney Mullins stated that she has spoken with Commissioner of the Revenue Doug Mullins regarding this Board and its duties but conformation on the dates for appeals have not been set.

After further discussion, it was the consensus of the Board that the Commissioner of the Revenue Mullins come before the Board at its Regular meeting on January 15 to provide information regarding the recent reassessment, the duties of the Equalization Board, and the appeals process.  This would also provide information to the citizens and answer questions they may have.

Supervisor Rivers asked Attorney Mullins to review HB 1637 that has been introduced to the General Assembly this year that pertains to the Board of Zoning Appeals as it relates to a quorum for a meeting with a report back to the Board on her findings.

BOARD COMMENTS

There were brief comments from Board members.

ADJOURN

There being no further comments, the meeting adjourned at 8:30 p.m.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

_______________________________          ______________________________________
Shannon C. Scott, Clerk                                     Robert E. Robbins, Chairman

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