Board of Supervisors - September 11, 2008 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, September 11, 2008 in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Robert E. Robbins
Honorable Dana Kilgore
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald Shortt
Honorable Steve Bates – members of said Board and
Shannon C. Scott – Interim County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Robby Robbins, seconded by Virginia Meador, to approve the minutes as presented.  The motion was unanimously approved.

IN RE:  AGENDA

The following items were reviewed for deletion / addition to the agenda:

Under New Business Add

  • Authorization to advertise for bids on Bank Financing – $475,7000 loan
  • Budget amendments #7 thru #9

Under New Business Delete

  • Storage building and Recycling Facility
  • Pump and Haul for Storage building

Administrator Scott explained that a tour has been scheduled to visit a recycling center located in Bedford County to view its operations and size for a general idea of the need for the proposed center for Wise County.  This will give the Board more information as to the structure of the recycling facility.

Pump and haul:  The need for this system is not needed until such time that a decision has been made regarding the proposed recycling center.
A motion was made by Dana Kilgore, seconded by Steve Bates, to approve the agenda with the additions/deletions as stated above.  The motion was unanimously approved

IN RE:  BLACKWOOD LANDFILL UPDATE

Bill King, representing Thompson & Litton, gave the Board a brief update on the proposed mining operations in conjunction with the landfill.  The recent discussions with the Landfill Committee regarding the upcoming expansion for phase IV-A.  One key issue that came from those discussions was the need to generate soil materials for the landfill for a number of different purposes.  The County has been approached by a mining operation regarding some property immediately adjacent to the landfill.  The concept would be to pursue a government finance exemption to generate soil material and  under certain conditions allow coal removal.  There has been two meetings held with the State to discuss this concept.  Once the procurement process has been completed for engineering services, the selected firm should pursue a soil clay study which would quantify the types of soil that are on these sites and then develop an engineering necessity determination which simply states why the soil is needed and then submitted to the State.  The State will determine if the coal removal is incidental to the soil removal. 

Supervisor Luntsford asked the life expectancy of the landfill at its present stage, the direction that needs to be taken by the Board at this point in time.

Mr. King:  It is his understanding from the Committee meetings that the County’s intent is to pursue the development of part B of phase IV and to structure that for the maximum flexibility.  The current landfill will be out of space as of early 2010.  He noted that if there is any question as to whether or not the County is going to stay in the landfill business, a decision should be made very quickly.  If the landfill is going to be expanded is one thing, but if it is going to be closed that would be entirely different. 

Administrator Scott:  It was his understanding that with the Board authorizing RFP’s for engineering services to develop 6.2 acres of the landfill that meant that the County was going forward with the expansion of cell IV.

Administrator Scott:  Asked Mr. King if the Board should pursue an investigation of the clay that might be on site or near the site before or after the decision is made on the RFP for engineering services.

Bill King:  That would be the County’s preference.  In the past, T&L has offered to conduct that study at a straight cost from the subcontractor.  This would be to the Board advantage to have that information.

Supervisor Rivers:  Regarding the proposed mining operation adjacent to the landfill, is T&L preparing the necessary documentation to have a government financed exemption and if so what is the schedule for the mining operation to begin.

Bill King:  To prepare that documentation, there must be a clay study to ascertain whether or not it is worthwhile to do this.  Once the clay study is available, it would be only a couple of weeks to put the actual engineering determination together.

The mining operator has approached the County and discussions have been made regarding his proposition which has been reviewed with the State.

Supervisor Rivers:  Asked if the County would be the one getting the government finance exemption.

Bill King:  The County would word its agreement in such a manner that there would be no liability or permit requirements for the County; that would fall on the mining operator.

Supervisor Shortt:  Asked if this would save the County money by doing the clay study now.  He felt it would be a cost savings if the engineer has this information available at the time his RFP is presented.

Bill King:  This would be mostly time savings and having the information available when needed.

Supervisor Meador:  Asked if the County could secure the clay without the mining.

Bill King:  In his discussion with the mining operator, there would be no charge for the clay or the soil unless there is a permit required to mine the coal.

