Board of Supervisors - June 12, 2008 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on Thursday, June 12, 2008 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable J. H. Rivers
Honorable Dana Kilgore
Honorable Robert E. Robbins – members of said Board and
Glen A. Skinner – County Administrator
Shannon C. Scott – Assistant County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

Prayer

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Dana Kilgore, to approve the minutes as presented.  The motion was unanimously approved.

IN RE:  AGENDA

The following item was reviewed for addition to the agenda:

  • Resolution- LEO’s Retirement Multiplier

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to approve the agenda as presented with the addition as stated.  The motion was unanimously approved

IN RE:  PUBLIC HEARING – FY 2008-2009 COUNTY BUDGET

A public hearing was duly advertised for this date to receive citizens’ comments regarding the proposed County Budget for FY 2008-2009.

Sgt. Charles Stapleton, representing the Safety Committee for the safety and security of the employees working at the courthouse, the citizens, and the courts, reported that an assessment has been made by the U. S. Marshall Service and from the Virginia Crime Prevention Institute and many items were found lacking on the courthouse building for  security.  The Committee consists of three (3) court judges, representatives of the County Administrator’s Office, the EOC, Building & Zoning, Commonwealth Attorney, Commissioner of Revenue and the Treasurer’s Office.   Since that assessment, some of those security issues have been corrected.  Additional security items, which are more costly, need the Board’s attention.

Sheriff Oakes received a letter from the three (3) court judges stating their concerns on some of the items that need to be accomplished to enhance the courthouse security.  These are:

  • An elevator for the handicap

  • Change the entrances and control points for security checks

  • Increase bailiffs to handle courts and screening of individuals and packages entering the facility.  This will require five (5) additional bailiffs

  • Rearrangement of the metal detectors and the addition of an x-ray unit

  • Blocking off and control access of the parking garage

  • Installation of additional cameras for monitoring

Mr. Stapleton noted that weapons have been confiscated and are coming into the courthouse.  Steps are being taken to control this problem but further security measures must be implemented to assist in these efforts.

Assistant Administrator Scott gave the Board a brief overview of the proposed changes which would meet these needs as submitted by the judges.  An estimated cost for these items would be approximately $110,000.  Mr. Scott stated that since this is only an estimated cost, it would be best to address these items in the first quarter of the upcoming budget at which time a better clarification on the status of the coal severance revenue and other revenues will be available.

Mr. Scott further noted that it is appropriate that the judges and the Sheriff bring these needs to the Board’s attention and it will be considered in the upcoming Needs Assessment for the courthouse.

Mr. Scott explained that during the adjustments on the Treasurer’s Office he eliminated an item which required a contract for services on her computer for a cost of $2,890.11.  Therefore, two items have been added to the FY 2008-2009 budget;  $2,890.11 for the Treasurer’s Office and $26,000 for the LEO’s adjustment for Sheriff’s Department.

There being no further comments, the public hearing was closed.

IN RE:  PUBLIC EXPRESSION

Morris Hubbard addressed the Board stating that a pro basketball team, the Tri-State Crusaders, has been brought to Wise to play at UVA-Wise.  These players have just graduated from college from different areas, and this gives them an opportunity to show case their talents for the NBA drafting in July.  He asked the Board to consider being a sponsor of this worthwhile event.  There have been eighteen sponsors from the area that are helping to make this a fruitful event.

Harold Greear, a resident of the Pound area, addressed the Board regarding the following:

  • Use of severance tax funds

  • VCEDA funding

  • Coalfield’s Expressway

  • Mandatory Sewer Hookup

  • Economic Development

  • The Wise Inn Project

There being no further comments, the public expression period was closed.

IN RE:  ROADS AND HIGHWAYS

Jackie Christian, representing VDOT, addressed the Board in the absence of Residency Administrator T. G. Branson.  Mr. Christian noted that the VDOT crews are now doing maintenance work on roads throughout the County.  He asked that citizens slow down as they pass thru the work zones for safety of the work crew.

IN RE:  RESOLUTION ANNUAL COAL & GAS SEVERANCE TAX IMPROVEMENT PLAN

A motion was made by J. H. Rivers, seconded by Virginia Meador, to adopt the resolution of the Wise County Coal and Gas Road Improvement Advisory Committee approving the Annual Plan for roads and bridges for the period of July 1, 2008 thru June 30, 2009.  The motion was unanimously approved.

RESOLUTION #                          2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  CONSENT AGENDA

A motion was made by Robby Robbins, seconded by J. H. Rivers, to approve the consent agenda as follows:

IN RE:  PUBLIC HEARINGS

  • Set public hearing (July 1, 2008 @ 6:00 p.m.) on a proposed amendment to the Service Availability Ordinance #02-2006

  • Set public hearing (July 1, 2008 @ 6:00 p.m.) on a proposed amendment to the Building Code Ordinance #02-1975

  • Set public hearing (July 1, 2008 @ 6:00 p.m.) on seven (7) E-911 road name additions

IN RE: PROCLAMATION HONORING RON FLANARY

The Proclamation honoring Ron Flanary was approved.

The motion to approve the consent agenda was unanimously approved.

IN RE:  CONDITIONAL CHANGE OF ZONING

A public hearing was held on Thursday, June 5 to receive citizens input regarding the request from Chris Strange for a Conditional Change of Zoning on 2.7 acres located at 9935 Bowser Road in Pound for the purpose of building a welding & maintenance shop and for storage of materials for his business.

There was no opposition to the proposed Conditional Change of Zoning.

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve the request from Chris Strange for a Conditional Change of Zoning on 2.7 acres located at 9935 Bowser Road.  The motion was unanimously approved.

