Board of Supervisors - October 2, 2008 Workshop Meeting

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The Wise County Board of Supervisors met in a Workshop meeting on Thursday, October 2, 2008 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable Robert E. Robbins
Honorable Dana Kilgore
Honorable J. H. Rivers – members of said Board and
Shannon C. Scott – Interim County Administrator
Karen T. Mullins-County Attorney
Annette Underwood – Executive Secretary

PRAYER

T. G. Branson led in prayer.

PLEDGE

All led in pledge of allegiance to the flag.

IN RE:  PUBLIC HEARING – EROSION & SEDIMENT CONTROL ORDINANCE

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed Erosion & Sediment Control Ordinance for Wise County.

There being no one to speak, the public hearing was closed.

PUBLIC EXPRESSION

There was no one to speak during public expression.  The public expression period was closed.

IN RE:  ROADS AND HIGHWAYS

Highway Residency Administrator gave an update on bridge construction.

Board members provided needs in their districts for VDOT review and response.

IN RE:  CONSENT AGENDA

The following items were reviewed:

  • Appropriations (Second Quarter)
  • Resolution & Agreement for Deposit Account for Treasurer’s Office
  • Resolution Recognizing Cumberland’s Airport 50th Anniversary

IN RE:  RESOLUTION COALFIELD EXPRESSWAY ALTERNATIVE ROUTE

Chairman Adkins noted that there are two (2) resolutions on the Coalfield Expressway for Board review. 

Harold Greer addressed the Board with a resolution from the Merchants Association in Pound opposing the revised Coalfield Expressway Route.  He said the Town of Pound would die if this route is approved.  He asked the Board not to support or approve any resolution that would remove access to the Town of Pound or take property from those individuals that are fighting for their land.

IN RE:  CUMBERLANDS AIRPORT COMMISSION PROPERTY (TRAINING CENTER)

Administrator Scott stated that he has spoken with Billy Chandler, President of the Wise County Fire Association, regarding the purchase of the property and Mr. Chandler said he needed more detailed information before coming to the Board.

IN RE:  SCHOOL BOARD – CATEGORY FUNDING TRANSFER

At last month’s meeting the Board made a request that someone from the School Board address the Board regarding their request for a category funding transfer.

Ron Vicars, Director of Business/Finance for the Wise County School Board, explained to the Board that the School Board at its meeting held on July 14 approved a budget amendment for FY 2008-2009 to move funds from the category of Other Operations to category Administration/Attendance and Health.  This budget amendment increases the Administration category to provide budget capacity for the payment of the severance agreement for the previous superintendent.

Mr. Vicars stated that since the Board of Supervisors has approved the School Board budget by category, he asked that the Board approve the requested amendment to the School Board budget.

Supervisor Rivers felt that this transfer of funds was not needed at this time.  Being this early in the new budget year, there should be no need for a transfer at this time.  He felt that the request should be made at the time of need.

Mr. Vicars explained that he worked the budget looking at the full school year and being able to meet any needs that may arise during the year.  He would like for the money to be in place when needed.  However, if the Board so desires, he could make this request later in the year.  

IN RE:  RESOLUTION – REVENUE BONDS FOR VIRGINIA CITY HYBRID ENERGY CENTER

Emory McGill, Attorney with McGuire Woods, retained by the company in the issuance of bonds by the Wise County IDA for the financing of certain solid waste / waste water treatment facilities at the new plant that is under construction at Virginia City. 

The purpose of the resolution that was adopted by the Wise County IDA and the resolution before the Board for adoption is to provide preliminary approval for the issuance of the bonds.  This is critical in the application that will be submitted to the State for a portion of the State’s capacity for bonds to be issued for these types of projects.  The public hearing and the approval by the IDA and the resolution before the Board is to accomplish that preliminary approval to be submitted in the application to the State.

The IDA won’t issue the bonds; the company expects they will ask the IDA to issue those bonds next year for the financing of those projects.  The estimated amount of the bonds is not to exceed $160,000,000 and the bonds will be backed solely and wholly by the credit of the company.  These are non recourse bonds to the County and the company is fully responsible for the repayment of the bonds and all of the costs associated with the issuance of the bonds.

James Beazley, representing Dominion Resources, reported that construction is ongoing at Virginia City.  Dominion and Shaw will be at MECC Job Fair event taking applications with Dominion.

IN RE:  WISE TV (POUND & ST. PAUL)

Supervisor Shortt explained that certain areas of Pound and St. Paul are not receiving the government channel which carries the Board meetings.  According to Jack Still, Wise County Media Director, a $17,000, one time, payment from the County could bring cable service to both of those towns.  The $17,000 is unbudgeted funds, which would require a budget amendment if approved by the Board.

Mr. Still commented that the two (2) cable companies have agreed to invest $10,000 each to assist with the cost of providing this service.  These funds together with the $17,000 from the County, would allow programming to be sent to both Pound and St. Paul.  This is a standing offer, in writing, if the Board decides to accept.

IN RE:  COALFIELD AGRICULTURAL MARKETING CENTER

Attorney Mullins reported that she has spoken with Freddie Mullins, Attorney for the Dickenson County IDA, and the Dickenson IDA Director regarding the Agricultural Marketing Center.  Mr. Mullins has met with Delegate Bud Phillips a couple of times to discuss the best type of entity to operate the Marketing Center.  Delegate Phillips has discussed the possibility of a Bi-County type of authority, which would call for legislation to be proposed and approved.  She noted that more information will be forthcoming on this issue.  

To move this project forward, Attorney Mullins will prepare a Bi-County Partnership Agreement for next week’s meeting for the Board to review, which will be used when filing the application for the Virginia Tobacco Commission funding in November.  

IN RE:  COALFIELD AGRICULTURAL MARKETING CENTER – APPOINTMENTS

Attorney Mullins explained that regarding the Coalfield Agricultural Marketing Center, the Board needs to appoint four (4) members to represent Wise County whether it be a Bi-County Board or an authority.

IN RE: BUDGET AMENDMENTS #10 THRU #11

Supervisor Kilgore asked that the Source of Revenue for these two (2) amendments be changed to Tax Anticipated Revenue.

IN RE:  OTHER ITEMS REVIEWED

  • Pump and Hall request from Bobby Hill in St. Paul
  • Appointments
  • Closed Session (Personnel)

IN RE:  ADMINISTRATOR’S REPORT

Administrator Scott reported on the following:

  • Website update is ongoing
  • Asked for a list of legislative matters to be submitted for the January meeting
  • Asked the Board to consider appointing two (2) Board members to review with him and Attorney Mullins the RFP’s for the Engineering Services for the Blackwood site at its meeting on October 9.

BOARD COMMENTS

There were few comments from Board members regarding activities in their districts.

ADJOURN

There being no further business, the meeting adjourned at 7:00 p.m.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

_____________________________        _____________________________________
Shannon C. Scott, Clerk                       Robert R. Adkins, Chairman

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