Supervisor Meador:  Asked if the land owner would be willing to donate the soil to the County.

Bill King:  He could not answer that question.

Supervisor Luntsford noted that time is of the essence and the Board needs to move forward.

With all members agreeable to add the clay/soil study to the agenda for consideration, Bob Adkins made a motion that this item be added to the agenda for consideration.  Fred Luntsford seconded the motion.  The motion was unanimously approved.

IN RE:  CLAY/SOIL SURVEY

A motion was made by Ronnie Shortt, seconded by Steve Bates, to move forward with the clay/soil survey for the Blackwood landfill.  The motion was unanimously approved.

IN RE:  AUDIT REPORT

Larry Sturgill, County Auditor, presented and reviewed the FY 2007 Audit for Wise County ending June 30, 2007.  The County was issued an “unqualified opinion” which means a “clean” opinion on its audit report.  The audit for the FY year ended June 30, 2007 has been completed and no material internal control weaknesses or material violations of laws and regulations have been found.

Mr. Sturgill pointed out that the enclosed letter referencing the Internal Control over financial reporting, on compliance and other matters required by governmental audit standards contains new language.  The GASBY has modified/added standards to the auditing field and some new terminology. 

He also noted that some recommendations have been made to strengthen Internal Controls which have previously been discussed with management.  This is very important in the overall process for reporting financial information.

IN RE:  ROADS AND HIGHWAYS

Jeff Sams, representing VDOT, addressed the Board in the absence of Residency Administrator T. G. Branson.

There were few comments from Board members.

IN RE:  PUBLIC EXPRESSION

Paul Varson a resident of the Pound area, and a long time supporter of the Coalfield Expressway, stated that the original concept of building the expressway along the previously mined land was good.   Also, when they contracted with coal companies to allow them to mine coal along the expressway route to reduce the cost was a good idea.  His thought all along was that the route for the expressway was the one for which the public hearing was held.  However, he received a letter last month which stated that the original route was thrown out and a new route has been made.  VDOT in Richmond said the coal companies have proposed moving the route north to get more coal.  The un-mined coal is on privately owned land of people that thought more of their property than the money that would be received from the mining of the coal.  This deal with VDOT that the coal company has would allow the coal company to use the State’s power of “eminent domain” to take property that they could not get in the free market enterprise system.  The taking of private property for the benefit of a coal company’s revenue does not sound very American.  He asked the Board to consider adopting the resolution which merely expresses the Board’s opinion that the primary consideration in the selection of the route for the Coalfield Expressway in Wise County should be protecting the rights of its citizens and not maximizing the revenue for the coal company and further that previously mined land be used to the maximum extent possible as in the original route.   It’s very important that the resolution reach the right people prior to the public hearing.  He asked the Board to adopt this resolution which can be factored in for future consideration for the route of the Coalfield Expressway.

Mr. Varson noted that at the time of another public hearing, all the preliminary work will already have been completed and the resolution would be less likely to have any affect in making a determination.  The coal companies would ask that you not adopt the resolution until a later date.

Walter Crouse addressed the Board asking them to make recycling a number one priority which would save space in the landfill.  He voiced his support for the proposed storage and recycling building.  He suggested that the County find some means of recycling used furniture and other construction materials.  Mulch could be made from the brush that is being burned in the landfill and used for extra revenue.

Mr. Crouse voiced his opposition to the Coalfield Expressway.  In his opinion, the only road needed is the one from Haysi to Grundy.  He was also in support of the Agricultural Center.

Harold Greear spoke on the following:

  • School Study
  • Agricultural Center
  • Coalfield Expressway

Regarding the Coalfield Expressway, Mr. Greear was concerned that all the re-routing will destroy the Town of Pound and the taking of private property for public gain is wrong and should not be allowed.

Chances Varson:  The coal companies have tried for thirty years to buy their property to mine the coal and they have always refused.  They are now using “back door” methods to get the land and she pleaded with the Board not to fall into the delay tactics of the coal companies.  She asked the Board not to let the greed of the coal companies take their land.

Dewey Whitt:  This new proposed Coalfield Expressway will take his land too.  He wants to keep his home and land to be handed down in his family.  The peace and quite and the joy of his home is worth more than money can buy. 

