Board of Supervisors - October 9, 2008 Regular Meeting

Home ] Up ]

The Wise County Board of Supervisors met in a Regular session on Thursday, October 9, 2008 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Fred Luntsford
Honorable Ronald Shortt
Honorable Steve Bates
Honorable Robert E. Robbins
Honorable Dana Kilgore
Honorable J. H. Rivers – members of said Board and
Shannon C. Scott – Interim County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

IN RE:  MINUTES

Supervisor Meador noted that her comment on page twelve regarding the Blackwood landfill was incorrect.  Her statement was: “Ms. Meador stated that if the County is not interested in doing anything about the mining, but only interested in the clay is the owner of the property amenable to that?”

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to approve the minutes as corrected.  The motion was unanimously approved.

IN RE:  AGENDA

Chairman Adkins noted the proposed additions to the agenda for Board consideration.

A motion was made by J. H. Rivers to approve the agenda as presented to include the additions as noted.  Ronnie Shortt seconded the motion.

Supervisor Shortt asked if the proposed Recessed meeting will be added to the agenda also.

Attorney Mullins stated if the Board is considering a Recessed meeting it should be added to the agenda and addressed at the end of the meeting.

Supervisor Rivers amended his motion to include the addition of a Recessed meeting.
Supervisor Shortt agreed to the amendment.

Supervisor Meador voiced her objection to adding items to the agenda without being able to review the items.

Attorney Mullins advised that the policy of the Board’s Rules of Procedures states that if there is one objection to the proposed additions, no additions can be added to the agenda.  It must be unanimous.

Aye-    Fred Luntsford            Nay-Virginia Meador
            Ronnie Shortt
            Steve Bates
            Robby Robbins
            Dana Kilgore
            J. H. Rivers
            Bob Adkins

IN RE:  AGENDA ITEMS FOR RECESS MEETING

After discussing the need to address the items that were to be added to the agenda, a motion was made by Ronnie Shortt, seconded by J. H. Rivers, to add the items on the pink sheet to the agenda for consideration at the recessed meeting for next week.  The motion was unanimously approved.

IN RE:  PUBLIC EXPRESSION

Hugh O’Donnell, Lawyer in St. Paul, voiced his concern regarding the request to shift money in the School Board budget to provide a severance packet for Dr. Killough, which as he understood, to be compensation for him to be used as a consultant; for what he could not understand.  He questioned whether or not this action was in violation of the procurement act.  He further asked why Dr. Killough was being hired for consultant services.  He asked the Board to review this request before spending tax payers’ money on this matter.

Walter Crouse spoke regarding the following:

  • More recycling in Wise County
  • Need for a recycling center
  • Coalfield Expressway Route
  • Government Waste

Harold Greear, a resident of the Pound area, voiced his appreciation for the Board’s consideration of the proposed resolution on the Coalfield Expressway Alternative Route.  He stressed that the proposed limited access to Pound would cause the town to die.  The rights of the people should be protected and the beauty of the historic farm land should be preserved.
 
There being no further comments, the public expression period was closed.

IN RE:  ROADS AND HIGHWAYS

Highway Residency Administrator T. G. Branson made brief remarks on bridge construction in the County.

Board members provided needs in their district for VDOT review and response.

IN RE:  RESOLUTION WATCH FOR CHILDREN SIGNS (ROUTE 692)

A motion was made by Steve Bates, seconded by Ronnie Shortt, to approve the resolution “Watch for Children” signs in the Scott Robinson Hollow on Rt. 692.  The motion was unanimously approved.

RESOLUTION #                   2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  CONSENT AGENDA

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to approve the consent agenda as follows:

IN RE:  APPROPRIATION (SECOND QUARTER)

Approval was given for the second quarter appropriations

IN RE:  RESOLUTION – DEPOSIT ACCOUNT

Approval was given to the resolution and agreement for deposit account with BB&T

RESOLUTION #                         2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION – CUMBERLANDS AIRPORT 50TH ANNIVERSARY

Approval was given to the resolution recognizing Cumberlands Airport’s 50th anniversary

RESOLUTION #                   2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION COALFIELD EXPRESSWAY ALTERNATIVE ROUTE

It was the consensus of the Board that this resolution be tabled for discussion at the recessed meeting.