IN RE:  E-911 ROAD NAME ADDITIONS

A public hearing was held on Thursday, June 5 to receive citizens input regarding seven (7) additional E-911 road names.

There was no opposition to the proposed name additions.

A motion was made by Robby Robbins, seconded by Dana Kilgore, to approve the seven (7) additional E-911 road names as presented.  The motion was unanimously approved.

IN RE:  RESOLUTION OF UNIVERSAL DESIGN IN BUILDING CONSTRUCTION

Supervisor Robbins noted that there were some suggested changes to this resolution that have not been documented.

Administrator Skinner suggested that the resolution be tabled until the July meeting to allow him time to rework the language that has been suggested.
 
A motion was made by J. H. Rivers, seconded by Virginia Meador, to table any action on this until the July meeting for possible changes in the language of the resolution.  The motion was unanimously approved.

Supervisor Rivers asked Administrator Skinner for any detailed information that would assist the Board in making a decision on the proposed resolution and the suggested changes.

IN RE:  SOIL SURVEY – MOU

A motion was made by Robby Robbins, seconded by J. H. Rivers, to approve the Memorandum of Understanding (MOU) for completion of a soil survey in Wise County by the U.S. Department of Agriculture, National Resources Conservation Service (NCRS).  The motion was unanimously approved.

(Said MOU is on file in the County Administrator’s Office)

IN RE:  RESOLUTION TRANSPORTATION NETWORK FUNDING

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the resolution on the transportation network funding.

Aye-    Ronnie Shortt               Nay-            Virginia Meador
            Steve Bates                            J. H. Rivers
            Fred Luntsford
            Dana Kilgore
            Bob Adkins
            Robby Robbins

IN RE:  BUDGET AMENDMENT #83 thru #90

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to approve budget amendment #83 as follows:

  • Source of Revenue – DMV Grant:  $9,035.96

      Expenditures: (3102) Sheriff Law Enforcement (501002) Salaries and Wages:   
      $9,035.96

The motion to approve budget amendment #83 was unanimously approved.

IN RE:  APPOINTMENTS

Chairman Adkins, noting the long list of appointments for the July meeting, asked if the Board would consider doing some of those appointments at this meeting.

There was some discussion on making appointments to the boards and commissions prior to the expiration of term. 

Attorney Mullins stated that the appointments scheduled for July were not on the agenda for discussion.  Therefore, no action can be taken at this meeting.  She further noted that it has been the policy that appointments are not made unless there is actually an opening.  However, some of the boards statutes allow a position to continue until filled.   

Supervisor Rivers stated that the appointments of concern is on the Library Board.  The terms for those serving as Wise County representatives will expire at the end of June, and Wise County will not have any representation at the Library Board meeting to be held on July 10.

After further discussion, it was the consensus of the Board to place the Lonesome Pine Library Board of Trustees appointments on the agenda for the June 19th meeting since those appointments expire at the end of June and Wise County would not have any representation at the Library Board’s July 10 meeting.

IN RE:  COMMUNITY POLICY MANAGEMENT BOARD & HIGHWAY SAFETY COMMISSION

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to table the appointment on the Community Policy and Management Board and the Highway Safety Commission until the June 19th meeting.  The motion was unanimously approved.

IN RE:  RESOLITION LEO’s RETIREMENT MULTIPLIER

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve the resolution establishing the 1.85 Multiplier for all employees who are now or who may in the future be, provided Section138 Coverage.  The motion was unanimously approved.

RESOLUTION #                            2008

(Said resolution is on file in the County Administrator’s Office)

ADMINISTRATOR’S REPORT

Administrator Skinner provided information on upcoming events.

IN RE:  WORKSHOP – CHANGE OF MEETING DATE

Supervisor Robbins stated that he could not attend the Workshop meeting on July 3 and asked the Board to change the meeting date to Tuesday, July 1. 

After discussion, a motion was made by Robby Robbins, seconded by J. H. Rivers, to change the July Workshop meeting date to Tuesday, July 1 @ 6:00 p.m.  The motion was unanimously approved.

IN RE:  PUBLIC HEARINGS – CHANGE OF DATE

Secretary Underwood noted that three public hearings have been set for July 3 and that would need to be changed since the Workshop meeting date was changed.

Attorney Mullins explained that in order to change a motion that has already been approved within this meeting, a motion must be made from someone who voted in the positive to reconsider the setting of the three (3) public hearings under the consent agenda. 

Robby Robbins made a motion to reconsider the motion to reschedule the public hearings from July 3 to July 1.  J. H. Rivers seconded the motion.  The motion was unanimously approved.

BOARD COMMENTS

Board members encouraged citizens to attend the June 24-25 meeting at J. J. Kelly High School Auditorium to voice their support/opposition on permitting the Dominion Resources Virginia City Hybrid Energy Center to be located in Virginia City.

Comments were made regarding updating the County website to make it more user friendly.

Steps are being taken to control the dust in the Stonega area.  Also, an alternative route is being considered for the trucks.

Landfill Committee member Luntsford reported on the recent Landfill Committee meeting noting the following:

  • It was the consensus of the Committee to develop phase 4 of the footprint of the Blackwood Landfill and to eventually de-activate the transfer station.  This would also include permitting the full footprint at the same time to save costs.

  • Thompson and Litton will come before the Board with more detailed information on this recommendation.

Comments were given regarding:

  • The Virginia Kentucky fair

  • Support of community events

  • Gas prices

RECESS

There being no further business to come before the Board, a motion was made by J. H. Rivers, seconded by Ronnie Shortt, to recess the meeting until 6:00 p.m. on Thursday, June 19.  The motion was unanimously approved.

 

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

_____________________________            _______________________________________
Glen A. Skinner, Clerk                              Robert R. Adkins, Chairman

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