There being no further comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve the consent agenda as follows:

IN RE:  RESOLUTION – JOHN FOX, JR. 100TH ANNIVERSARY

Approved the resolution on the John Fox, Jr. 100th Anniversary and presented same to Barbara Polly & Tabatha Peace

RESOLUTION #                       2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION HONORING SOUTHWEST VIRGINIA MUSEUM 60TH ANNIVERSARY

Approved the resolution honoring Southwest Virginia Museum 60th Anniversary

RESOLUTION #                             2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTIONS FOR BANK – SIGNATURE AUTHORIZATON

Approved resolutions authorizing signatures for the banks

RESOLUTION #                         2008

RESOLUTION #                          2008

RESOLUTION #                          2008

(Said resolutions are on file in the County Administrator’s Office)

IN RE:  EROSION & SEDIMENT CONTROL ORDINANCE

Set public hearing (October 2, 2008 @ 6:00 p.m.) on a proposed Erosion & Sediment Control Ordinance

The motion to approve the consent agenda was unanimously approved.

IN RE:  ORDINANCE – MOPEDS SAFETY EQUIPMENT

A public hearing was held on September 4, 2008 to receive citizens comments regarding the proposed ordinance regulating safety equipment for mopeds.

There was no opposition to the proposed ordinance.

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the Ordinance regulating safety equipment for mopeds.  The motion was unanimously approved.

ORDINANCE #                                   2008

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  ORDINANCE AMENDMENT – ADMINISTRATIVE FEE FOR DELINQUENT TAXES #09-1987

A public hearing was held on September 4, 2008 to receive citizens’ comments regarding a proposed amendment to the Administrative Fee for Delinquent Taxes Ordinance #09-1987.

There was no public opposition to the proposed amendment.

A motion was made by Robby Robbins, seconded by Steve Bates, to approve the amendment to the Administrative Fee for Delinquent Taxes Ordinance #09-1987.  The motion was unanimously approved.

ORDINANCE AMENDMENT

(Said amendment is on file in the County Administrator’s Office)

IN RE:  BUDGET AMENDMENTS #1 THRU #6

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve budget amendments #1 thru #6 as follows:

#1        Source of Revenue-Sheriff’s Law Enforcement JAG Grant (VA State):$11,575.00
            Expenditures: (3102) Sheriff Law Enforcement (505409) Police Supplies: $11,575.00

#2        Source of Revenue – Library of Virginia: $27,955.78
            Expenditures: (2106) Clerk of Circuit Court (505810) Grant Expenses: $27,955.78

#3        Source of Revenue-Budget Transfer – Take From: (8102) Economic & Community  
                                                                           Development (507010) Capital Outlay: $2,000
                                                                           Take to: (8102) Economic & Community                
                                                                           Development (505810) Grant Expenses: $2,000

#4        Source of Revenue – VA State DMV Stop Grants:  $3,025.00
            Expenditures: (1213) Treasurer’s Ofc (507007) ADP Equipt. & Software: $3,025.00

#5        Source of Revenue-Wise County School Board (Partial State) Funds: $13,670.00
            Expenditures:(3102) Sheriff’s Law Enforcement (501001) Salaries & Wages: $13,670.00

#6        Source of Revenue-Prior year Fund Balance:  $22,570.00
            Expenditures: (3202) Ambulance & Rescue Squad (505633) State Four-For-Life Funds:
                                     $22,570.00

The motion was unanimously approved

IN RE:  BUDGET AMENDMENT #7

A motion was made by Robby Robbins, seconded by Steve Bates, to approve budget amendment #7 as follows:

Source of Revenue – Tax Anticipation Loan Proceeds:  $475,700
Expenditures:  (9302) Capital Outlay Projects (507010) Capital Expenditures Exterior of Courthouse: $470,000 and courthouse plumbing: $5,700

To allow for borrowing of funds and expenditure of funds during FY 2008-2009 to be re-paid with anticipated tax revenues within one (1) year.