IN RE:  CUMBERLANDS AIRPORT COMMISSION PROPERTY (TRAINING CENTER)

Administrator Scott stated that on October 8, 2008, he, Attorney Karen Mullins, and Jane Bennett met with the Wise County Fire Fighters Association.  After much consideration, the association voted to approve deeding the training center property to the Wise Fire Department.  The Wise Fire Fighters Association did not desire to have the deed to the property.  The approval was made subject to the following:

  • A reversion clause – If the property ceases to be a training center available to all EMS groups, the property would revert back to Wise County.
  • With any reversion back to Wise County, the property would once again be offered to the Wise County Fire Fighters Association to consider again.
  • There would be no charge to any Wise County user for the first five (5) years.
  • Any charge after the first five (5) years must be a reasonable charge.

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to authorize the County Attorney to proceed with the purchase of the property from the Airport Commission and negotiate a transfer to Wise Fire Department under the terms that it would remain a regional fire system utilized by all the departments without cost for a period of no less than five (5) years and after that period of time, if there be a cost, that it would be reasonable.

Supervisor Shortt noted that the County has already voted to purchase the property.

Attorney Mullins stated that the County has not moved forward with that purchase because it has not been made clear as to who the property is to be deeded.  At the last meeting, the Board’s direction was to check with the Fire Association to determine their desire for the property.  The next step is to negotiate with the Wise Fire Department to ascertain if they would agree to the terms as noted by the Fire Association, and proceed with the purchase and making the conveyance.

Attorney Mullins reviewed and explained the conditions as set forth by the Fire Fighters.

There being no further discussion, the motion was unanimously approved.

IN RE:  SCHOOL BOARD – CATEGORY FUNDING TRANSFER

A motion was made by Steve Bates, seconded by Ronnie Shortt, to approve the request from the School Board for the category funding transfer of $70,000 from the category of Other Operations to category Administration/Attendance and Health.

Supervisor Robbins asked if the questions that Hugh O’Donnell mentioned regarding the procurement act should be answered prior to taking action on this request.
Attorney Mullins:  This would be a question for the School Board’s attorney.  The Board is only voting to transfer the funds.

Supervisor Rivers:  He could not support this request because he believes the Board has to be good stewards of tax payers’ money.  He reviewed Mr. Vicars comments from last Board meeting stating that he was merely forecasting.  Realistically, the request should be addressed around the first of 2009 to ascertain if these funds are needed.  With the new superintendent being paid a lesser salary which will save approximately $4,000 per month, this will be a cost saving in itself.  Until this transfer is necessary, it is premature.  Before moving money, there should be an actual need.  He said this sets a precedent.

Supervisor Bates expressed his views of the category funding.  He did not think the Board should micro manage each category spending of the School Board.  Mr. Vicars is forecasting these funds because he knows the needs and sees the short falls that may become evident later in the year.  He wants to be prepared. 

Aye-    Ronnie Shortt               Nay-   J. H. Rivers
            Fred Luntsford                      Virginia Meador
            Steve Bates                         Dana Kilgore
            Bob Adkins
            Robby Robbins

IN RE:  ORDINANCE – EROSION & SEDIMENT CONTROL

A public hearing was held on October 2, 2008 to receive citizens’ comments regarding a proposed Erosion & Sediment Control Ordinance for Wise County.

There was no opposition to the proposed ordinance.

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve the Erosion & Sediment Control Ordinance for Wise County as presented.  The motion was unanimously approved.

ORDINANCE #                   2008

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  RESOLUTION – REVENUE BONDS – VIRGINIA CITY HYBRID ENERGY CENTER

A motion was made by Robby Robbins, seconded by J. H. Rivers, to adopt the resolution approving the issuance of the bonds by the Authority for an amount not to exceed $160,000,000 for the purpose of financing the construction of the Virginia City Hybrid Energy Center.  The motion was unanimously approved.

RESOLUTION #                        2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  WISE TV (POUND AND ST. PAUL)

Wise County Media Director Jack Still has requested a funding in the amount of $17,000 to correct problems with TV stations in Pound and St. Paul which would allow for the government access channel to be seen in those areas. 

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to approve the $17,000 for upgrade of the service to provide the government access channel to all customers on the St. Paul and Pound systems.  The motion was unanimously approved.

IN RE:  COALFIELD AGRICULTURAL MARKETING CENTER- BI-COUNTY AGREEMENT

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve the Bi-County agreement between the Dickenson County IDA and the Wise County IDA regarding the establishment of the Coalfield Agricultural Marketing Center.  The motion was unanimously approved.

IN RE:  COALFIELD AGRICULTURAL MARKETING CENTER - BI-COUNTY BOARD  
 
A motion was made by Ronnie Shortt, seconded by Virginia Meador, to appoint the following individuals to the Coalfield Agricultural Marketing Center Bi-County Board as representatives for Wise County:

  • Agriculture – Robby Robbins
  • Livestock – Starling Fleming
  • Extension Service – Susan Herndon, Wise County Extension Office
  • IDA – Carl Snodgrass

The motion was unanimously approved.

IN RE:  PUMP AND HAUL

A motion was made by Robby Robbins, seconded by Dana Kilgore, to authorize Bobby Hill to be added to the Wise County Board of Supervisors Pump and Haul Permit.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Dana Kilgore, seconded by Virginia Meador, to approve budget amendments as follows:

#10 
Source of Revenue – Unrestricted Fund Balance :  $30,000
Expenditures: (1102) Community Org./Events (505804) Discretionary funds:$30,000

#11
Source of Revenue – Sale of GIS generated County maps:  $326.00
Expenditures: (1230) Geographic Information Systems (503002) Professional
                                    Services Other:  $326.00

The motion to approve the budget amendments was unanimously approved.

IN RE:  COMMITTEE-REVIEW OF ENGINEERING SERVICES RFP’S

Administrator Scott asked that two (2) Board members be appointed to serve on a committee with Attorney Mullins and himself to review the RFP’s for the engineering services for the Blackwood site.

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to appoint the following individuals to serve on this committee:

  • Bob Adkins
  • Fred Luntsford
  • Shannon Scott
  • Karen Mullins
  • Jackie Darter

The motion was unanimously approved.

IN RE:  APPOINTMENT – IDA

A motion was made by J. H. Rivers, seconded by Virginia Meador, to table this appointment until next month.  The motion was unanimously approved.

IN RE:  APPOINTMENT – PSA

Chairman Adkins noted that Chris Salyer does not wish to be reappointed to the PSA.

A motion was made by J. H. Rivers, seconded by Virginia Meador, to appoint Jeff Salyers to the PSA.

Aye-    Bob Adkins             Nay-   Steve Bates                Abstain- Ronnie Shortt
            Virginia Meador                Fred Luntsford
            Dana Kilgore                        
            J. H. Rivers
            Robby Robbins

RECESS

The Board took a brief recess at 6:50 p.m.

The meeting reconvened at 6:55 p.m.

IN RE:  CLOSED SESSION

A motion was made by J. H. Rivers, seconded by Fred Luntsford, to go into closed session as permitted by Virginia Code Section 2.2-3711(A)(1) for personnel and Section 2.2-3711(A)(7) legal matters.  The motion was unanimously approved

After a lengthy closed session, a motion was made by Ronnie Shortt, seconded by J. H. Rivers, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED SESSION

Secretary Underwood read the certification for closed meeting.

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                    2008

(Said resolution is on file in the County Administrator’s Office)

BOARD COMMENTS

Supervisor Luntsford made a request that the Sheriff’s deputies do patrol in the Exeter area because of the late night traffic of the ATV’s.  He further asked that the ATV drivers respect the citizens in that area by not driving their ATVs in the late hours of the night.

Supervisor Rivers stated that he too has received complaints on the ATVs’.  He suggested patrolling from 12:00 a.m. to 2:00 a.m. in the morning.

RECESS

A motion was made by Ronnie Shortt, seconded by J. H. Rivers to recess the meeting until Wednesday, October 15 at 5:00 p.m. to address the agenda additions and to go into closed session for personnel and legal matters.  The motion was unanimously approved.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

_____________________________          _______________________________________
Shannon C. Scott, Clerk                          Robert R. Adkins, Chairman

Back to Top

 
© 2006 Wise County, Virginia. All Rights Reserved. Try our Guide to Services, County Directory or Search pages. 
206 East Main Street • Wise, Virginia 24293 • Phone: 276-328-2321 • Fax 276-328-9780. Privacy Policy
For suggestions, comments, or questions about this website, please contact our webmaster.
Designed WebWorx, Inc.