Supervisor Kilgore asked Mr. Scott to explain why he changed this to a Tax Anticipation Revenue Note rather than a loan.

Administrator Scott:  When it comes to loans, the County is restricted to what it can do in obligating the Board of Supervisors beyond one (1) year.  Rather than consider the possibility that the County would finance this over a period of four (4) or five (5) years, which is normal, and there would be a rate change.  During the budget process, care was taken to not consider any revenue from the Dominion project.  Now that it is known that Dominion is coming, it is hoped that the construction of that property will mature through January which will allow for an increase in tax anticipated revenue.  This anticipated increase in revenue would allow full payment in one (1) year.

Attorney Mullins:  Mr. Scott is correct with the borrowing ability of the Board of Supervisors.  The Board can only borrow for one year at a time.  The County can, and has some authority if it is a lease/purchase transaction to do an extended loan that would proceed on for several years.  This is still loan proceeds that would pay for this transaction with the anticipation that it will be paid in full within twelve months.  If not, then it would have to proceed with a re-finance for an additional year or work with the IDA to work out a payment plan because the IDA has additional borrowing authorities.  Other counties have used their IDA for such as this when working on some of their buildings.

Supervisor Kilgore:  Asked if the County needs to borrow the money or is the cash available and have this as a source of tax revenue.

Administrator Scott:  The reason for calling it Loan Proceeds would give the Board the option of seeing whether or not this money did come through Dominion Resources and if it did not, the County has the flexibility at the end of the fiscal year to re-finance the difference.  

Supervisor Rivers:  For the amount that is being proposed, a contract has not been negotiated.  The County is not ready and does not need the loan at this time.  He suggested waiting until the actual needs of the courthouse exterior is made available.  This request is premature.

Supervisor Shortt:  Asked for the time line for this work.

Administrator Scott:  Last month the Board approved the contract with Ball Construction to move forward, having previously approved the contract with the architect to supervise the construction and to work with the contractor to investigate what all is wrong with the exterior of the courthouse and to move and make those corrections.  The total value was in three phases of $25,000.  $10,000 was allowed for investigative procedure that was to take place in September and October and in October and November a determination was to be made on the available sources of materials.  In November and December, prices were to be available on those materials and in January the contractor will come before the Board, after working with Thompson and Litton, to examine the needs that must be considered priority.    

Attorney Mullins:  The award letter that was sent to the contractor gave a date of January as the next phase after the investigation which would allow him to start ordering the materials.  If the Board chooses not to approve the $475,700, enough funds should be made available in January to allow the contractor to proceed with the project.

Supervisor Meador voiced her concern about changing the amount from that which was advertised.

Attorney Mullins advised that as long as the amount was under the amount advertised, there was no need for another public hearing.   
 
After further discussion, Robby Robbins withdrew his motion to approve budget amendment #7.   Steve Bates withdrew his second.

Robby Robbins made a motion to approve budget amendment #7 and authorize the County Administrator to draw down the money on an as needed basis.  Steve Bates seconded the motion.  The motion was unanimously approved.

IN RE:  BID ADVERTISEMENT FOR BANK FINANCING

Administrator Scott asked for authorization to advertise for bids on the bank financing for the $475,700 loan and ascertain whether or not the bank can hold its rates for the duration of withdrawing these funds.

Robby Robbins made a motion to approve the bid advertisement for bank financing up to $475,700, Ronnie Shortt seconded the motion. 

Supervisor Kilgore asked if this motion should include budget amendment #9 for $51,120.

There was some discussion on the possibility of financing the $475,700 and the $51,120 together.
 
With the anticipation that these two items should be financed together, Robby Robbins withdrew his motion and Ronnie Shortt withdrew his second, to approve the advertisement for bids on the bank financing.

Attorney Mullins noted that this could be done without another public hearing since the amount does not exceed 1% of the budget amount.  The purpose of the public hearing on the $475,700 was because this amount including the other budget amendments went over $500,000.

No action was taken on this item at this time.

IN RE:  RESOLUTION – IMPROVED NATIONAL ENERGY POLICY

A motion was made by Dana Kilgore, seconded by Ronnie Shortt, to approve the resolution calling for an improved national energy policy for the 21st century.  The motion was unanimously approved.

RESOLUTION #                          2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  AUTHORIZE SIGNATURE – CLIMATE CHANGE POLICY

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to authorize the County Administrator to sign on behalf of Wise County “A Message for Congressman Boucher” in support of an effective climate change policy that will protect and maintain America’s economic vitality in the years to come.  The motion was unanimously approved.

IN RE:  TREASURER’S REQUEST – NEW POSITION

A motion was made by Virginia Meador, seconded by Dana Kilgore, to approve the request from Treasurer Delores Smith for a new position in her office which is due to the recent vacancy of one of her employees.  The motion was unanimously approved.

IN RE:  CAFR PREPARATION

A motion was made by Dana Kilgore, seconded by J. H. Rivers to authorize Delores Smith, Treasurer to prepare the financial statements and the Comprehensive Annual Financial Report (CAFR) for Wise County ending June 30, 2008.  The motion was unanimously approved.

IN RE:  RESOLUTION- BI-COUNTY AGRICULTURE CENTER

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the resolution embracing the Coalfields Regional Agricultural Marketing Center project for the mutual benefit of the citizens of Dickenson and Wise Counties and the formation of the corporation to operate the Center and to express the support of Wise County with this one-time financial contribution of $49,334.00 to cover start-up expenditures. 

Aye-     Fred Luntsford          Nay- None      Abstain:  Robby Robbins
            Ronnie Shortt
            Steve Bates
            Dana Kilgore
            J. H. Rivers
            Virginia Meador
            Bob Adkins

RESOLUTION #                             2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  BUDGET AMENDMENT #8

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve budget amendment #8.

#8        Source of Revenue – Prior Year’s Fund Balance:  $49,334.00
            Expenditures: (8100) Economic Development (507021) Investment in Regional
                                    Agriculture Center:  $49,334.00

Supervisor Kilgore made a “friendly” amendment to that motion in that she objects to the Prior Year Fund Balance as the source of revenue.  The source of revenue should be “Unrestrictive Fund Balance”.

The “friendly” amendment was accepted by Supervisors Shortt and Supervisor Robbins.

The motion to approve budget amendment #8 was unanimously approved.

IN RE:  RESOLUTION – COALFIELD EXPRESSWAY ALTERNATIVE ROUTE

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to table this resolution for thirty days.

Supervisor Rivers provided the following reasons for his motion:

  • Further information is needed as to why the proposed route was changed, how many homes will be impacted by the new proposed route, and whether or not there will be exemptions for historical sites.
  • If this resolution is approved, what impact will it have on the Coalfield Expressway?  Will this have a negative impact on the PPA Agreement and will there be additional public hearings.
  • At this point in time, at what stage is the process for the proposed new route.
  • What is the time line and will construction be delayed.

He asked that VDOT research these questions and get back to the Board at its Workshop in October.

Supervisor Kilgore was concerned with the number of people and homes that will be affected with the Expressway on the old route and the new proposed route.

Mr. Varson pointed out to the Board that the resolution before them is just expressing the Board’s   opinion and suggesting that they use the previously stripped mine land.  He spoke of a meeting to take place at 1:00 p.m. on September 15th in Abingdon with the Transportation Board at which time some answers may be made available to some of the questions that are being asked.

Jeff Sams, a VDOT representative, stated that projects of this magnitude are not handled locally but at the Central office and the District Office.

Supervisor Shortt asked Mr. Sams to ascertain what the odds were of getting VDOT to do a presentation here on the new proposal for the Expressway.

Supervisor Rivers: 

  • Does the Board have any other options available other than this resolution
  • Is this an economic development tool
  • Is the Expressway really needed
  • Are there other options available

He asked that the media let the citizens know about the meeting to take place on the 15th that they might offer their input at that meeting.

Other Board members voiced their opposition to taking property by means of eminent domain when people have worked all their lives to pay for their homes and property to be given to their children.  This is un-American and other avenues should be considered to avoid this type of purchase.

Harold Greear:  The coal company could build the road on their own property.  He spoke of the impact this limited access would have on the Pound residents and the Town of Pound in particular. 

Supervisor Shortt and other Board members said they needed more information as to the change of routes, why the change, etc. which will help the Board make a decision that will benefit everyone and boost the County’s economic status.

The motion to table this request for thirty days was unanimously approved.

IN RE:  TRAILHEAD PARKING– AUSTIN CEMETERY

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to authorize the County Administrator to submit an application to the Virginia Department of Transportation for road entrance to the Forest Service property and to the Forest Service for environmental approval for establishing a horse trailer parking area near Austin Cemetery in Pound.  The motion was unanimously approved.

IN RE:  STORAGE BUILDING AND RECYCLING FACILITY

This item was removed from the agenda to allow the Board time to tour a recycling facility for more information on size, etc.

IN RE:  PUMP AND HAUL

This item was removed from the agenda until such time that the plans for the storage building and recycling facility have been completed.

RECESS

The Board took a brief recess at 8:40 p.m

The Board reconvened its meeting at 8:45 p.m.

IN RE:  CUMBERLANDS AIRPORT COMMISSION PROPERTY

Administrator Scott explained that at last month’s meeting the request for funds in the amount of $51,120.00 was withdrawn due to questions regarding the best avenue to acquire the airport property for use by local fire, rescue and other EMS agencies and also, who should finance this property.

Mr. Scott thought that one avenue to finance this property would be through the IDA at which time the IDA could immediately transfer the property, all land and improvements, to the Wise Volunteer Fire Department with a written agreement that the property and building would be used by all fire, rescue, and EMS agencies. This property has been in the name of the Wise Fire Department and used as training area for some twenty-five years and used by all Wise County rescue, fire, Haz-mat, Wise County Sheriff’s Department and City of Norton.

The lease for this property has now expired.  If the property is not purchased and the lease being expired, all buildings must be removed from the property per FAA.  The Wise Fire Department has kept up the insurance payments and made improvements to the property over the years.

Although the FAA has tentatively authorized the transfer of the property to the Wise Fire Department with deferment of payment until After July 1, 2009, the FAA requires the interest to be paid.  The IDA could possibly secure an interest rate lower than that required by the FAA.

Mr. Scott asked that he be authorized to negotiate this with the IDA.  Further, the $51,120.00 could be added to the $600,000 budget amendment and related public hearing to amend the budget.

Attorney Mullins:  If the Board is interested in pursuing the purchase of the property, there are several options to consider.  The County could give the funds to the IDA to purchase the property which they could hold and lease it or hold it and convey it with a revisionary clause which means if it was not used for the purposes set forth it would revert back to the owner.  The County could purchase the property and hold in the County’s name with a lease.  However, if it is in the County’s name, there is a high risk.  Another option would be a straight out lease with some type of agreement with a revisionary clause.

There was a general discussion on purchasing the land with tax payers’ money and conveying it to another agency.  Also, different opinions were given on the uses of the facility, which agency the land should be conveyed to, and restrictions that could limit future problems.

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to authorize the County Administrator and the County Attorney to move forward on drafting the legal documents on purchasing the Cumberlands Airport property and pursue any options that may be presented to the Board on a lease agreement with someone to be named. 

Supervisor Rivers asked for a friendly amendment to the motion that the first agency to be contacted for transferring of the title, subject to a lease, would be the Fire Fighters Association.

Supervisor Shortt was in agreement with the amendment.  The motion was unanimously approved

Administrator Scott recommended to the Board that a notice go out tomorrow morning to all parties involved that the facility is not to be used by anyone until the lease or transfer is completed and it be  posted accordingly.

IN RE:  BUDGET AMENDMENT #9

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to approve budget amendment #9 as follows:

Source of Revenue – Tax Anticipation Loan Proceeds:  $51,120.00
Expenditures:  (8100) Economic Development (507022) Investment in Training Center at
                        Airport: $51,120.00

The motion to approve budget amendment #9 was unanimously approved.

IN RE:  BIDS ON BANK FINANCING ADVERTISEMENT

A motion was made by Robby Robbins, seconded by Dana Kilgore, to authorize the advertisement for bids on bank financing on a loan for $526,820.00.  The motion was unanimously approved.

IN RE:  AUDIT FY 2006-2007

A motion was made by Dana Kilgore, seconded by Virginia Meador, to approve the FY 2006-07 Audit ending June 30, 2007.  The motion was unanimously approved.

IN RE:  WISE COUNTY SCHOOL BOARD –CATEGORY FUNDING TRANSFER

A letter was received from Ronald Vicars, Director of Business/Finance for Wise County Schools stating that at the July 14, 2008 School Board meeting a budget amendment for FY 2008-2009 was approved.  The approved budget amendment moved funds from the category of Other Operations to category Administration/Attendance and Health.  This budget amendment increases the Administration category to provide budget capacity for the payment of the severance agreement for the previous superintendent.

Since the Board of Supervisors has approved the School Board budget by category, it is requested that the Board of Supervisors approve an amendment to the School Board budget in the amount of $70,000.

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the category amendment as requested in the amount of $70,000.

Supervisor Rivers:   This is early in the budget year and he anticipates that there should be some savings in the line item for Administrative Salaries since Dr. Killough has left that position.  Not knowing when another Superintendent will be hired and what the amount of his salary may be, there should be additional savings from that.  Until the School Board has drawn down what has been budgeted, there seems to be no need to do this transfer.  If at the third quarter of this year and there is no money for the School Board to draw down, at that point in time this request should be approved.  This request is premature at this time.

Supervisor Bates:  Once the Board approves the School Board budget by category, it is then up to Administrative staff as to how they use those monies in each category.  This is micro-managing their business.   

A substitute motion was made by J. H. Rivers, seconded by Virginia Meador, to table this request until someone from the School Board can be here to answer questions the Board may have.

Aye      J. H. Rivers                           Nay         Steve Bates
            Virginia Meador                                    Ronnie Shortt
            Robby Robbins                                    Fred Luntsford
            Dana Kilgore            
            Bob Adkins

The motion carried. 

IN RE:  APPOINTMENT – HIGHWAY SAFETY COMMISSION

A motion was made by Fred Luntsford, seconded by Steve Bates, to appoint Ronnie Shortt to the Highway Safety Commission for his term of office.  The motion was unanimously approved.

IN RE:  APPOINTMENT – RECREATIONAL AUTHORITY

A motion was made by Robby Robbins, seconded by Dana Kilgore, to reappoint Allen Couch to the Recreational Authority for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – REDEVELOPMENT AND HOUSING AUTHORITY

A motion was made by Robby Robbins, seconded by Dana Kilgore, to reappoint John Markham to the Redevelopment and Housing Authority for a term of four (4) years.  The motion was unanimously approved.

A motion was made by Virginia Meador, seconded by J. H. Rivers, to reappoint James Johnson, Jr. to the Redevelopment and Housing Authority for a term of four (4) years.  The motion was unanimously approved.

IN RE:  CLOSED SESSION

A motion was made by Dana Kilgore, seconded by Robby Robbins, to go into closed session to discuss personnel as permitted by Section 2.2-3711(A)(1) of the Code of Virginia.  The motion was unanimously approved.

After a lengthy closed session, a motion was made by Fred Luntsford, seconded by Steve Bates, to reconvene the regular meeting.  The motion was unanimously approved.

RESOLUTION CLOSED SESSION CERTIFICATION

Administrator Scott read the certification for closed meeting.

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve the resolution certifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                  2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  CFO INTERVIEWS

Chairman Adkins stated that the Board will be doing interviews for the CFO position as follows:

  • Monday, September 29 @ 6:00 p.m. in the Law Library
  • Tuesday, September 30 @ 6.00 p.m. in the Law Library
  • Wednesday, October 1 @ 5:00 p.m. in the Law Library

RECESS

A motion was made by Robby Robbins, seconded by Virginia Meador, to recess the meeting to Monday, September 29, 2008 at 6:00 p.m. in the Law Library.  The motion was unanimously approved.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

_______________________________         _______________________________________
Shannon C. Scott, Clerk                            Robert R. Adkins, Chairman

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